Executive Assistant to Vice President for Development and Alumni Relations (S04846P)

University of Texas at Arlington

Place Info

Posting Quantity S04846P
Place Title Govt Assistant to Vice President for Improvement and Alumni Relations (S04846P)
Division VP Improvement
Location Arlington
Job Household Administrative Assist
Place Standing Full-time
Work Hours Commonplace
Work Schedule Monday-Friday; 8:00am-5:00pm.
Could require occasional journey, night, and weekend duties
Open to Exterior and Inner
Wage Wage is commensurate primarily based on {qualifications} and related expertise $75,000.
Period Funding anticipated to proceed
Pay Foundation Month-to-month
Advantages Eligible Sure
Advantages at UTA We’re proud to supply a complete advantages package deal to all our workers on the College.
That will help you perceive the total worth of those advantages, now we have created a device that calculates the full price of your compensation package deal. This device takes under consideration the entire advantages that you’re eligible for, together with medical health insurance, retirement plans, and paid break day. To entry this device and study extra concerning the whole worth of your advantages, please click on on the next hyperlink:
College Info The College of Texas at Arlington is situated within the coronary heart of the Dallas-Fort Value-Arlington metroplex, a vibrant and numerous metropolitan space that’s house to over 7 million individuals, one of many fastest-growing tech economies in america, and a big selection of arts, leisure, and cultural actions. UTA is a complete instructing, analysis, and public service establishment devoted to the development of information by way of scholarship and inventive work. The College is dedicated to offering entry and making certain scholar success, and to a tradition of innovation, entrepreneurship, and commercialization of discoveries by our neighborhood of students. With an enrollment of greater than 40,000 college students, UTA is the second-largest college within the College of Texas System. Because of its mixture of rigorous lecturers and revolutionary analysis, UTA is designated as a Carnegie R-1 “Very Excessive Analysis Exercise” establishment. UTA ranks No. 4 nationally in Army Instances’ annual “Finest for Vets: Faculties” checklist and is among the many prime 50 performers nationwide for selling social mobility of its graduates (U.S. Information & World Report, 2023). UTA is designated by the U.S. Division of Training as each a Hispanic-Serving Establishment (HSI) and an Asian American and Native American Pacific Islander-Serving Establishment (AANAPISI), and it has the highest 30 most ethnically numerous undergraduate scholar physique in america (U.S. Information & World Report, 2023). Its roughly 270,000 alumni, together with some who occupy management positions at most of the 24 Fortune 500 corporations headquartered in North Texas, contribute to UTA’s $22.2 billion annual financial influence on Texas.
Job Abstract The Govt Assistant for the Vice President for Improvement and Alumni Relations supplies complete extremely expert administrative help service to alleviate the Vice President of various organizational selections and serves because the liaison for the senior workers and the division. Accountable for day by day workplace administration, correspondence, complicated degree selections, exercising initiative and impartial judgment.
Important Duties and Tasks
  • Supplies refined calendar administration and journey coordination for the Vice President’s calendar.
  • Coordinates conferences working instantly with the places of work of college’s management: president, provost, vice presidents, deans and different campus management.
  • Helps complicated itineraries for home and worldwide journey.
  • Anticipates wants and questions, organizes timelines, and displays deadlines for assembly deliverables and initiatives that require the Vice President’s enter and evaluation.
  • Supplies a broad number of administrative duties that permit the Vice President to successfully lead the unit together with the preparation of excessive degree correspondence, briefings, reviews, and evaluation for conferences for the Vice President and different government management requiring complicated degree selections; workouts initiative and impartial judgment.
  • Proofreads paperwork for evaluate and/or official signature.
  • Handles confidential and delicate supplies and conducts associated analysis as vital.
  • Serves as the first level of contact for inside and exterior constituents on all issues pertaining to the Vice President.
  • Manages inquiries directed to the Vice President; determines the correct plan of action, referral, or response exercising judgement to replicate the VP’s fashion and group coverage.
  • Schedules and coordinates conferences with donors and high-level exterior constituents. Coordinates catering, assembly logistics and agendas for occasions, workers conferences, and luncheons.
  • Tracks donor exercise as reported by the President and Vice President utilizing donor database (Raiser’s Edge) software program.
  • Paperwork name reviews, emails, letters, and cellphone calls with donors. Runs reviews and updates particulars for weekly unit-wide Monday Memos despatched by the Vice President.
  • Accountable for day by day workplace administration of admin help workers, coordinating admin help wants throughout the division.
  • Performs different duties as assigned.
  • Use of a private car for work-related native journey shall be wanted.
Required {Qualifications}
  • Bachelor’s diploma with three (3) years upper-level expertise in administrative, secretarial or clerical place OR highschool commencement or equal with seven (7) years of more and more accountable administrative, secretarial and clerical or the equal related expertise.
  • Expertise with accounts and funds administration.
  • Wonderful written, verbal and interpersonal communication expertise. Wonderful analytical, organizational and time administration expertise.
  • Potential to keep up confidential info.
  • Potential to prioritize and manage a number of duties and deadlines.
  • Potential to work successfully throughout College departments, models and constituencies.
  • Proficiency with Microsoft instruments (Outlook, Excel, Phrase, and TEAMs), and different widespread workplace software program.
Most popular {Qualifications}
  • Familiarity with UT System insurance policies and procedures.
  • Familiarity with the dynamics of upper training.
  • Familiarity working with donor knowledge base Blackbaud (Raiser’s Edge NXT) or associated database software program.
  • Familiarity working with PeopleSoft (UTShare), or related platforms.
  • Equal mixture of related training and expertise could also be substituted as applicable.
  • Excellent information of laptop expertise, together with the flexibility to make use of specialised software program packages comparable to spreadsheets, phrase processing, and database administration.
  • Information of digital instruments and different workplace software program functions and demonstrated monetary understanding of funds administration.
  • Expertise with PeopleSoft/UT Share.

