Responsibilities

Within delegated authority, the Director will be responsible for: • Direct and manage the Division for Management (DM), which comprises the Financial Resources Management Service (FRMS), the Human Resources Management Service (HRMS), the Information Technology Service (ITS), the General Support Section (GSS), and the Security and Safety Service (UNSSS) in Vienna.

• Contribute to the formulation of UNODC/UNOV’s strategies and policies by participating in various committees, preparing documents on policy issues, and advising the Executive Director/Director-General. • Provide leadership to the development of innovative and/or change management programmes. • Formulate and implement the substantive work programmes of the Services/Sections under her/his supervision, determining priorities, and allocating resources for the completion of outputs and their timely delivery. • Oversee the management of activities undertaken by the Services/Sections, ensure that programmed activities are carried out in a timely fashion and co-ordinate work in the different areas both within the Division and UNODC/UNOV, and with other organizations of the United Nations System, donors and agencies as appropriate.

 

• Co-ordinate and oversee the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, Economic and Social Council, the General Assembly and other policy-making organs, as appropriate. • Report to intergovernmental bodies on budget/programme performance or on programmatic/ substantive issues, as appropriate, particularly those presented in biannual and/or annual reports. • Ensure that the Division’s outputs comply with mandates and maintain high­ quality standards; that reports are clear, objective and based on accurate as well as comprehensive data.

• Oversee programmatic/administrative tasks necessary for the functioning of the Division, including preparation of budgets, resource allocation and human resources management, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, managing and facilitating relationship and collaboration with internal and external oversight bodies, preparation of inputs for results-based budgeting, evaluating of staff performance, and assessment of candidates for job openings. • Oversee the recruitment, management and evaluation of staff for the Division, including taking account geographical representation and gender balance and other institutional values.

• Manage, guide, develop and train staff under his/her supervision; foster teamwork and communication among staff in the Division and across organizational boundaries. • Chair meetings, seminars, etc., on substantive-related issues; represent the Organisation at international, regional, inter-agency meetings, seminars and conference; provide programmatic/substantive expertise on an issue, or hold programmatic/substantive and organizational discussions with representatives of other institutions. • Represent the Executive Director/Director-General in consultations and discussions with staff and elected staff representatives. • Maintain productive and cooperative relations with counterparts in the host country on matters relating to the seat agreement, including security and facilities provided to the Vienna International Centre (VIC) based Organizations (also for meetings and conferences).

• Maintain productive and cooperative relations with counterparts of the other Organizations headquartered at the VIC (IAEA, UNIDO, CTBTO) to optimize the provision of Common Services. • Direct the implementation of the Headquarters’ Minimum Operating Security Standards (H-MOSS) at the VIC. • Perform other work-related duties as requested by the Executive Director of the Organisation.

Competencies

Professionalism: Has proven managerial and conceptual skills. Has expert knowledge of the substantive field of work in general and of specific areas being supervised.

Shows ability to produce reports and papers on technical issues and to review and edit the work of others. Shows ability to apply United Nations rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities. Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, social sciences or related area is required.

A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

Over fifteen years of progressively responsible experience in human resources management, administration, , general services, financial management, budget or related field is required. At least five years of experience in managing and providing technical leadership to large work units of diverse teams in at least two of the above administrative areas is required.

Work experience in representing organizations on a broad range of administrative issues at the General Assembly, Advisory Committee on Administrative and Budget Questions and Committee for Programme and Coordination or similar intergovernmental bodies is desirable. Work experience in senior assignments in the United Nations system or similar international organizations overseeing the implementation of administrative policies and procedures is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required.

Knowledge of another United Nations official language is an advantage.