Deputy Finance Controller

BACKGROUND:
The International Rescue Committee (IRC) responds to the world’s
worst humanitarian crises, helping to restore health, safety, education,
economic wellbeing, and power to people devastated by conflict and disaster.
Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s
largest international humanitarian non-governmental organizations (INGO), at
work in more than 50 countries and more than 25 U.S. cities helping people to
survive, reclaim control of their future and strengthen their communities. A
force for humanity, IRC employees deliver lasting impact by restoring safety,
dignity and hope to millions. If you’re a solutions-driven, passionate
change-maker, come join us in positively impacting the lives of millions of
people world-wide for a better future.

SUMMARY STATEMENT OF RESPONSIBILITIES:
The Deputy Finance Controller
assists the Country Office Deputy Director Finance by managing the day-to-day
operations of the accounting unit. At the discretion of the Country Director
the Deputy Controller will assume some or all of the Controller
responsibilities when the DDF is absent.

SPECIFIC RESPONSIBILITIES:
The incumbent is responsible for
ensuring that the day-to-day accounting operations and financial management
functions are performed in accordance with IRC and country office policy and
procedures. Specific responsibilities within each functional area are as
follows:

ERP Processing:
Monitoring account Payable/ Receivables and analyzing per vendors and time aging,
Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates
Performing or supervising the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
Production of required monthly and ad hoc reports.
Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
Ensuring budgets are loaded on a timely basis
Ensuring a backup and retention procedure is in place and followed for all ERP master files

DONORS REPORT:
Reviewing Power Bi reports for restricted and unrestricted grants.
Preparation of draft donor reports for review by the Deputy Director Finance.
Analysis of actual to budget results to identify problems in accounting or compliance
Identification of procedural or training issues to be addressed to improve the quality of report data.
Preparation of the creation of detail level budgets in IRC ERP format to ensure required donor reports can be produced form the ERP system.

FIELD OFFICE TRAINING & SUPPORT:
Acting as the primary liaison for the field office finance staff for policy or procedure questions
By frequent visits to the field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities.
Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.
In conjunction with the Deputy Director Finance developing or revising policy and procedures and assists in the implementation.

BALANCE SHEET ACCOUNTS:
Supervising or performing all balance sheet account reconciliation’s on a timely basis
Ensuring differences or discrepancies are brought to the attention of the DDF and that appropriate action is taken.
Stick with standard reconciliation’s and/or procedures underlying accounting, control or processing of transactions to minimize errors or omissions.

PROCUREMENT ACCOUNTING:
The review of and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
Maintaining a system to track commitments and outstanding contract amounts.
Providing input to Purchase Request approvals to ensure commitments are considered before further purchases approved
Primary responsibility for liaison with logistics/procurement.

CASH/BANK – PROCESSING
Supervision of the processing of bank and cash transactions.
Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
Preparation or oversight of the preparation of the cash accounting worksheet
Liaison with bank officials to resolve problems or facilitate improved service.

CASH FORECASTING:
Preparation of cash forecasts and CTR for the country program
Monitoring cash usage and requirements and advises the Deputy Director Finance of possible unusual activity or requirements
Working with field and program coordinators to help them develop more accurate cash forecasts

COST ACCOUNTING:
Providing recommendations for cost allocation systems in accordance with donor regulations
Assisting in or reviewing physical inventory counts and ensuring proper valuation and accounting for inventory or supply items.

NATIONAL PAYROLL:
The processing of the national payroll ensuring standard financial controls are maintained
Ensuring payroll reports and cash is distributed to the required locations in time for all staff to be paid by the last day of the month.
Preparation of the necessary related accounting entries including salary allocations
Serving as primary liaison with Administration and the field offices on payroll related issues
Liaison with local government to ensure compliance with national tax and labor regulations.

INTERNAL AUDITInternal audit activities as required by the Deputy Director Finance
Reviews of controls and monitoring of compliance with established procedures.
Preparation of written reports for review by the DDF which identify key issues and provide recommendations for improving control processes or procedures

BUDGETS:
Assisting in the preparation and maintenance of the country’s Operating Budget to ensure data is complete and maintained on a timely basis.
Preparation of monthly management reports analyzing the use of unrestricted funding versus approved allocation.
Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.

Minimum Qualifications:EDUCATION:
Bachelor’s degree in accounting, Business Administration, Commerce or
Finance with a recognized professional certificate in accounting (CPA or
equivalent certification would be preferred).

EXPERIENCE:
Minimum of (7) years of accounting experience
and (3) years in managerial role
Experience using various PC ERP system, and
financial related software (spreadsheets, accounting package)

Skills and Abilities: this
job requires strong accounting and analytical skills to be able to make logical
and strategic decisions.

Must have demonstrated skills in working with and supporting staff in a
remote context. Must be able to function comfortably in a complex work
environment under moderate and high pressure whilst prioritizing multiple
tasks. Must be able to communicate effectively (written and verbal) in English,
Good supervisory, time management and interpersonal skills. Excellent computer
skills. Must be able to work under minimal supervision.

This position will supervise six (6)
employees.
Reports to: Deputy Director of Finance
Indirect Relation: country leadership
group, program leads, HQ and regional office finance team,

Standard of Professional Conduct: The IRC and the IRC workers must adhere to
the values and principles outlined in the IRC Way – our Code of Conduct. These
are Integrity, Service, Accountability, and Equality.

Commitment to Equality, Diversity, and
Inclusion: The IRC is
committed to creating a diverse, inclusive, respectful, and safe work
environment where all persons are treated fairly, with dignity and respect. The
IRC expressly prohibits and will not tolerate discrimination, harassment,
retaliation, or bullying of the IRC persons in any work setting. We aim to
increase the representation of women, people that are from country and
communities we serve.