Executive Assistant & Board Liaison – Markham Stouffville Hospital Foundation – Full Time – Markham Site

Oak Valley Health

Job title:

Govt Assistant & Board Liaison – Markham Stouffville Hospital Basis – Full Time – Markham Web site


Oak Valley Well being

Job description

Who WE are:Established in 1989, Markham Stouffville Hospital (MSH) Basis has repeatedly raised funds to help healthcare in our group. Oak Valley Well being is embarking on a brand new period of how healthcare is delivered to its sufferers and, because the capability of our hospital grows, so do the wants. The MSH Basis’s mission is to allow the expansion of Markham Stouffville Hospital (Markham Web site of Oak Valley Well being) by elevating sustainable funds and consciousness for its priorities and ongoing wants.Who YOU are:You’re an progressive and service-focused particular person who gives excellence inside your occupation. You’re a crew participant with important pondering skill and above common emotional intelligence. You have got imaginative and prescient and exhibit flexibility, transparency, honesty and practicality. You’re attentive, correct, adept at anticipating wants, multi tasking and assembly deadlines. You handle ambiguity effectively and adapt to altering priorities and situations in an agile approach – responding rapidly and successfully, with curiosity and pleasure.What WE are searching for:We’re looking for an unbiased important thinker, who’s uber organized, to offer a variety of govt providers to the CEO and help the MSH Basis Board of Administrators. The incumbent will handle extremely confidential and delicate info and follow-up on precedence issues. They are going to be chargeable for managing the CEO’s calendar, supporting group and hospital relations, scheduling and arranging conferences and particular occasions and contributing an total optimistic power to our crew tradition.Areas of Tasks Embrace:EXECUTIVE OFFICE ADMINISTRATION·Representing the Workplace of the CEO in an expert, customer-focused method· Successfully managing the CEO’s schedule, together with foreseeing conflicts and utilizing appreciable judgment and diplomacy to re-schedule appointments based on demanding priorities·Making journey preparations and making ready month-to-month expense stories for the CEO·Sustaining contacts and drafting correspondence in a well timed method on behalf of the CEO·Researching and compiling acceptable knowledge for stories, tasks, and making ready shows·Creating, gathering and proofreading paperwork·Reviewing CEO’s day by day mail and distributing to others as acceptable·Sustaining an digital and/or paper file administration system·Offering HR administration help to the CEO as required·Coordinating annual schedule of bi-monthly All Workers Conferences with rotating workers hosts·Helping the CEO with numerous particular tasks (i.e. crew constructing and donor occasions)BOARD & GOVERNANCE·Working with the CEO in organizing conferences together with: drafting agendas; liaising with inside and exterior stakeholders to draft quarterly updates; arranging assembly rooms and catering; advising attendees of assembly time and placement; distributing assembly supplies; arranging for acceptable audio-visual and different tools; attending conferences, recording and making ready minutes·Serving as the first contact and help for the Board of Administrators and its standing Committees: Govt, Finance, Audit & Funding and Nomination & Governance·Attending all quarterly Board and Committee conferences and appearing as Recording Secretary·Managing all points of Annual Assembly together with membership recognition tribute and presents·Organizing orientation for brand new Board members together with updating the orientation info supplies, scheduling excursions and many others.·Contribute to and observe the event and revision of governance supplies (i.e. phrases of reference, insurance policies, bylaws and many others.)·Maintain apprised of related modifications in laws and evolving governance greatest practices and replicate these as acceptable within the governance guiding paperworkWhat YOU deliver to MSH Basis:·A college diploma or school diploma in workplace/administrative administration·A minimal of 5-7 years of current related expertise supporting senior executives within the healthcare and/or not-for-profit trade·Confirmed document in making certain confidentiality, integrity, professionalism and diplomacy always·Demonstrated technical abilities together with proficiency with Microsoft Workplace (Phrase, Excel, PowerPoint, Outlook), Adobe Acrobat, digital assembly platforms (Zoom, Groups) and the initiative to make use of rising applied sciences as required·Self-worth, excessive initiative, stable prioritizing and time administration, effectivity and a eager consideration to element·The flexibility to work together with others and take care of conditions in a approach that respects a range of backgrounds, expertise and types with tact·Superior communication (verbal and written) abilities and the power to impact sturdy public relations with administrators, workers, physicians, volunteers, donors and authorities officers·A ardour for good governance·Expertise with on-line useful resource (i.e. Google drop field, Canva, Survey Monkey, social media) and database purposes (i.e. Raiser’s Edge)·Reliability – being accessible to the CEO·Willingness to decide to a wholesome and protected office for self and others (workers, sufferers, households, and many others.) by taking all cheap precautions and dealing in compliance with hospital and MSH Basis associated insurance policies, well being and security laws and greatest practices and finishing related necessary schooling as requiredWork Schedule:Monday-Friday (7.5 hours/day)Notice: this place is at present a flex function, with the expectation that the incumbent will work a minimal of three days per week within the workplace, primarily based on the wants of the enterprise.Compensation:BAND: $65k – $80k per yr (+ 10% incentive compensation primarily based on efficiency)About Oak Valley Well being:MSH Basis exists to allow the expansion of Markham Stouffville Hospital – one of many websites of Oak Valley Well being. Oak Valley Well being is one in all Ontario’s main group healthcare organizations. Throughout our two websites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we offer top quality, patient-centred care to greater than 435,000 sufferers annually. We provide diagnostic and emergency providers and ship medical packages in acute care drugs and surgical procedure, addictions and psychological well being, and childbirth and kids’s providers. We’re additionally proud to be a part of the Japanese York Area North Durham Ontario Well being Workforce (OHT).Our 526 physicians, 28 midwives, 2,400 workers and 1,000 volunteers serve sufferers and households with an honoured to care mindset and are targeted on delivering a unprecedented affected person expertise to the residents of Markham, Whitchurch-Stouffville, Uxbridge and past. We’re devoted to offering entry to the best care, on the proper time, in the best place by the best folks and on the proper price.COVID AssertionBecause of the COVID-19 pandemic and the necessity to strengthen and promote well being safety to sufferers, workers and members of the general public attending within the hospital, previous to the primary day of employment with the Hospital, all profitable candidates are required to offer proof of COVID-19 vaccination (full vaccination is required). So as to give you truthful & equitable lodging, you have to submit supporting medical exemption documentation or an affidavit detailing why your faith prohibits you from receiving the COVID-19 vaccine.Oak Valley Well being Range AssertionOak Valley Well being takes delight in serving a few of Canada’s most various communities. We’re dedicated to fostering an atmosphere of fairness and inclusivity the place each particular person can work and obtain care safely, overtly and actually. All certified candidates will obtain consideration for employment with out regard to race, color, faith, gender, gender identification or expression, sexual orientation, nation of origin, genetics, incapacity, age, veteran standing, marital or household standing, perception system, or different elements associated to 1’s private identification and/or values. Moreover, Oak Valley Well being is dedicated to assembly the wants of all people in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Must you require lodging throughout the recruitment and choice course of, please contact Human Sources.Required ExpertiseRequired Expertise

Anticipated wage

$65000 – 80000 per yr


Markham, ON

Job date

Fri, 09 Feb 2024 23:58:11 GMT

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