JOB PURPOSE: To steer this system help groups and make sure the provision of high quality enterprise help to all operations within the nation, together with emergency response packages and post-emergency programmes. 

ROLE REPORTS TO

Line Supervisor – Nation Director

ROLES REPORTING TO THIS POST

Finance Supervisor, Logistics Supervisor, Admin/Authorized Advisor

Matrix Administration: 

IT, Matrix to Safety lead

BUDGET RESPONSIBILITY: Sure 

KEY RESPONSIBILITIES 

Strategic Administration and Management

·         Manages and will increase the effectiveness and effectivity of Assist Companies (Finance, Logistics, Administration), via enhancements to every operate in addition to coordination and communication between help and program groups

·         Offers management to the assorted enterprise help features (planning & precedence setting), guaranteeing the absolute best help to this system and recommendation to the nation administration workforce.

·         Ensures all enterprise help features adjust to all Oxfam necessities and procedures.

·         Liaises with managers within the nation, within the regional heart, and HQ as essential to resolve issues associated to the efficient functioning of enterprise help.

·         Offers management within the nation program technique growth, technique implementation, and program assessment

·         Leads and offers help to the Nation Director on Danger Administration, techniques, and compliance; leads on legality points

·         Set an instance in embedding Oxfam values in day by day interplay each internally and externally

Finance

·        Offers path to the Finance Supervisor on monetary administration, insurance policies, and procedures, guaranteeing that this system is knowledgeable of all developments in monetary insurance policies laid down by Oxford, The OI platform, or the Nation Programme.  Ensures this system is complying with monetary requirements set by Oxfam GB.

·        Directs annual budgeting and planning course of for the Programme’s World Finances in shut liaison with the CD, and the CMT

·        Liaises with the funding workforce to make sure that all donor reporting necessities are met, together with proposals, budgets and donor reporting liaising as required with Regional Funding unit, GB Node/OI platform and donors as required. 

·        Offers direct help to the Nation Director, DCD Programmes and the Space Managers within the area on all issues of finance particularly finances preparation, monitoring, management and reporting with a view to making sure good monetary requirements are met.

·        Produces month-to-month monetary administration data for the Nation Administration Group and ensures that the finance workforce offers vital monetary experiences for area programme managers to watch and assessment their challenge actions.

·        Supervises the programme Admin/Finance/Logistics groups in sustaining the programme stock and stuck property, guaranteeing that every one Oxfam property are correctly safeguarded and tracked.

·        Oversee Subject Finance groups, be sure that compliance is in place and the Finance workforce within the area are effectively educated and empowered.

Logistics

·        Administration of the Logistics Supervisor to make sure steady observe up on Logistics processes and day-to-day operations; guaranteeing compliance with Oxfam Log procedures and insurance policies.

·        Offers help and steerage on good follow on use of property, automobiles, gear and normally group of assets to make sure an acceptable use and compliance with Oxfam GB insurance policies.

·        Be sure that vetting system is in place and help diversion is adopted for all suppliers, contractors and banks and motion factors are taken on well timed foundation.

·        Oversee Subject Log workforce, be sure that compliance is in place and the Log workforce within the hubs are effectively educated and empowered.

Administration

·        Abroad the administration of Administration help features and providers and direct administration of the Admin Senior officer.

Danger Administration

·         Function the first lead on legality points and authorized compliance, together with authorized registration within the nation of operation, workers registration, partnerships, memoranda of understanding (MOUs), and contractual agreements to make sure all actions are carried out inside the authorized frameworks.

·         Lead and coordinate on all issues associated to Well being & Security, working with all stakeholders as required and mitigating dangers to workers, property, and companions. This contains growing and overseeing the implementation of well being and security insurance policies, conducting danger assessments, and guaranteeing office security compliance.

·         Develop and implement complete danger administration methods for Oxfam to establish, assess, monitor, and mitigate dangers throughout numerous features of operations, together with monetary, operational, strategic, and reputational dangers. This includes the preparation of danger administration experiences and dashboards for Nation and Regional Administration groups respectively.

