Executive Assistant (EA) to Life Course and Population Sciences (Maternity Cover)

Job id: 083229. Wage: £37,332-£42,099 every year, together with London Weighting Allowance.

Posted: 25 January 2024. Deadline: 11 February 2024.

Enterprise unit: School of Life Sciences & Drugs. Division: Division of Inhabitants Well being Sciences.

Contact particulars:Victoria Vazquez. [email protected]

Location: Man’s Campus. Class: Skilled & Assist Companies.

Job description

That is an thrilling alternative to hitch the Skilled Companies staff within the Faculty of Life Course & Inhabitants Sciences. We’re in search of a extremely motivated and skilled Government Assistant to offer high-level skilled government assist to the Head of Faculty and the Head of Division for Girls and Youngsters’s Well being.

The submit holder shall be answerable for the efficient and environment friendly day-to-day administration and organisation of the Heads’ actions and enterprise. It will embrace complicated diary administration, organising and supporting high-level senior conferences (together with performing as Secretary to the Faculty Government Board), report and presentation writing, and offering venture administration assist.

You’ll be a key member of the Faculty Skilled Companies staff, led by the Faculty Supervisor, supporting senior tutorial, medical and analysis employees throughout the varsity.

You’ll have a proactive strategy and possess distinctive organisational, prioritisation and communication expertise with the flexibility to make use of your individual initiative to handle complicated duties and diary preparations. You’ll be assured in working independently and with ambiguity, in addition to being a robust staff participant.

In accordance with the brand new hybrid working coverage, the function holder shall be anticipated to spend a minimal of 40% FTE on campus. The on-campus presence shall be break up between the Man’s campus and the St Thomas’ campus.

Details about the Faculty

The Faculty of Life Course & Inhabitants Sciences unites over 400 consultants in girls and kids’s well being, dietary sciences, inhabitants well being and the molecular genetics of human illness. Our analysis hyperlinks the causes of widespread well being issues to life’s landmark levels, treating life, illness, and healthcare as a continuum.  We’re interdisciplinary by nature and use our breadth of experience to show the following technology of well being professionals and analysis scientists. Primarily based throughout King’s Man’s, St Thomas’ and Waterloo campuses, our tutorial programme of instructing, analysis and medical observe is embedded throughout six departments.

This submit shall be provided for a interval of 9 months to cowl maternity go away from 18 March 2024 to 16 December 2024.

This can be a full-time  submit – 100% full time equal.

Key obligations

• Present top quality government help to the Head of Faculty and Head of the Division of Girls and Youngsters’s Well being in respect of diary and correspondence administration, together with arranging journey and lodging as required, offering briefing paperwork and background supplies, and supporting the Head of Faculty within the prioritisation of administration and tutorial commitments.
• Organise and assist conferences, workshops, roundtables, and visits by exterior/worldwide delegations, together with contacting audio system and attendees, arranging logistics, making ready the agenda, writing the minutes and coordinating follow-up motion as required.
• To deal effectively with communications and correspondence, drafting and distributing communications on behalf of the Head of Faculty and Head of Division.
• Help with the recruitment and induction of latest members of employees and tutorial guests
• To assist native buying and bills and help with the monitoring of budgets and expenditure
• To behave as a Secretary for Faculty committees, and different teams as required
• To have a broad data of School and college polices, processes and methods, to unravel issues and supply options, effectively and successfully.
• To steer on particular initiatives, together with Faculty Away Days and open days 
• Create an ethos of collaboration and collegiality, establishing efficient communications and relationships, and inspiring employees to work in partnership with colleagues throughout the college, to eradicate potential boundaries, improve collegiality and develop greatest observe by means of actively contributing to King’s initiatives, together with skilled networks, and dealing

The above record of obligations might not be exhaustive, and the submit holder shall be required to undertake such duties and obligations as might moderately be anticipated throughout the scope and grading of the submit.

Abilities, data, and expertise

Important standards

Educated to diploma degree or related expertise

Earlier expertise in an Government Assistant or proactive supporting function

Expertise of complicated diary administration

Expertise of organizing and supporting high-level senior conferences

Expertise of report and presentation writing

Expertise of offering venture administration assist

Expertise of working independently and proactively

Dedicated to equality, variety and inclusion, actively addressing areas of potential  

Fascinating standards

Expertise of HR administration, together with recruitment

Expertise of budgetary and monetary course of

Candidates are strongly inspired to particularly handle the important standards outlined within the Particular person Specification of their protecting letter.

The Faculty of Life Course & Inhabitants Sciences is certainly one of 5 Faculties that make up the School of Life Sciences & Drugs at King’s Faculty London. The Faculty unites over 400 consultants in girls and kids’s well being, dietary sciences, inhabitants well being and the molecular genetics of human illness. Our analysis hyperlinks the causes of widespread well being issues to life’s landmark levels, treating life, illness and healthcare as a continuum. We’re interdisciplinary by nature and this modern strategy works: 91 per cent of our analysis submitted to the Topics Allied to Drugs (Pharmacy, Dietary Sciences and Girls’s Well being cluster) for REF 2014 was rated as world-leading or internationally wonderful. We use this experience to show the following technology of well being professionals and analysis scientists. Primarily based throughout King’s Denmark Hill, Man’s, St Thomas’ and Waterloo campuses, our tutorial programme of instructing, analysis and medical observe is embedded throughout 5 Departments.

Extra info: https://www.kcl.ac.uk/slcps