Evaluation of the technical condition of the ventilation systems in the National TB Reference Laboratory (NRL)

Solicitation Title: Analysis of the technical situation of the air flow techniques within the Nationwide TB Reference Laboratory (NRL) in Vahdat (30 km near Dushanbe) and the Regional TB Laboratory of Dehmoy, Sughd area of Tajikistan

Solicitation Quantity: TB-24-014

Submit Questions and Proposal to: [email protected]

Date of Situation of RFP: March 11, 2024

Date Proposal Due: March 27, 2024

Approximate Timeframe Advisor Settlement Issued to Profitable Candidate(s):Service Settlement is anticipated to be issued in Could 2024

Technique of Submittal

Reply by way of e-mail with attachments in PDF or Microsoft phrase. Questions in regards to the solicitation could also be submitted based on the above. No cellphone calls might be accepted to inquire about this RFP.

Quote Validity

The Advisor agrees to carry the costs in its supply agency for 90 days from the date specified for the receipt of provides, except one other time is specified within the addendum of the RFP

Background

FHI 360 is a world group that mobilizes analysis, sources, and relationships so individuals all over the place have entry to the alternatives they should lead full and wholesome lives. With collaborations in over 60 international locations, we work straight with native leaders to advance social and financial fairness, enhance well being and well-being, reply to humanitarian crises, and strengthen group resilience. We share data-driven insights and scalable instruments that broaden entry and fairness so communities can successfully tackle advanced challenges, reply to shocks, and obtain thriving futures.

The Department of the Household Well being Worldwide within the Republic of Tajikistan (hereinafter FHI360) is a separate structural subdivision of Household Well being Worldwide (FHI 360), a non-profit authorized entity established and working below the legal guidelines of the state of North Carolina, United States of America, with a venture workplace in Dushanbe, Tajikistan.

The Finish Tuberculosis (TB) Tajikistan Exercise relies in Dushanbe, Tajikistan, and is funded by america Company for Worldwide Improvement (USAID) to advance evidence-based options to extend early TB detection, enhance remedy entry and treatment, and halt the cycle of transmission to forestall TB and drug-resistant TB. To attain these overarching goals, the USAID Finish Tuberculosis Tajikistan Exercise will implement a locally-led individuals and community-centered care mannequin to achieve each individual with TB, enhanced by digital expertise and strategic improvements to enhance TB techniques and companies. This five-year exercise will attain all well being system ranges to help the Authorities of Tajikistan’s objective to finish TB

Tajikistan stays among the many world’s 30 excessive multidrug/rifampicin-resistant TB (MDR/RR-TB) burden international locations and can also be one of many 18 excessive TB precedence international locations within the WHO European Area. Previously decade, tuberculosis (TB) incidence has been lowering because of the impression of the COVID-19 pandemic. In line with WHO, in 2021, the estimated TB incidence (all varieties) was 8,600, or 88 (67-112) per 100,000 inhabitants; estimated MDR/RR-TB incidence – 2,700 (2,000–3,400); estimated HIV unfavorable TB mortality – 1,200 (1,000–1,400). Estimated TB mortality had a pointy spike broking the lowering pattern in 2020 as a result of COVID-19 impression.

Within the gentle of the epidemiological profile and the programmatic challenges, the general objective of the Nationwide Tuberculosis Program in Tajikistan is to scale back the burden of tuberculosis (together with M/XDR-TB) by making certain common entry to high quality analysis and remedy, implementing sustainable patient-centered approaches, addressing the wants of high-risk.

The TB laboratory community in Tajikistan features a totally practical NRL, that on prime of all investigations performs phenotypic DST to first- and second-line medicine, together with new medicine, in addition to provision of exterior high quality management for your complete community. NRL is at present the one website the place full phenotypic DST is carried out and supplies routine surveillance of bacteriologically confirmed pulmonary TB sufferers.

The air flow system and reconstruction of the technical flooring within the NRL was put in/carried out in 2012. Its upkeep is carried out yearly. Primarily based on the most recent upkeep evaluation, the air flow system must be reconstructed and up to date:

• to enhance air trade inside BSL3;
• to exchange electrical motors and stress sensors;
• to put in a centralized air-con system inside BSL 3;
• to guard in opposition to nesting birds;
• to improve infrastructure of the AHU location with free entrance;

With the intention to rationally distribute the workload inside the laboratory community, keep away from delays in turnaround time for pDST outcomes and additional decentralize pDST – performing pDST must be launched within the regional lab of Dehmoy, Sughd area (It’s a one of many aims of Nationwide TB Program Tajikistan 2021-2026). Performing pDST and different exams on a pure tradition carries the very best danger from the purpose of organic security and might solely be carried out in “high-risk” laboratories (GLI/WHO Classification, Laboratory Security Handbook, 2019) with the suitable infrastructure and full compliance to the necessities of an infection management. The regional laboratory of Dehmoy is rated “reasonable danger” laboratory which implies it wants be upgraded from to “excessive danger” laboratory.