·         Oversee and/or develop Oxfam in Iraq’s compliance framework, guaranteeing adherence to worldwide requirements, native legal guidelines, and donor necessities. This contains monitoring modifications in related laws and regulatory landscapes and adjusting inside insurance policies and procedures accordingly.

·         Improve Oxfam’s resilience and disaster administration capabilities by growing, alongside DCD Programmes, and sustaining enterprise continuity and catastrophe restoration plans. Facilitate common coaching periods and drills to arrange workers for potential crises affecting operations.

·         Liaise intently with the Safety Supervisor to align on security-related danger assessments and disaster administration plans, guaranteeing a complete strategy to the protection and safety of Oxfam’s operations and personnel.

·         Coordinate with inside and exterior stakeholders to make sure a unified strategy to danger administration. Work intently with division heads, native authorities our bodies, authorized advisors, worldwide companions, and particularly the Safety Supervisor to align danger administration practices and compliance requirements.

·         Lead the analysis and due diligence of potential companions and initiatives, in collaboration with related program groups, from a danger administration perspective, guaranteeing alignment with Oxfam’s danger urge for food and strategic aims.

·         Advocate for a tradition of danger consciousness and compliance all through Oxfam by offering coaching and steerage to workers in any respect ranges. Develop academic packages and supplies to reinforce understanding of danger administration ideas and practices.

·         Monitor and report on compliance and danger administration efficiency at Oxfam, figuring out developments and areas for enchancment. Recurrently replace the senior administration workforce on key danger indicators, compliance points, and the effectiveness of danger mitigation methods.

·         Liaise with auditors and exterior consultants to conduct common audits and assessments of Oxfam’s danger administration processes and compliance with authorized and regulatory necessities. Handle any findings and implement advisable modifications to strengthen Oxfam’s danger posture.

Lively engagement within the Nation Administration Group

·          Deputises for the Nation Director as required.

·          Take part in and contribute to the strengthening of the Iraq Nation Administration Group (CMT)

Some other duties which may be fairly required of the submit holder

Required to stick to Oxfam’s ideas and values in addition to the promotion of gender justice and women’s rights

Understanding of and dedication to stick to fairness, range, gender, youngster security, and workers well being and wellbeing ideas

PERSON SPECIFICATION

Most significantly, each particular person at Oxfam Worldwide Secretariat wants to have the ability to:

·         Stay our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (learn extra about these here)

·         Make sure you decide to our ORGANIZATIONAL ATTRIBUTES (together with adhering to the Code of Conduct):

1. Be dedicated to our feminist principles, and to making use of them in your day-to-day behaviour and your work. Be able to continue to learn, with accountability to those that expertise oppression because of their identities, resembling their gender, race/ethnicity, incapacity, class, or LGBTQIA identification.”

2. Be dedicated to enterprise Oxfam’s safeguarding coaching and adhering to related insurance policies, to make sure all individuals who come into Oxfam are as protected as attainable.

ESSENTIAL

·         Self-Consciousness

·         Listening

·         Methods Pondering

·         Humility

As well as:

·         Appropriate qualification in a related area, ideally at Graduate stage or equal expertise.  A Diploma in finance, administration, accounting or equal and/or MBA/different greater diploma might be a bonus.

·         Vital administration expertise in giant or complicated organizations

·         Vital expertise in managing Complicated Provide and Logistics operations in a fragile setting together with multi-country Provide planning & supply.

·         Substantial expertise of the NGO sector, ideally in a humanitarian context

·         Glorious administration and management expertise

·         Excessive-level capability within the software of strategic monetary, human assets, IS, and logistics administration, and expertise in maximising useful resource utilization

·         Glorious communication expertise – together with fluency in written and spoken English.

·         Glorious Laptop expertise – Phrase, Excel, use of the Web, databases, and electronic mail.