Location: UK. The publish holder shall be required to work from the London workplace at the least 1 day every week
Division: Chief Government’s workplace
Experiences To (Line Supervisor): Senior Government Assist to the Board of Trustees
Wage Grade: UK Grade C
Contract: 12 months. 17.5 hours per week (over 4 or 5 days)
About HelpAge
HelpAge Worldwide works with companions and a various international community of greater than 170 organisations over 90 international locations, supporting tens of millions of older individuals to stay protected, dignified, and wholesome lives. By our partnership and collaborations, we work to make sure the inclusion of older individuals throughout society and attempt to ship a simply and truthful world for everybody, no matter their age.
Concerning the Job
As Government Assistant you’ll –
Present administrative assist to the Chief Government and work with the Senior Government Assist to the Board in finishing up their duties in supporting the Board of Trustees and the Management Group.
Key areas for impression/affect and obligations
Board
- Making ready for Board and Committee conferences.
- Put together packs for Board conferences.
- Organize flights, visas, resort bookings and bills for Board members.
CEO & Management Group
- Handle the calendar of the CEO, reserving conferences with employees and exterior stakeholders.
- Handle the inbox of the CEO (pulling out key emails that want studying/replying / overdue).
- Put together briefing packs for the CEO when going to exterior conferences and travelling.
- Organise and monitor CEO’s month-to-month bills.
- Organize flights, visas, and resort bookings for the CEO.
- E book assembly rooms or exterior venues for conferences.
- Work with the Management group to schedule conferences and take minutes of conferences.
- Organize Government Management away days.
Basic
- To take care of and assist different common administrative issues, as agreed
- To tackle particular analysis or initiatives, as agreed
Expertise and expertise required
- Important expertise working as an administrative assistant to senior employees.
- Important expertise in organising conferences.
- Expertise in organising complicated worldwide journey important.
- Potential to train discretion, and powerful judgement and to take applicable actions with out supervision.
- Superior degree in Phrase, Excel, PowerPoint, and Outlook
- Expertise in price range administration
- Glorious verbal and written communication
- Demonstrated means to develop and handle efficient administrative programs.
- Confirmed means to work on personal initiative and to prioritise workload.
Key Behavioural Competencies
At HelpAge Worldwide, we consider within the significance of empowering our individuals to be change makers and leaders in any respect ranges. We count on our individuals to embrace and stay our values, difficult themselves every single day to determine points which are most essential to older individuals and their communities, and to make an impression that issues.
As well as, as an HelpAge worker you might be anticipated to:
Working Collaboratively with Others: Work collaboratively, constructing mutual belief and respect, with exterior organisations and companions to realize our strategic goals and targets; being accountable for the work we do collectively.
Adaptability and Flexibility: Adapt to new instructions or alternatives arising inside the organisation and in our work space; being versatile in our function, consistently utilizing the suggestions to be taught extra and evolve additional.
Supporting and Facilitating Change: Lead behavioural and cultural change by means of embracing a supportive, collaborative and extremely inclusive surroundings the place everyone feels supported, revered and engaged.
Prolong HelpAge’s Attain and Impression: Prolong HelpAge’s attain and impression by creating and figuring out new enterprise improvement alternatives and constructing relationships with new companions.
Variety and Inclusion: Lead and promote a tradition of together with the voices of older individuals throughout our assist, convening and thought management roles, in a manner that’s transformative, empowering and extremely inclusive of these marginalised by gender, financial standing, incapacity and different components of discrimination.
Main Others (for managers): Reveal sturdy management to personal unit/division and handle individuals in a effectively and respected method. Create an environment of belief and an enabling surroundings the place employees can contribute their finest and develop their potential.
Safeguarding
HelpAge Worldwide is dedicated to safeguarding the communities with which we work, our companions, employees and any others who we come into contact with. The publish holder may even be chargeable for:
- Stopping hurt and abuse from our individuals, operations and programmes to anybody that encounters our work.
- Reporting all safeguarding incidents you see, hear, hear about or suspect, utilizing our inside reporting mechanism.
- Complying with all safeguarding framework insurance policies and practices.
- Finishing necessary coaching programs regarding our safeguarding coverage framework and complying with HR vetting procedures.
The way to apply
and Certified candidates are strongly inspired to submit copies of their CV and Cowl Letter to Jobs@helpage.org not later than the deadline 25 April 2024.
Solely shortlisted candidates shall be contacted.