Executive Assistant

Job title:

Government Assistant

Firm

STFC

Job description

Government Assistant
The Lyell Centre, Edinburgh
Location: based mostly on the BGS places of work in Edinburgh that are located on the Heriot-Watt College (HWU) campus
Grade: UKRI – Band C
Wage: £28,498 every year
Hours: Full-time – 37 hours per week (some versatile working choices could also be out there, together with a small quantity of distant working, in step with BGS coverage)
Contract kind: Everlasting
Time limit: 1st April 2024Please be aware that inner UKRI candidates will at present be topic to the to find out their beginning wageA together with an impressive pension scheme, 30 days annual depart plus financial institution holidays, and entry to flexi-timeIn regards to the positionAn thrilling alternative has arisen for a motivated and skilled Government Assistant to offer extremely efficient administrative assist for the Director of the Lyell Centre and for the BGS Director of Communications & Exterior Affairs.The profitable applicant will work carefully with the BGS Lyell Centre Director supporting excessive stage duties, conferences, strategic occasions, and high-profile visits. Additionally, you will be liable for making ready assembly agendas, performing analysis for conferences, and taking minutes. An necessary a part of the position shall be diary administration and journey reserving and coordination. Different duties/obligations embrace:· Guarantee efficient administration of initiatives and administrative employees within the Lyell Centre, together with compliance with all related BGS insurance policies and procedures.· Handle the Well being & Security (H&S) of initiatives together with guaranteeing appropriate Danger Assessments are ready for all fieldwork and enterprise journey.· Liaise with senior prospects together with Authorities ministers, senior employees, HWU employees, shoppers, guests, and different members of employees on behalf of the Administrators.· Put together month-to-month studies together with BGS Board and Senior Administration Board paper submissions.· Coordinate the Lyell Centre and Mission Assessment budgets.· Handle Administrators’ journey, together with visas, flights, transport, and lodging.· Keep workplace correspondence together with publish, draft routine correspondence each digital and paper.· Collate and course of bills claims.· Keep digital submitting system guaranteeing processes and software program are updated and dealing.· Develop instruments/programs to file crucial knowledge the Administrators require.· Line administration of 1 Lyell Centre Enterprise Assistant and common liaising with different Enterprise Assistants to make sure they supply efficient assist and canopy for his or her science areas.· Secretary assist for quarterly regional H&S conferences.· Keep sturdy working relationships with different departments together with the Government Assistant and Enterprise Assistants within the BGS headquarters in Keyworth and the Government Assistants in HWU.Past the day-to-day common administrative duties set out above, this publish is concerned in a rising variety of ‘particular’ evaluation initiatives and this work is complicated and delicate – the Lyell Centre Director will want your assist while main these initiatives and common liaison with different BGS Administrators, Heads of Groups shall be required.About youYou should have a considerable quantity of expertise with supporting employees at a senior/director stage, ideally in a Private Assistant or secretarial kind of position.We’re searching for somebody educated to Diploma/Greater Diploma (or equal) stage in a business-related subject or who can exhibit important related work expertise.Please additionally check with the extra particular important and fascinating expertise standards for this publish.Please be aware – you’ll be required to have the suitable stage of safety screening/vetting required for the position. UKRI reserves the precise to run or re-run safety clearance as required throughout your employment.About usThe British Geological Survey (BGS) is an utilized geoscience analysis centre that belongs to UK Analysis and Innovation (UKRI) and is affiliated to the Pure Atmosphere Analysis Council (NERC). It’s a world main geological survey whose core mission is to advise authorities of science associated to the subsurface and to undertake utilized analysis to resolve earth and environmental points, each within the UK and globally. It’s funded immediately by UKRI, in addition to by analysis grants and personal sector contracts.We attempt to in an effort to repeatedly enhance our scientific and organisational effectivity. As such, we purpose to have a workforce with workers from all backgrounds with people who find themselves keen about earth science and who share our dedication to work for the nice of the surroundings and the good thing about society.Methods to applyCandidates are required to incorporate a CV and protecting letter outlining their suitability for the position. We might stress the significance of this paperwork in our choice course of.A nicely thought by utility offering proof and examples of the way you meet the marketed important and fascinating standards for the publish shall be thought of much more favourably than a generic protecting letter and CV.Please apply on-line, if you happen to expertise any points making use of for this position, please contact Recruitment@ukri.org.The time limit for receipt of purposes is 1st April 2024. Interviews are anticipated to be held in mid to late April 2024 in Edinburgh.Government Assistant: Expertise SpecificationStandards to be assessed at Shortlist ‘S’ and Interview ‘I’ Stage{Qualifications}Important· Diploma or larger diploma (or equal) in a business-related subject or in a position to exhibit important related work expertise in a senior assist position (S)ExpertiseImportant· A considerable quantity of expertise of supporting employees at a senior/director stage, ideally in a Private Assistant or secretarial kind position (S)· Expertise of line managing or supervising employees and co-ordinating the work of a group (S&I)· Expertise of minute-taking, journey reserving and procurement/bills (S&I)· Expertise of dealing with a workload and prioritisation, together with managing digital calendars utilizing Microsoft Outlook (S)· Understanding of and expertise of dealing with budgets (S)DataImportant· Data of Microsoft Workplace together with Outlook, Phrase, Excel, PowerPoint, Groups and Zoom (S&I)· Capability and confidence to study and use inner IT programs and databases e.g. Oracle (S)Expertise & talentsImportant· Efficient verbal and written communication expertise (S&I)· Capability to work unsupervised and work inside a wide range of groups, and to exhibit flexibility and take part as a group member (I)· Capable of ahead plan/anticipate wants of Administrators and adapt to altering priorities (S&I)Private qualitiesImportant· Approachable and a capability to work with employees in any respect ranges (I)· Capable of journey off-site often (S)· Discreet with a transparent understanding of dealing with confidential info (I)MotivationImportant· Demonstrates an enthusiasm for the work of BGS/UKRI and the BGS core values of affect, impartiality, and information (S&I)· You may be dedicated to a various and inclusive method to work within the geosciences (I)About The British Geological Survey (BGS)The British Geological Survey (BGS) is an utilized geoscience analysis centre that’s a part of UK Analysis and Innovation (UKRI) and affiliated to the Pure Atmosphere Analysis Council (NERC). It’s a world main geological survey that gives a core science mission to tell authorities of science associated to the subsurface and its interfaces and in addition undertakes utilized analysis for options to earth and environmental processes, each within the UK and globally. It’s funded immediately by UKRI in addition to by analysis grants and through personal sector contracts.BGS has an annual price range of roughly £60 million and employs 650 individuals. It has two fundamental websites, a head workplace in Keyworth close to Nottingham and the Lyell Centre, which is a joint collaboration with Heriot Watt College in Edinburgh. BGS works with greater than 150 personal sector organisations in addition to having shut hyperlinks with 40 universities and sponsors roughly 100 PhD college students every year.Methods to ApplyOn-line purposes solely most popular for this position. Please submit your CV and a protecting letter which clearly outlines the way you fulfil the factors specified alongside along with your motivation for BGS and the position you’re making use of for. Make sure that the job reference quantity is included within the filename description of every doc uploaded. Word that failure to deal with the above standards or submit your utility with no protecting letter could end in your utility not being thought of. You’ll solely be assessed on the content material of your CV and protecting letter and never the ‘expertise’ part of the applying.About UKRIUKRI launched in April 2018, UKRI is a non-departmental public physique sponsored by the Division for Science, Innovation and Expertise (DSIT).Our organisation brings collectively the seven disciplinary analysis councils, Analysis England, which is liable for supporting analysis and information alternate at larger schooling establishments in England, and the UK’s innovation company, Innovate UK to create an unbiased organisation with a powerful voice for analysis and innovation, and a imaginative and prescient to make sure the UK maintains its world-leading place in analysis and innovation. Extra info will be discovered at .Selecting to return to work at UKRI signifies that you should have entry to a complete host of advantages from an outlined profit pension scheme, wonderful vacation entitlement, entry to worker buying/journey reductions and wage sacrifice cycle to work scheme. For extra particulars, go to .The position holder shall be required to have the suitable stage of safety screening/vetting required for the position. UKRI reserves the precise to run or re-run safety clearance as required in the course of the course of employment.How we assist EDI within the workforceAt UKRI we imagine that everybody has a proper to be handled with dignity and respect, and to be supplied with equal alternatives to flourish and reach an surroundings that permits them to take action. We additionally worth range of thought and expertise inside inclusive teams, organisations and the broader group. For additional info, please go toIncapacity Assured EmployerAs customers of the incapacity assured scheme, we assure to interview all disabled candidates who meet the minimal standards for the emptiness/ies. We’ll be sure that people with disabilities are supplied affordable lodging to take part within the job utility or interview course of, to carry out important job capabilities, and to obtain different advantages and privileges of employment. Please contact us to request lodging.

Anticipated wage

£28498 per yr

Location

Edinburgh

Job date

Wed, 13 Mar 2024 07:43:45 GMT

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