UNICEF works in a number of the world’s hardest locations, to achieve the world’s most deprived youngsters. To avoid wasting their lives. To defend their rights. To assist them fulfill their potential.
Throughout 190 international locations and territories, we work for each youngster, in every single place, daily, to construct a greater world for everybody.
And we by no means hand over.
For each youngster, Schooling.
Schooling Can not Wait (ECW) is the United Nations’ world fund for training in emergencies and protracted crises. We assist high quality training outcomes for refugee, internally displaced and different crisis-affected women and boys, so nobody is left behind. ECW works via the multilateral system to each enhance the velocity of responses in crises and join rapid reduction and longer-term interventions via multi-year programming. ECW works in shut partnership with governments, private and non-private donors, UN businesses, civil society organizations, and different humanitarian and improvement support actors to extend efficiencies and finish siloed responses. ECW urgently appeals to private and non-private sector donors for expanded assist to achieve much more susceptible youngsters and youth. ECW is a UNICEF hosted fund, administered below UNICEF’s monetary, human sources and administrative guidelines and rules; operations are run by the Fund’s personal unbiased governance construction.
How are you going to make a distinction?
Beneath the supervision of the Deputy Director, ECW, the Govt Affiliate is accountable for procedural communications, operations and administrative assist companies, in addition to specialised administrative capabilities, to boost the graceful working of the supervisor’s day-to day actions, in addition to his/her part. The Govt Affiliate additionally represents the supervisor in initiating, following up on and resolving points pertaining to administrative requests.
Abstract of key capabilities/accountabilities:
- Communications Help
- Administrative Help
- Operations Help
- Finances Monitoring Help
- Procurement Help
COMMUNICATIONS SUPPORT:
- On behalf of supervisor, handle incoming and outgoing correspondence, e-mails and phone calls.
- Talk delicate info to larger stage managers.
- Present routine info pertaining to the work of the division/workplace.
- Draft responses to written inquiries on routine questions.
- Coordinate responses to delicate inquiries.
- Observe up on established deadlines and guaranteeing well timed submissions by employees of experiences, correspondence and different paperwork.
ADMINISTRATIVE SUPPORT:
Preserve the supervisor’s calendar and organize conferences.
- Set up official journey on behalf of the supervisor.
- Getting ready briefing supplies for official journeys or conferences.
- Put together documentation for the supervisor’s signature reviewing for model, factual and grammatical accuracy.
OPERATIONS SUPPORT:
Helps capability improvement actions and conferences by making the logistical preparations, via participating with facilitators, caterers and hosts.
- Maintains and updates a system which displays the absence of employees.
- Helps administration of administrative provides, workplace gear, and updating the stock of things.
BUDGET MONITORING SUPPORT:
Offers assist on funds revision/preparation, implementation standing, willpower place of funding utilization, operational, and monetary closure.
- Screens budgets and monetary expenditures of part, guaranteeing compliance with UNICEF guidelines and rules, conserving supervisor knowledgeable and suggested on actions for determination/comply with up.
- Prepares and maintains data, paperwork and management plans for the monitoring of undertaking/programme implementation.
- Carries out transactions in VISION pertaining to grants for his/her part comparable to registering grant allotments and monitoring expiring programme grants.
PROCUREMENT SUPPORT:
Information managers within the technique of PCA/SSAs in step with the insurance policies and steering issued by FRG, SD and DHR.
- Facilitate the processing of contracts for consultants and exterior companions that present a service to the part. This contains making ready and submitting paperwork, finishing essential varieties and templates, importing TOR’s in VISION, and making essential logistical preparations.
- Preserve up-to-date vendor lists, companions, and guide rosters.
IMPACT OF RESULTS:
Along with the impression on the GS-6 stage, s/he’s accountable for making use of a broad vary of specialised administrative guidelines and procedures within the coordination of administrative assist to the senior employees member and his/her part served. As well as, they signify the supervisor in communications involving the trade of non-routine info, coordinating and following up on deadlines in addition to establishing and sustaining communications with counterparts inside UNICEF and associate organizations. Effectively initiating, monitoring and guaranteeing provision of such companies permits the supervisor to deal with substantive core work.
To qualify as an advocate for each youngster you should have…
ESSENTIAL QUALIFICATIONS
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Completion of secondary training is required, ideally supplemented by technical or college programs associated to the sector of labor.
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A minimal of 6 years of related administrative or clerical work expertise is required.
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Creating nation work expertise and/or familiarity with emergencies is taken into account an asset.