Function of the request:

FHI 360 is soliciting bids for provision of the high-quality companies to
1. Consider of present technical standing of the prevailing air flow system of the Nationwide TB Reference Laboratory (NRL) and the Regional TB Laboratory.

2. Develop a technical report with all lacks technical specification for the modernization of air flow system with the mandatory a part of development work.

3. Inspections throughout development and the acceptance exams.

4. Practice 8 native service personnel to function the air flow plant and carry out minimal companies.

SCOPE OF WORK:

The Exterior Advisor’s teamCompany might be accountable to for the next actions:

1. Test and consider of present technical standing of the prevailing air flow system:
   1. Rooms
      1. Test directional airflows from “clear” to “soiled” areas utilizing smoke sample take a look at.
      2. Confirm the air modifications per hour charge.
      3. Assess room stress cascade (test whether or not doorways open inwards into the testing space or outward, and in addition consider the integrity of the seals on the doorways and home windows),
      4. Assess of the security and approved entry to the laboratory (card entry system, locker room – perform of interlock).
   2. Air Filters
      1. Carry out filter capability take a look at (stress drop)
   3. Ductwork
      1. Consider bodily integrity,
      2. Assess fireplace safety if accessible (flaps, sensors),
      3. Test variable air quantity controller / fixed air quantity controller,
      4. Dryness and cleanliness,
      5. Air balancing report.
   4. HVAC Tools (e.g., heating/cooling items, stacks and condensers)
      1. Bodily integrity,
      2. Evaluation of the perform with detailed description,
      3. Dryness and cleanliness,
      4. No slime, mould, grime, chicken droppings or soot accumulations.
      5. Test perform of cooling- and heating system
   5. Provide and Exhaust Air Fan
      1. Appropriate route of rotation and rotation per minute (rpm),
      2. Pulley/belt tightness and put on,
      3. Velocity management of air followers in accordance stress room,
      4. Guards in place,
      5. Meeting intact and clear,
      6. Minimal vibration,
      7. Acceptable noise degree,
      8. No unfastened nuts and bolts,
      9. Sufficient bearing lubrication (as indicated by temperature and vibration),
      10. Wire, electrical connections and insulation intact,
      11. Fan wheel appropriately mounted and never worn or soiled,
      12. Test of airflow charge, air velocity, air change charge.
   6. Management system / BMS (constructing administration system)
      1. Test the perform of your complete control- and monitoring system,
      2. Test all sensors for temperature, pace, stress, humidity….
      3. Test alarm system and their indications
      4. Regular operation (take into account set up of the emergency energy for air flow in each areas)
      5. Regular operation
      6. BMS maintains operational set factors throughout all situations and return to regular operations.
      7. Assessing UPS operational
   7. Testing all alarms
      1. HVAC Failure Alarm
      2. Availability of air circulation alarms displaying if the room has gone constructive below regular situations or if door is open for larger than 20 seconds
      3. Availability of visible indication for personnel to conscious if the room is below constructive or unfavorable stress previous to coming into into the laboratory
2. Develop a technical report with all lacks (together with deficiency act, punch report, issues and requirement for a secure and practical BSL3 Lab for NRL and regional lab of Dehmoy, Sughd based on worldwide requirements and necessities of WHO as nicely necessities on correct and dedicated use HEPA filters, motors and belts from approved for set up of the AHU producer and suppliers and five-year guarantee with common upkeep and provide of spare elements after commissioning.
3. Develop the venture/design and technical specification for the modernization of air flow system with the mandatory a part of development work (with Invoice of amount (BOQ) and estimated price) for NRL and regional lab of Dehmoy, Sughd;
4. Develop the venture/design and specification for the reconstruction of technical flooring (with BOQ and estimated price) for NRL;
5. Exterior guide should carry out two common website inspections throughout development and the acceptance exams along with an professional from WHO.
6. Exterior guide should prepare 8 native service personnel (2 trainings: 1 for NRL; 1 for Dehmoy) to function the air flow plant and carry out minimal companies, like filter change and retaining tools and plant room clear

