Executive Assistant in Fenton, Missouri

Description We are in search of an Executive Assistant to join our team located in Fenton, Missouri. As an Executive Assistant, you will play a key role in supporting the executive team and ensuring the smooth operation of the office. You will handle a variety of tasks, from managing executives’ schedules to coordinating meetings and travel arrangements. This role offers a contract to permanent employment opportunity.

Responsibilities:

• Manage and coordinate schedules of executives, including setting up meetings and appointments.

• Act as the primary liaison between executives and internal/external stakeholders, handling emails, calls, and correspondence.

• Develop materials and agendas for meetings, attend these meetings to record minutes, and ensure follow-up on action items.

• Coordinate travel logistics such as booking flights, accommodations, and transportation for executives.

• Keep track of and reconcile expenses, ensuring accuracy and compliance with company policies.

• Assist with special projects, research, and presentations as required.

• Maintain confidentiality of sensitive information and documents.

• Assist executives in prioritizing tasks and deadlines to ensure key objectives are met.

• Oversee day-to-day office operations, including ordering supplies, managing office equipment, and coordinating maintenance.

• Keep organized records, both physical and digital, including filing, archiving, and document retrieval.

• Greet visitors, answer phones, and direct inquiries to the appropriate team members.

• Handle routine correspondence, both internal and external, professionally and promptly.

• Schedule and coordinate internal meetings, including room setup, catering, and distribution of materials.

• Assist in creating and editing documents, reports, and presentations.

• Collaborate with other administrative staff to provide backup support when needed. Requirements • Proficiency in ADP – Financial Services is required.

• Familiarity with Cisco Webex Meetings is essential.

• Experience with Concur is necessary.

• Knowledge of CRM is crucial.

• Mastery of the Kronos Timekeeping System is expected.

• Proficiency in About Time software is required.

• Skilled in Calendar Management.

• Excellent Communication skills are necessary.

• Experience in handling Conference Calls is important.

• Ability to manage Correspondence efficiently is crucial. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .