Executive Associate (GS-6) Santiago, Chile #00096179

UNICEF works in a number of the world’s hardest locations, to achieve the world’s most deprived youngsters. To avoid wasting their lives. To defend their rights. To assist them fulfill their potential.

Throughout 190 nations and territories, we work for each youngster, all over the place, day-after-day, to construct a greater world for everybody.

And we by no means surrender.

For each youngster, a childwood

Beneath the supervision of a head of workplace, the Govt Affiliate is accountable for procedural communications, operations and administrative help companies, in addition to specialised administrative capabilities, to reinforce the graceful working of the supervisor’s day-to day actions, in addition to his/her part. Govt Associates additionally signify the supervisor in initiating, following up on and resolving points pertaining to administrative requests.

How will you make a distinction?

Abstract of key capabilities/accountabilities:

• Communications Help
• Administrative Help
• Operations Help
• Funds Monitoring Help
• Procurement Help

COMMUNICATIONS SUPPORT:

• On behalf of supervisor, handle incoming and outgoing correspondence, e-mails and phone calls.

• Talk delicate data to larger stage managers.

• Present routine data pertaining to the work of the division/workplace.

• Draft responses to written inquiries on routine questions.

• Coordinate responses to delicate inquiries.

• Observe up on established deadlines and making certain well timed submissions by employees of stories, correspondence and different paperwork.

ADMINISTRATIVE SUPPORT:

• Keep the supervisor’s calendar and prepare conferences.

• Arrange official journey on behalf of supervisor.

• Making ready briefing supplies for official journeys or conferences.

• Put together documentation for the supervisor’s signature reviewing for type, factual and grammatical accuracy.

OPERATIONS SUPPORT:

• Helps capability improvement actions and conferences by making the logistical preparations, by way of participating with facilitators, caterers and hosts.

• Maintains and updates a system which displays the absence of employees.

• Helps administration of administrative provides, workplace gear, and updating the stock of things.

BUDGET MONITORING SUPPORT:

• Gives help on price range revision/preparation, implementation standing, dedication place of funding utilization, operational, and monetary closure.

• Displays budgets and monetary expenditures of part, making certain compliance with UNICEF guidelines and rules, protecting supervisor knowledgeable and suggested on actions for choice/observe up.

• Prepares and maintains data, paperwork and management plans for the monitoring of mission/programme implementation.

• Carries out transactions in VISION pertaining to grants for his/her part comparable to registering grant allotments and monitoring expiring programme grants.

PROCUREMENT SUPPORT:

• Information managers within the technique of PCA/SSAs in step with the insurance policies and steering issued by FRG, SD and DHR.

• Facilitate the processing of contracts for consultants and exterior companions that present a service to the part. This consists of getting ready and submitting paperwork, finishing essential kinds and templates, importing TOR’s in VISION, and making essential logistical preparations.

• Keep up-to-date vendor lists, companions, and guide rosters.

Influence of Outcomes:

Along with the impression on the GS-6 stage, s/he’s accountable for making use of a broad vary of specialised administrative guidelines and procedures within the coordination of administrative help to the senior employees member and his/her part served. As well as, they signify the supervisor in communications involving the trade of non-routine data, coordinating and following up on deadlines in addition to establishing and sustaining communications with counterparts inside UNICEF and companion organizations. Effectively initiating, monitoring and making certain provision of such companies permits the supervisor to give attention to substantive core work.

To qualify as an advocate for each youngster you’ll have…

• Completion of secondary schooling is required, Technical or college programs associated to the sector of labor is an asset.
• A minimal of six years of related administrative or clerical work expertise is required.
• Growing nation work expertise and/or familiarity with emergency is taken into account an asset.
• Fluency in English and Spanish is required.
• A bachelor’s diploma from a acknowledged tutorial establishment in a area related to the place could also be thought-about to compensate for 3 (3) years of expertise in case the candidate lacks the required expertise.
• A grasp’s diploma from a acknowledged tutorial establishment in a area related to the place could also be thought-about to compensate for a further two (2) years (along with the three years from above, totaling 5 years).

For each Youngster, you exhibit…

UNICEF’s Core Values of Care, Respect, Integrity, Belief and Accountability and Sustainability (CRITAS) underpin every little thing we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values

UNICEF competencies required for this publish are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and moral consciousness (3) Drive to realize outcomes for impression (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

Throughout the recruitment course of, we check candidates following the competency framework. Familiarize your self with our competency framework and its completely different ranges: competency framework here.

UNICEF is right here to serve the world’s most deprived youngsters and our world workforce should replicate the range of these youngsters. The UNICEF family is committed to include everyone, regardless of their race/ethnicity, age, incapacity, gender identification, sexual orientation, faith, nationality, socio-economic background, or every other private attribute.
We provide a wide range of benefits to our staff, together with paid parental go away, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the usage of versatile working preparations.
UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and aims of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all youngsters. 

Remarks:

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UNICEF’s energetic dedication in direction of variety and inclusion is essential to ship one of the best outcomes for youngsters. For this place, eligible and appropriate variety profile are inspired to use.

UNICEF appointments are topic to medical clearance.  Issuance of a visa by the host nation of the responsibility station, which might be facilitated by UNICEF, is required for IP positions. Appointments are additionally topic to inoculation (vaccination) necessities, together with towards SARS-CoV-2 (Covid). Must you be chosen for a place with UNICEF, you both should be inoculated as required or obtain a medical exemption from the related division of the UN. In any other case, the choice might be cancelled.

All chosen candidates will bear rigorous reference and background checks and might be anticipated to stick to those requirements and ideas. Background checks will embrace the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to offer further data to conduct a background test.

Authorities staff which can be thought-about for employment with UNICEF are usually required to resign from their authorities earlier than taking over an task with UNICEF. UNICEF reserves the precise to withdraw a suggestion of appointment, with out compensation, if a visa or medical clearance is just not obtained, or essential inoculation necessities usually are not met, inside an inexpensive interval for any cause.

Solely shortlisted candidates might be contacted and advance to the following stage of the choice course of.