Executive Assistant in Fort Wayne, Indiana

Description We are offering a permanent employment opportunity for a dedicated Executive Assistant in FORT WAYNE, Indiana. This role is integral to the efficient running of our operations, requiring the ability to manage confidential information, make decisions, and communicate effectively. The Executive Assistant will be a vital link between our senior executives and other stakeholders.

Responsibilities:

• Act as the main liaison between executives and internal/external parties

• Manage intricate calendars, prioritizing appointments to optimize executive time

• Coordinate logistics for meetings, including preparing agendas and booking rooms or virtual platforms

• Arrange domestic and international travel, handle related expenses, and manage related documentation

• Draft, proofread, and manage detail oriented correspondence, reports, and presentations

• Maintain and organize files, documents, and records ensuring confidentiality

• Monitor and track high-priority tasks, facilitating timely completion and communication

• Plan and organize team events, off-sites, and executive leadership meetings

• Prepare materials for meetings, take detailed minutes, and track action items for follow-up

• Proactively anticipate executive needs and implement solutions to address challenges

• Identify workflow inefficiencies and suggest process improvements

• Support corporate initiatives by aligning daily operations with organizational goals and policies. Requirements • Proficiency in Concur is essential for expense management

• Experience with CRM systems to manage customer relationships and interactions

• Skilled in Calendar Management to oversee and arrange future engagements

• Strong Communication skills, both written and verbal, are required

• Ability to manage and organize Conference Calls effectively

• Capable of handling Correspondence in a detail oriented manner

• Experience in Branch Administration is a plus

• Ability to handle Confidential Documents with discretion

• Proven experience in Coordinating Meetings efficiently

• Must be adept at Coordinating Appointments for various team members

• Experience in Coordinating Schedules for multiple stakeholders

• Familiarity with Credentialing Database is desirable

• Knowledge of Credentialing Processes is advantageous

• Previous experience as a Facilities Coordinator is beneficial TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .