Org. Setting and Reporting
This position is located in the Local Transportation Team (LTT) of the Transportation Operations Unit, in the Travel and Transportation Section (TTS), Facilities and Commercial Activities Service, Division of Administration, Department of Operational Support. The incumbent reports administratively to the Foreman of the Local Transportation Team under the overall guidance of the Chief of the Travel and Transportation Section. LTT is responsible for transportation of senior UN officials and authorized personnel, movement of general cargo goods/materials and delivery of bulk mail to and from UN Secretariat. The Department of Operational Support (DOS) provides operational support to UN Secretariat entities globally, including advisory, operational and transactional support services and, where needed, exercises delegated authority on behalf of clients. DOS supports the entire UN Secretariat, consisting of almost 100 entities located around the globe. The Facilities and Commercial Activities Service (FCAS) operates the Headquarters complex, striving to provide effective and efficient planning, management, maintenance and operation for all existing physical facilities and assets at the UN Headquarters, New York. FCAS also supports office and conference facilities, property management, travel and transportation services, archives and records management, mail and pouch operations, catering, giftshop and the United Nations Postal Administration. The Travel and Transportation Section provides travel and transportation services at UN Headquarters (travel, shipments management, UN travel documents (e-UNLP & UN Certificates), visas and host country services, local transportation, materials management and UNHQ garage operations.
Responsibilities
Under the direct supervision of the Foreman of the Local Transportation Team and the overall guidance of the Chief, Travel and Transportation Section, the incumbent will perform the following duties: (A) Vehicle operation • Drive vehicles safely to transport passengers and materials to and from specified destinations: transport of senior UN officials and authorized personnel; movement of general cargo goods/materials; delivery of bulk mail to and from UN Secretariat and the outlying buildings including Long Island City; delivery of special/urgent correspondence / packages to Permanent Missions to the United Nations. • Vehicle Maintenance – Monitor the operation and level of all systems and equipment on the vehicles to ensure correct and safe operation; conduct daily pre/post-trip inspections. (B) Loading and Unloading • Load and unload cargo in a secure manner to ensure no damage to cargo or vehicle; properly secure all loads; • Operate equipment such as forklifts (electric) to lift up to two tons, as high as 8 feet, tailgate to raise up to 3,000 lbs to the level of the truck end; • Pack/store cargo in a compact manner so shifting does not occur; ensure that the vehicle is not overloaded and will facilitate unloading. (C) Record Keeping Requirements: • Obtain and scan all gas and car wash receipts, and invoices for maintenance services; submit receipts and invoices to the Foreman or the clerk and, enter basic information into the relevant database; upon unforeseen circumstances where payments are required, the driver must submit all receipts to the clerk for signature and subsequent reimbursement; • Create labels for mail tracking system; • Maintain operational databases that include mileage, all stops, number of pieces, any notable remarks or as directed; in event of an accident, obtain all necessary information (description of the location, weather conditions, vehicle speed, registrations and insurance companies) and submit accident/incident case report to the Security and Safety Unit of the United Nations; in event of a parking citation, collect all relevant information in order to appeal for dismissal. • Performs ad-hoc assignments as required.
Competencies
Professionalism – Knowledge of the New York City area, the tri state area airports, traffic laws and regulations in New York City and neighboring States, height and weight restrictions on all highways, commercial routes and security and safety awareness; Ability to demonstrate flexibility as duties may include weekends, holidays and late hours at short notice; Ability to work in a loading dock environment; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring equal participation and full involvement of women and men in all aspects of work. Accountability –Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client Orientation – Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
A valid Commercial Driver’s License (CDL) is required and must be attached to the application. Failure to attach a copy of the license to the application will lead to disqualification.
Work Experience
A minimum of 5 years of work experience as a driver with a safe driving record are required. Experience driving high level officials or VIPs is desirable. Experience working at a basic level on a vehicle’s mechanical system is desirable. Experience in the use of Microsoft Office applications (i.e. Word, Excel, Access, etc.) is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Appointment or assignment against this position is for an initial period of one year. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Passing the Trades and Crafts (TC) Test is a prerequisite for recruitment consideration in the Trades and Crafts category in the United Nations Secretariat. Applicants who have not passed the TC test at the time of application may be invited for the test after submitting an application. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.