Ontario Health atHome
Job title:
Executive Assistant
Company
Ontario Health atHome
Job description
CARE AND BE CARED FOR – THIS IS YOUR HOMEAre you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.Take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.Ontario Health at Home is looking for an experienced Administrative Professional to provide executive administrative assistance and support to Vice Presidents in the Human Resources, Organizational Development and Equity portfolio.What will you do?
- Coordinates workflow and activities to ensure systematic tracking of time commitments and tasks
- Prioritizes and manages the Vice President’s calendar (schedules meetings and makes adjustments based on changing needs and priorities to resolve scheduling conflicts)
- Receives, reviews, prioritizes incoming material/requests; responds to or refers to Vice President or business unit for action as appropriate; follows-up on outstanding items
- Receives visitors and phone calls from a variety of internal and external sources on various matters some of which may be contentious or highly sensitive; handles routine matters on own initiative and refers others to the Vice President or appropriate business unit as required
- Receives notification from a variety of sources about issues which arise; informs the Vice President of matters which require immediate attention
- Gathers information from other sources, conducts research, prepares documents, acts as liaison to expedite the flow of information, compiles and audits data/statistics and summarizes information for the Vice President
- Proof-reads, edits, formats and drafts/produces a variety of documents in compliance with policies and procedures for Vice President’s review
- Compiles supporting data for annual budget request; submits expense claims and registration fees
- Establishes and maintains electronic and manual filing systems; ensures security of information and maintains confidential access
- Prints, photocopies, faxes, collates, distributes and retrieves documents/files
- Maintains distribution lists, membership databases, directories and other records as required
- Organizes meetings/conferences/seminars and all necessary logistics
- Provides administrative support for meetings, organizes agendas and relevant material
- Records, transcribes and distributes minutes of meetings
- Participates in/leads special projects and performs other duties as required
What must you have?
- Post-secondary degree in office or business administration, or related field.
- Progressive administrative experience, including executive-level administrative support, which is normally acquired after five (5) years.
- In-depth knowledge of administrative processes, procedures and protocols
- Advanced keyboarding skills and proven proficiency with a variety of software programs in the Microsoft Office Suite
- Ability to research and integrate information from a variety of sources into effective material for Vice President’s review
- Highly developed organization skills
- Demonstrated ability to prioritize information received based on knowledge of current issues, deadlines, urgency of situation, sensitivity of material
- Effective minute taking, writing, proofreading and editing skills
- Excellent communication and listening skills
- Exercises tact and discretion with the ability to recognize, handle and protect highly sensitive and confidential information
- Ability to establish and maintain effective working relationships with staff at all levels
- We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.
What would give you the edge?
- Experience interacting with board(s) of directors
- Knowledge of issues and priorities within the health care sector
- An understanding of Ontario Health atHome stakeholders, patient service delivery frameworks and methods
- Ability to communicate in French or another language an asset
What do we offer?We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:
- Attractive comprehensive compensation packages and benefits
- Valuable development opportunities
- Membership in a world class defined benefit pension plan
- Hybrid work model (subject to change)
- Flexible work location – this position can be located at any of the Ontario Health atHome offices across the province
- Salary – $57,919 to $69,159
Who are we?We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.Why join us?If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.Equity, Inclusion, Diversity and Anti-Racism CommitmentOntario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.We thank all applicants for their interest; however, only those selected for an interview will be contacted.#LI-hybrid
Expected salary
$57919 – 69159 per year
Location
Canada
Job date
Sun, 19 Jan 2025 01:50:41 GMT
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