- Fluency in English is required. Data of one other official UN language (Arabic, Chinese language, French, Russian or Spanish) or a neighborhood language is an asset.
ADDITIONAL QUALIFICATIONS
- Coaching and expertise utilizing MS Phrase, Excel, PowerPoint and different UNICEF software program comparable to SharePoint; information of built-in administration info programs required.
- Thorough information of UNICEF’s organizational construction, administrative insurance policies and procedures.
- Organizational, planning and prioritizing abilities and skills.
- Capacity to deal patiently and tactfully with guests.
- Excessive sense of confidentiality, initiative and logic.
- Capacity to work successfully with individuals of various nationwide and cultural background.
Capacity to work in a crew atmosphere to attain frequent objectives and to supply steering to extra junior assist employees.
For each Youngster, you display…
UNICEF’s Core Values of Care, Respect, Integrity, Belief and Accountability and Sustainability (CRITAS) underpin every little thing we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values
UNICEF competencies required for this put up are…
(1) Builds and maintains partnerships (2) Demonstrates self-awareness and moral consciousness (3) Drive to attain outcomes for impression (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.
In the course of the recruitment course of, we take a look at candidates following the competency framework. Familiarize your self with our competency framework and its completely different ranges: competency framework here.
UNICEF is right here to serve the world’s most deprived youngsters and our world workforce should replicate the variety of these youngsters. The UNICEF family is committed to include everyone, no matter their race/ethnicity, age, incapacity, gender identification, sexual orientation, faith, nationality, socio-economic background, or some other private attribute.
We provide a wide range of benefits to our staff, together with paid parental depart, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the usage of versatile working preparations.
UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and aims of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all youngsters. All chosen candidates will, due to this fact, endure rigorous reference and background checks, and can be anticipated to stick to those requirements and ideas. Background checks will embrace the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to supply further info to conduct a background test.
Remarks:
The appointment for this place is restricted to EDUCATION CANNOT WAIT, a UNICEF-hosted fund. Whereas UN employees rules and guidelines, in addition to UNICEF insurance policies and procedures, apply to you throughout your appointment, sure provisions therein might apply to you otherwise as a result of restricted scope of your appointment. Specifically, you’ll not be topic to rotation train as per the Govt Directive on Workers mobility and rotation (CF/EXD/2015-002) or any revision thereof. As well as, throughout your appointment in ECW, you’ll not be thought of eligible for conversion to a Persevering with Appointment as per UNICEF Administrative Instruction on Persevering with Appointment (CF/AI/2017-002) or any revision thereof. Within the occasion that your put up is abolished, the precedence granted, and different assist supplied to employees on abolished posts in employees choice processes will solely be prolonged to posts inside ECW and to not different posts in UNICEF.
UNICEF candidates: To return to a UNICEF appointment exterior ECW, you have to to be chosen in a aggressive recruitment train. Upon choice for a UNICEF put up exterior of UNICEF-hosted funds, the interval you will have served with the UNICEF-hosted fund will rely in direction of the calculation of the tour of responsibility in your responsibility station and eligibility for a unbroken appointment.
Exterior Candidates: To safe a UNICEF appointment exterior ECW, you have to to be chosen in a aggressive recruitment train. Upon choice for a UNICEF put up exterior of UNICEF hosted funds, the interval you will have served with the UNICEF hosted fund will rely in direction of the calculation of the tour of responsibility in your responsibility station and eligibility for a unbroken appointment.
UNICEF’s lively dedication to range and inclusion is vital to ship the perfect outcomes for kids. For this place, eligible and appropriate candidate no matter their race/ethnicity, age, incapacity, gender identification, sexual orientation, faith and nationality are inspired to use.
UNICEF appointments are topic to medical clearance. Issuance of a visa by the host nation of the responsibility station, which can be facilitated by UNICEF, is required for IP positions. Appointments are additionally topic to inoculation (vaccination) necessities, together with towards SARS-CoV-2 (Covid). Authorities staff which are thought of for employment with UNICEF are usually required to resign from their authorities earlier than taking over an project with UNICEF. UNICEF reserves the proper to withdraw a suggestion of appointment, with out compensation, if a visa or medical clearance will not be obtained, or essential inoculation necessities should not met, inside an affordable interval for any motive.
Solely shortlisted candidates can be contacted and advance to the subsequent stage of the choice course of.
Marketed: 29 Sep 2023 Jap Daylight Time
Deadline: 13 Oct 2023 Jap Daylight Time
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