Executive Assistant

OBJECTIVES OF THE PROGRAMME

To provide administrative support in the Administration unit.

DESCRIPTION OF DUTIES

Under the direct supervision of the Administrative Officer and general guidance from the WHO Representative, the incumbent will perform the following duties:

  • Ensure the coordination of Security and safety for overall personnel is established and updated.
  • Liaise with UNDSS to ensure the Minimum Operating Security Standards (MOSS) compliance, timely report on security-related incidents, disseminate security and travel advisory information and arrange security briefings and training of staff.
  • Assist in business continuity actions in compliance with decisions made by the Business continuity management team.
  • Ensure effective administrative support, including travel, assets management, local service requirements, visas, UNLP, insurance, transportation, logistics, etc.
  • Ensure appropriate asset management and provide relevant reports to the management.
  • Ensure effective space management within the premises and ensure the premises management plan is running smoothly for maintenance and usage.
  • Ensure proper administration of physical facilities and office arrangements for team members including office equipment, furniture, and supplies for the office.
  • Provide administrative support to the team members including the processing of correspondences; requisition of office supplies and inventory; maintaining a filing system.
  • Maintain a database including contact information of internal, counterparts, resource persons, and supervisors from the regions.
  • Responsible to manage overall office vehicles and the fleet, including registration and maintenance.
  • Support the organization of meetings, workshops, seminars, etc., including typing of lists of participants, preparation of travel requests, letters of invitation, files, presentations and slides, reservation of meeting rooms and hotel accommodation.
  • Perform other related duties, as required.

REQUIRED QUALIFICATIONS

Education

  • Essential: Completion of secondary school education or equivalent technical or commercial education.
  • Desirable: Training in Accounting, Administration, and/or in the Management field is desirable. A university degree is an asset.

Experience

  • Essential: At least five (5) years of relevant experience in the area of administration, logistics, assets management, security, and/or office management.
  • Desirable: Familiarity with WHO policies and practices. Working experience in administration with WHO or other UN Agencies at the national and international level is an asset.

Use of Language Skills

  • Essential: Expert knowledge of English. Expert knowledge of Bahasa Indonesia.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2401444&tz=GMT%2B05%3A30&tzname=Asia%2FCalcutta

To help us track our recruitment effort, please indicate in your cover/motivation letter where (globalvacancies.org) you saw this job posting.

Share
Published by

Recent Posts

Senior Systems Engineer

Job title: Senior Systems Engineer Company Searidge Technologies Job description Job SummaryJob Title: Senior Systems…

5 minutes ago

Medical Science Liaison, Cardiovascular – UK North

Job title: Medical Science Liaison, Cardiovascular - UK North Company Lifelancer Job description MD, PharmD,…

17 minutes ago

Summer Student – Wealth Associate

Job title: Summer Student - Wealth Associate Company Conexus Credit Union Job description Description :At…

39 minutes ago

Associate Subject Leader (ASL)- Geography

Job title: Associate Subject Leader (ASL)- Geography Company Spring Recruitment Job description St Paul's Way…

41 minutes ago

SEMH TA

Job title: SEMH TA Company Aspire People Job description We're Hiring: SEMH Teaching Assistant -…

1 hour ago

Python Developer

Job title: Python Developer Company Bounteous Job description Bounteous is a premier end-to-end digital transformation…

1 hour ago
If you dont see Apply Link. Please use non-Amp version