Executive Assistant To CEO

Job title:

Executive Assistant To CEO

Company

STARS

Job description

The story of STARS begins over 35 years ago, it’s impossible to share with you all the amazing work that goes on each day and to tell you about the incredible people that work here. Watch the video below to learn more about STARS as you begin to explore this amazing opportunity within our organization, you have to be great to work here, we can’t wait to meet you –Executive AssistantThe Executive Assistant provides professional support to the President & CEO, other Executive Leadership Team and the Corporate Secretary as needed. The Executive Assistant will handle complex, highly confidential, and critical assignments. The Executive Assistant will be required to function efficiently and effectively in a professional environment with team members, leaders and allies.Is this the challenge for you?The daily responsibilities in this role include, but are not limited to:

• Provides professional and confidential executive support for the President & CEO, other Executive Leadership Team and Corporate Secretary as needed
• Independently manage multiple tasks and projects with competing priorities and deadlines
• Organizing and maintaining both paper and electronic filing records as required
• Prepares correspondence, editing and proofing, including report collation
• Manages email messaging, Outlook calendars and mail correspondence
• Prioritize communications and requests from external and internal sources
• Organize and maintain all administrative processes related to the President & CEO’s office
• Maintain Executive Leadership Team documents to include compilation of all documents, agenda items tracker and action lists for preparation of ELT meeting agendas
• Attendance at all regular ELT meetings; records, transcribes and circulates minutes with action item follow up
• Manages extensive travel arrangements for the President & CEO, including out-of-town logistics as required, coordination with other departments and bases relating to the President & CEO’s attendance at events and meetings at each of the STARS bases and cities of operation
• Facilitates the review and signature of all documents and ensures proper completion
• Review and prepare expenses and MasterCard reconciliation submissions according to accounts payable cut-off schedules
• Plan & execute various internal and external team meetings and events, as well as celebration of milestones
• Provides coverage for other members of the administrative team as required
• Assist with logistics for all Board and Committee meetings, including meeting venues, audio visual requirements, catering and board travel, as requested by the Corporate Secretary
• Other duties as assigned

Do you have what it takes?Critical competencies:

• Excellent verbal and written communication skills.
• Exceptionally organized and detail oriented
• Demonstrates independent judgment, discretion and diplomacy
• Superior clientele and interpersonal skills with the ability to work independently and collaborate on a wide variety of tasks within a multi-disciplinary environment
• Demonstrates flexibility to meet the changing priorities of the role, while maintaining focus, delivering results and meeting deadlines
• Highly motivated, enthusiastic team player who is willing to pitch in at STARS however is needed
• Maintains a high degree of professionalism and confidentiality
• Ability to learn new technology and apply these skills within any work environment
• Provide efficient technical support to the President & CEO, the CFO and to the Executive Team as required.

Experience and Education:

• Post Secondary Diploma/Degree in a relevant discipline or equivalent experience
• 7+ years’ experience in a senior administrative role, supporting one or more executive leaders
• Experience working with senior executives in a fast-paced environment preferably in health care or a non-profit organization
• Advanced skills and knowledge of MS Office applications and virtual technology applications

What we offer!We offer a competitive salary based on education and experience, as well as excellent organization-paid health and dental benefits, free parking and so much more. More importantly you will be a key member of the STARS organization and a link in our ability to execute our mission of saving lives safely within the chain of survival. As this position has been identified as safety sensitive, employment of the preferred candidate will be conditional upon successful completion of required pre-employment alcohol and drug assessment.If you are the person we are looking for and would like to make a difference with your career, please make sure to apply by August 20, 2024By clicking “submit”, you provide Shock Trauma Air Rescue Service (STARS) consent to collect, use and disclose your personal information for the purpose of evaluating, establishing and/or managing an employment relationship with you. You acknowledge that your personal information may be transferred outside Canada, and may be accessible to law enforcement and national security authorities outside Canada. If you have questions about this consent, or wish to obtain further details about STARS’ privacy practices, please contact our privacy officer at privacy@stars.ca or review our privacy policy at https://stars.ca/privacy-policy/ .

Expected salary

Location

Calgary, AB

Job date

Fri, 09 Aug 2024 07:07:31 GMT

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