Working Situations
  • May fit round customary workplace situations.
  • Repetitive use of a keyboard at a workstation.
  • Use of guide dexterity.
  • Climbing of stairs, lifting and transferring.
  • Felony background performed.
  • Could require occasional journey, night, and weekend duties
Particular Situations for Eligibility
Working Title
CBC Requirement It’s the coverage of The College of Texas at Arlington to conduct a prison background examine on any applicant who’s below closing consideration for employment with the College.
EEO Assertion It’s the coverage of The College of Texas at Arlington (UTA or The College) to supply an academic and dealing setting that gives equal alternative to all members of the College neighborhood. In accordance with federal and state legislation, the College prohibits illegal discrimination, together with harassment, on the premise of race, colour, nationwide origin, faith, age, intercourse, sexual orientation, being pregnant, incapacity, genetic info, and/or veteran standing. The College additionally prohibits discrimination on the premise of gender identification, and gender expression. Retaliation in opposition to individuals who oppose a discriminatory observe, file a cost of discrimination, or testify for, help in, or take part in an investigative continuing regarding discrimination is prohibited. Constitutionally-protected expression won’t be thought-about discrimination or harassment below this coverage. It’s the accountability of all departments, workers, and college students to make sure the College’s compliance with this coverage.
ADA Lodging The College of Texas at Arlington is dedicated to offering cheap lodging to people with disabilities. When you require cheap lodging in finishing this utility, interviewing or in any other case collaborating within the worker choice course of, please direct your inquiries to 817-272-5554 or electronic mail [email protected] .

Posting Element Info

Variety of Vacancies 1
Desired Begin Date
Open Date
Overview Begin Date
Open Till Stuffed
Minimal Variety of References Required 3
Most Variety of References Accepted
Particular Directions to Candidates Candidates should embrace of their on-line resume the next info: 1) Employment historical past: identify of firm, interval employed (from month/12 months to month/12 months), job title, abstract of job duties and a pair of) Training: faculty identify, diploma kind, and main.

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