Executive Assistant to Board Directors

Job title:

Government Assistant to Board Administrators

Firm

ICCE

Job description

ABOUT YOUYou’re an skilled, extremely organized particular person with a deep dedication to supporting Indigenous communities. You’re well-versed in company governance and are comfortable when managing digital instruments. Although your main position is as board secretary, you’re able to serving to as Government Assistant, although your main administrative tasks are associated to board governance, you might be additionally anticipated to offer high-level administrative help to senior administration. and are capable of handle your duties effectively and successfully. You’ve expertise in instructing board members packages like onBoard or Boardable, and embrace instruments that assist scale your efforts.KEY TRAITS:

• Adaptable: In a position to pivot between duties as a Board Secretary and as an Government Assistant.
• Element-Oriented: Distinctive concentrate on element, significantly in record-keeping and communications.
• Tech-Savvy: Proficiency in numerous digital instruments, together with Google Suite, Trello, and digital assembly platforms.
• Culturally Delicate: A respectful understanding of Indigenous cultures, values, and the Two-Eyed Seeing method.
• Confidentiality: A powerful ethic of sustaining confidentiality in all issues associated to board and organizational features.

ABOUT THE ROLEOn this dual-function position, you may be chargeable for coordinating board conferences, governance compliance, and providing govt help to the management of ICCE. As this can be a digital place, adeptness with know-how is essential, together with the potential to roll out a board bundle like Boardable or onBoard. Additionally, you will be tasked with a variety of administrative and organizational duties exterior of board tasks, functioning as an Government Assistant to senior administration.KEY RESPONSIBILITIES:As Board Secretary

• Board Assembly Help: Coordinate and facilitate digital and in-person board conferences, together with scheduling, making ready agendas, and disseminating assembly supplies in a well timed method.
• Minute Taking: Attend board conferences to take correct minutes, adopted by the availability of concise summaries for record-keeping.
• Governance Compliance: Monitor company governance insurance policies, guaranteeing ICCE adheres to its personal insurance policies and processes, implements acknowledged greatest practices, and meets authorized and regulatory obligations.
• Document Conserving: Keep an organized, confidential repository of all governance paperwork and board actions.
• Board Help: Professionally help board members with info requests and inquiries associated to board issues. Work with newly-appointed Board members to assist them expertise an efficient and clean transition to their new position and tasks.
• Strategic Enter: Provide insights to enhance board effectiveness and total governance construction.

As Government Assistant

• Administrative Help: Help senior management in duties together with however not restricted to e-mail administration, scheduling, and coordination.
• Venture Administration: Handle or help in particular initiatives, together with the usage of instruments like Trello for monitoring.
• Stakeholder Communication: Facilitate communication between stakeholders, the board, and the manager staff.
• Know-how Administration: Oversee and optimize the usage of digital instruments and platforms throughout the group.
• Annual Filings: Work with authorized and finance groups for the correct and well timed submitting of mandatory stories with regulatory authorities.

NecessitiesQUALIFICATIONS

• Expertise: Confirmed expertise as a Company Secretary or Board Secretary.
• {Qualifications}: In-depth understanding of company governance, laws, and greatest practices.
• Expertise: Wonderful minute-taking and record-keeping talents.
• Communication: Sturdy interpersonal expertise with the flexibility to interact professionally with board members and executives.
• Technical Proficiency: Adept in utilizing digital instruments like Google Suite, Trello, and digital assembly platforms.
• Flexibility: Prepared to accommodate board assembly schedules that will span completely different time zones and work patterns.

Anticipated wage

$60000 – 85000 per 12 months

Location

Kanata, ON – Ottawa, ON

Job date

Wed, 17 Jan 2024 23:15:58 GMT

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