Driver/Clerk

OBJECTIVES OF THE PROGRAMME

The WHO Country Office is an integral part of the WHO Regional Office for Europe. Its main role is to facilitate and coordinate all WHO activities at country level. This is done through facilitating the implementation of the Biennial Collaborative Agreement with the country and its corresponding work plan. The Head of WHO Country Office maintains good working relations and ensures two way flow of information exchange between the country and WHO. It also ensures proper functioning of the country office according to WHO rules and procedures.

DESCRIPTION OF DUTIES

As part of a unit team, the incumbent provides a variety of tasks in support of the functioning of the WHO Country Office:1. Drives office vehicles for the transport of Head of Country Office, the country office staff and other authorised personnel in connection with their official duties. Drives office vehicles in country or other countries when required. Applies knowledge of driving regulations, safety requirements, traffic and conditions and most desirable routes to minimize travel time. Loads and unloads baggage, parcels, documents, goods or supplies. Logs official trips, daily mileage, gas consumption, oil changes, greasing, etc.2. Responsible for the day-to-day maintenance of the assigned office vehicle: checks oil, water, battery, brakes, tires, etc., performs minor repairs and arranges for other repairs and ensures that the office vehicle is kept clean.3. Meets official personnel at the airport and facilitates immigration and customs formalities as required. Provides logistical assistance to the country office staff and international visiting experts and consultants, such as with visas, air tickets, customs formalities, hotel accommodation and transportation.4. Delivers and collects mail, documents and other items. Makes minor purchases and collects urgently required goods from local suppliers on demand. Processes customs clearance of goods including follows up with customs authorities, local authorities and technical and administrative staff in HQ and EURO. Collects goods from customs with due regard to routine customs regulations and formalities; makes or collects payment for goods if required.5. Serves as back up to administrative personnel, including administration of small portions of cash advances from CO petty cash. Engages in negotiation, liaison and coordination with local authorities as required to facilitate smooth running of vehicle movements in the designated area. Assists with office maintenance, printing, scanning and photocopying of documents, as well as general logistics in connection with meetings and other events. Responds and acts on routine telephone calls in connection with such tasks, and brings matters to attention of relevant staff members. Assists and or cover for the AA in the area of office logistics, such as: assists in maintaining logistic records, management of inventory and communication systems in compliance with WHO established rules and procedures. Assists the AA in local and international procurement of office supplies and equipment.6. Takes suitable precautions for the security of the office vehicle and its contents when left unattended. Ensures that the office vehicle is properly kept (in the garage or on the secured car park) during non-working hours. Serves as a Security Warden for WHO CO GEO staff.7. Ensures that all rules, regulations and local requirements are adhered to in the event of involvement in an accident.8. Performs other related duties as required.

REQUIRED QUALIFICATIONS

Education

Essential: Equivalent to secondary education. Driver’s licence.
Desirable:

Experience

Essential: At least four years’ work experience as a driver; safe driving record.
Desirable:

Skills

Knowledge of driving rules and regulations and chauffeur courtesies, skills in minor vehicle repair. Some knowledge in and experience of application of PC software technologies, as well as in the use of photocopiers and printers.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Knowing and managing yourself
Producing results

Use of Language Skills

Essential: English
Desirable: Russian or other UN Languages

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at GEL 35,496 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO’s operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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