All work should be carried out in accordance following worldwide requirements for venture analysis and modernization

• European normal EN 12469:2000 (efficiency standards for BSC) (or American Customary NSF 49:2002)
• European normal EN 12128 (laboratories for analysis growth and evaluation)
• Customary design – planning of a TBC – S3 Laboratory
• WHO tips – Laboratory Biosafety Handbook,
• German DIN normal that’s typically adopted by central Europe DIN 1946-7 and Guideline VDI 2051 for Laboratory design
• Use of Liquid Tradition and Drug Susceptibility Testing (DST) in Low and Center Earnings Settings “Summery report of Skilled Group Assembly,
• Geneva, twenty sixth of March 2007
• Environmental Controls: Air flow, unfavorable stress isolation room, tents and cubicles, air filtration and UVGI; Interdepartmental working group on United Kingdomadopt tuberculosis in

Undertake above listed requirements to the accessible infrastructure (with consideration of the irregular energy provide and part modifications, frequent energy cuts, low voltage and surges)

DELIVERABLES:

The Exterior Advisor’s teamCompany shall current the next merchandise:

1. Evaluation report with deficiency act on analysis of present technical standing of the prevailing air flow system.
2. Scope of the work (together with BOQ and technical specification) and tender paperwork for Engineering Works for technical flooring infrastructure reconstruction in Nationwide TB reference laboratory Machiton, Tajikistan (Biosafety degree III facility).
3. Scope of the work (together with BOQ and technical specification) and tender paperwork for Engineering Works for renew BSL 3 air flow system in Nationwide TB reference laboratory (Biosafety degree III facility) and for replace BSL2 degree laboratory to BSL3 laboratory of regional lab of Dehmoy, Sughd area.
4. Evaluation report of the positioning inspection firstly of the Engineering Works to make sure their compliance with the authorised technical specs.
5. Evaluation report of the positioning inspection on the finish of the Engineering Works and the acceptance exams along with an professional from WHO.
6. Report on coaching supplied to the native service personnel (2 trainings: 1 for NRL; 1 for Dehmoy) to function the air flow plant and carry out minimal companies

Location of labor

Working remotely and in Tajikistan (Vahdat and Dehmoy).

Journey

A visit to Dushanbe and Khujand, Tajikistan is anticipated.

Qualification necessities

• Worldwide Certification to offer requested companies.
• Confirmed background with a world experience to offer requested companies.
• Availability of property and particular tools, instruments to completely implement this SoW.
• Training: College diploma in Engineering, or one other related associated subject.
• Extra {qualifications}:
  • Capability to comply with technical drawings, constructing plans and different directions.
  • Data of medical requirements
• Work expertise:
  • Confirmed expertise and capability in set up of advanced air flow in growing international locations, electrical, control-, cooling- and heating techniques of minimal 5 (5) years;
  • Confirmed expertise in verification and upkeep companies of air flow, electrical, management, cooling- and heating techniques of minimal 5 (5) years;
  • Work with worldwide tasks and/ or TB space of minimal 5 /5) years;
  • Engineer should be licensed for testing Bio Security cupboards class II
  • Confirmed expertise of testing and planning laboratories Bio security degree BSL3
  • Expertise of labor within the Republic of Tajikistan can be a bonus
• Languages: good English, data of Russian can be a bonus.
• Extra necessities: Good analytical capabilities, potential to work below stress and excessive accountability.

Required Documentation

Proposals should embody the next parts:

1. Technical Proposal as per Annex 1 to this RFP:
   1. Firm Profile outlining qualification, capability, expertise, and CVs of proposed personnel to be engaged inside this Scope of Work.
   2. Proposed Methodology, method and implementation timetable
2. Certificates to carry out requested companies and legitimate calibration certificates of instruments/tools. Exterior guide’s teamcompany should present all essential measuring tools and instruments required for the exams. The tools will need to have legitimate calibration certificates (and people must be supplied upfront)
3. Monetary Proposal in USD (excluding VAT), for all companies for every deliverable outlined on this SoW, together with worldwide and home journey bills and all different associated prices (transportation of the tools, lodging).
4. Certificates of Registration of the enterprise, together with Articles of Incorporation, or equal doc.
5. Tax registration issued by the Inside Income Authority evidencing that the Bidder is up to date with its tax fee obligations, or Certificates of Tax exemption if any.

