Essential Household Items and Specialized Food Category Buyer

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Our Values

At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this

Purpose

Essential Household items (EHI) & Specialized Food (SF) Category Buyer manages the tactical sourcing to contract (S2C) and the operational procure-to-pay (P2P) processes for EHI & SF Program and provides technical and administrative support to the EHI and Food Category Lead Buyers.

You will work in a team as a part of the support structure based at ICRC Belgrade Shared Services Center (BSSC). Your primary aim will be to deliver efficient and cost-effective solutions for global procurement.

Accountabilities & Functional responsibilities

Transversal activities 

• Contributes to the creation & improvement of procurement processes and procedures. 

• Participates in transversal change initiatives and specific projects related to its scope of expertise, incl. sustainability and QHSE. 

Purchasing activities 

Provides purchasing support to Lead buyers as follows: 

• Contributes to document Category Management strategies, as required by Lead Buyers. 

• Contributes to determining technical specifications, and assists requesters in defining technical specifications for standardized items. 

• For delegated files, conducts a market search, prepares and organizes quotations/tenders and prepares selection tables. 

• Manages the Procure-to-Pay process for all items (including under frame agreements or with global suppliers): receives and checks the requests; consults suppliers to complete files that are missing relevant information; issues and follows-up orders, primes necessary transport and impex processes; organizes goods reception; ensures that payments are timely and compliant. 

• Follow-up open POs and invoice payment 

• Conducts order review on a regular basis; takes necessary actions to ensure good OTIF. 

• Contributes to supplier relationship management and contract management 

• Follows up supplier performance and improvement 

• Contributes to supplier registration and onboarding process 

Administrative and Technical Support 

• Ensures that supplier and PO files are complete and auditable as per compliance rules 

• Provides statistics and reporting 

• Creates and maintains the completeness of the item/supplier database 

• Maintains Material Requirement Planning (MRP) parameters 

Professional Experience/ Certifications / Education required

• University degree in Economics, Business, or Technical sciences background
• Minimum 5 years experience in international procurement or supply chain management
• Knowledge of ERP system (JD Edwards as an asset), including at least two years in implementation/support function
• Very good command of English, any additional languages an asset
• Excellent communication skills, both verbal and written
• Strong history of continuous education and proven drive to increase skill set
• Well organized, able to handle multiple tasks and prioritize, capacity to work under pressure
• Very good analytical skills, able to work in teams as well as independently

What we offer

• Work and progressive professional development in an exciting international environment
• An inspiring opportunity to practice your profession in a humanitarian and multicultural organization
• Stimulating benefits package

Additional information

• Type of role: Category Buyer 1 (800464)
• Working rate: 100%
• Location: BSSC
• Job level: B3
• Length of assignment: Fixed – term (maternity leave replacement)
• Type of position: Resident (The vacancy is open only for persons with Serbian citizenship or personal work permit in the Republic of Serbia)
• Application deadline: 19.10.2024.

The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates. If you are interested in this position, please send us your CV and Motivation letter in English. Only shortlisted candidates will be contacted.