Executive Assistant

Job title:

Executive Assistant

Company

Robert Half

Job description

We are in search of an Executive Assistant to join our team in the Wood & Furniture Manufacturing industry, based in Toronto, Ontario. In this role, you will be a crucial element in maintaining and enhancing our customer-responsive and adaptable approach to business. Your main focus will be to support the CEO in managing tasks and deliverables, ensuring optimal organization and efficiency.Responsibilities:

• Manage the CEO’s calendar comprehensively, coordinating complex schedules and travel itineraries
• Serve as the primary point of contact for both internal and external communication
• Keep the CEO informed about upcoming commitments and responsibilities
• Handle sensitive and confidential matters related to the daily activities of the CEO with discretion
• Provide professional administrative support in a respectful and friendly manner
• Assist in additional duties as assigned, including personal support tasks and ad hoc requests at the discretion of the CEO
• Take minutes at meetings and review and revise them according to specified formats
• Utilize various software programs like Microsoft Excel, Word, PowerPoint, Outlook, and video conference systems proficiently
• Ensure exceptional customer service standards are met
• Display excellent communication skills, both verbal and written

This role offers a long-term contract employment opportunity.

• Proven experience as an executive assistant or similar administrative role within the Wood & Furniture Manufacturing industry
• Proficiency in using ADP – Financial Services
• Familiarity with Cisco Webex Meetings for coordinating virtual meetings and conferences
• Experience with Concur for managing travel and expenses
• Proficiency in using Customer Relationship Management (CRM) software for managing customer data and interactions
• Knowledge of Kronos Timekeeping System for tracking employee time and attendance
• Experience with About Time software for managing mobile resources
• Proficient in Calendar Management to manage executive schedules and appointments
• Strong communication skills for liaising between executives, staff, and other stakeholders
• Experience in organizing and handling Conference Calls
• Ability to draft and manage Correspondence on behalf of executives.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2024 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.Robert HalfRobert Half est la première et la plus grande firme de solutions de gestion des talents spécialisées au monde, qui met en relation des chercheurs d’emploi hautement qualifiés avec des opportunités au sein de grandes entreprises. Nous offrons…

Expected salary

Location

Scarborough, ON

Job date

Thu, 26 Sep 2024 22:56:24 GMT

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