Analysis Standards

Proposals might be shortlisted primarily based on how nicely they meet the minimal qualification necessities. Analysis might be primarily based upon greatest worth, by a mixture of standards together with:

Standards / Weightage

1. Bidder’s qualification, capability and expertise as demonstrated by way of Firm Profile and CVs/resume of the proposed engineer(s) and specialists – 35%
2. Methodology, method, and implementation timetable – 35%
3. Monetary Proposal – 30%

Response deadline & format:

1. Responses to this RFP ought to be submitted by e-mail to [email protected] with the Topic line: “Analysis of Technical situation of TB air flow techniques in Tajikistan.”
2. Responses should be acquired no later than March 27, 2024, 5:00 PM Dushanbe time. Proposals acquired after this date and time might not be accepted and shall be thought of nonresponsive.
3. Clarificatory questions might be accepted till March 25, 2024, and ought to be submitted solely by e-mail to [email protected]

FHI 360 Disclaimers

• FHI 360 could carry out a background test on any chosen Advisor candidates.
• FHI 360 could cancel the solicitation and never award
• FHI 360 could reject all or any responses acquired
• Issuance of the solicitation doesn’t represent an award dedication by FHI 360
• FHI 360 reserves the appropriate to disqualify any supply primarily based on failure of the offeror to comply with solicitation directions
• FHI 360 won’t compensate any offeror for responding to solicitation
• FHI 360 reserves the appropriate to problem award primarily based on preliminary analysis of provides with out additional dialogue
• FHI 360 could select to award solely a part of the actions within the solicitation, or problem a number of awards primarily based on the solicitation actions
• FHI 360 reserves the appropriate to waive minor proposal deficiencies that may be corrected previous to award dedication to advertise competitors
• FHI 360’s provider phrases and situations could be discovered right here whereas our guide phrases and situations could be discovered right here

Annex I. Technical Proposal

RFP# TB-24-014

Task: Analysis of the technical situation of the air flow techniques within the Nationwide TB Reference Laboratory (NRL) in Dushanbe, Tajikistan and the Regional TB Laboratory of Dehmoy, Sughd area of Tajikistan.

Technical Proposal from [Name of vendor]

1. Firm Profile: Briefly describe how the ToR is expounded to your organization.
2. The Crew The seller shall record and briefly describe the names, {qualifications}, and features of the proposed crew.
3. Strategy and Methodology Describe the proposed method to hold out every of the deliverables. Clarify the perceived dangers associated to the project and proposed actions to mitigate them.
4. Work Plan The seller shall suggest an activity-based Work Plan that’s per the timeline, technical method, and methodology described on this Scope of Work, structured round key deliverables. Additionally describe your establishment’s potential to begin and end the project inside the timeframe within the ToR, estimated variety of days as offered within the ToR and anticipated days of journey and talent of the crew to journey to the related areas.

Instance of workplan template:

Deliverable / Anticipated date of completion / # of days
1.

2.

3.

4.

5.

Different Points

Describe every other points associated to the supply of this project.

Annex 2. Monetary Proposal for
RFP: TB-24-014
Analysis of the technical situation of the air flow techniques within the Nationwide TB Reference Laboratory (NRL) in Dushanbe, Tajikistan and the Regional TB Laboratory of Vahdat, Sughd area of Tajikistan.

No. / Duties / TOTAL COST (USD)

1. Evaluation report with deficiency act on analysis of present technical standing of the prevailing air flow system.
2. Scope of the work (together with BOQ and technical specification) and tender paperwork for Engineering Works for technical flooring infrastructure reconstruction in Nationwide TB reference laboratory Machiton, Tajikistan (Biosafety degree III facility).
3. Scope of the work (together with BOQ and technical specification) and tender paperwork for Engineering Works for renew BSL 3 air flow system in Nationwide TB reference laboratory (Biosafety degree III facility) and for replace BSL2 degree laboratory to BSL3 laboratory of regional lab of Dehmoy, Sughd area.
4. Evaluation report of the positioning inspection firstly of the Engineering Works to make sure their compliance with the authorised technical specs.
5. Evaluation report of the positioning inspection on the finish of the Engineering Works and the acceptance exams along with an professional from WHO.
6. Report on coaching supplied to the native service personnel (2 trainings: 1 for NRL; 1 for Dehmoy) to function the air flow plant and carry out minimal companies.

Whole for Deliverables (USD) USD….