Executive Assistant to Chief Executive Officer

Position description

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for. 

 

 

Job Description

 

 

About the Role

The role of the Executive Assistant is to ensure a highly effective and efficient office of the Chief Executive Officer (CEO), and to represent the CEO, both internally and externally, in a manner that corresponds to the professional nature of the office. You will be the primary support on everything administrative, and you’ll be a strategic partner working alongside the CEO and Chief of Staff (COS) in enabling the operations of the business.

 

This is an onsite position based in our New York City headquarters, reporting to the CEO.

 

Responsibilities:

• Administrative Support: 

  • Strategically manage the CEO’s fluid calendar, appointments and travel arrangements and proactively manage changes and conflicts

  • Screen and prioritize a heavy and intense volume of correspondences and answer inquiries, resolve problems and make appropriate referrals on behalf of the CEO

  • Join meetings to take notes, provide support and advice to CEO and COS on projects and solutions to challenges

  • Draft and proofread correspondence, reports and presentations

  • Support budget tracking and complete expense reports promptly

• Meeting Support and Event Coordination:

  • Plan and manage logistics for events including all company meetings, leadership offsite events and social gatherings

  • Working with the COS, help prepare the CEO for meetings by sourcing information, ensuring agendas are provided and developing briefs

  • Help prepare the CEO for conference and speaking engagements including managing preparation calendar, logistics and coordination with hosts and travel vendors, research about other attendees, etc.

• Project and Task Management:

  • Assist with strategic initiatives and special projects as directed by the CEO 

  • Execute projects, working with stakeholders to identify CEO’s deliverables and incorporate timelines into the CEO’s workflow

  • Support in activities that exist at the intersection of work and personal, performing occasional errands as needed

  • Prioritize conflicting needs and handle matters expeditiously and proactively

• Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world

 

Basic Qualifications:

• 10+ years of experience as an executive assistant

• Experience collaborating with members of an executive office team

• Expertise working with the Google suite of tools

• Familiarity working in a deadline-driven and highly accountable environment,

• Superior organizational and time-management skills

• Experience communicating and building relationships with stakeholders inside and outside the company

• Experience working with a high degree of professionalism, discretion and confidentiality

• Strong creative problem-solving skills and interpersonal flexibility

 

Exceptional candidates will also have:

• Experience supporting a C-suite executive

• Bachelor’s degree in business administration, communications or a related field

 

The annual base pay range for this role is between $125,000.00 and $135,000.00.

 

Application instructions

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