Executive Support Officer

Are you enthusiastic about tackling local weather change and supporting the event and
development of a dynamic organisation? Do you might have expertise of supporting an govt workforce and
delivering distinctive, partaking and collaborative occasions? Then you might be UK100’s new Government
Help Officer.  

This distinctive place affords an thrilling alternative for a person with distinctive
organisational abilities and a ardour for each govt assist and occasion administration. The
profitable candidate will play a pivotal function in guaranteeing the sleek functioning of govt
operations whereas additionally contributing to the planning and execution of a various vary of occasions
from small conferences to large-scale conferences. 

For those who get pleasure from a problem, having a various workload and being a part of a close-knit workforce
then be part of us on this distinctive function.  

A background in native authorities, politics and/or the charitable sector can be
useful.

Fairness, Variety and Inclusion: UK100 is actively taking steps in direction of growing new
alternatives for individuals from an array of backgrounds, guaranteeing that everyone has an equal
alternative and isn’t handled in another way or discriminated towards due to their
traits. UK100 values the voices of every of its workers with a purpose to progress in a
collaborative, revolutionary and effectively balanced approach. The postholder will likely be anticipated to echo and
assist this. This may be discovered on the UK100 web site here. 

Key tasks: 

• Handle the diary, exterior conferences and journey preparations for UK100’s Chief
  Government and Senior Management Group. Coordinate govt communications, responding to
  emails and interfacing with exterior contacts the place required. Guaranteeing related
  communications are recorded by way of UK100’s CRM database. 
• Proactively facilitate communication between groups and handle normal e mail
  enquiries to UK100 and the CEO. 
• Put together assembly agendas, collate papers, take minutes and handle motion tracker for
  Senior Management Group conferences and UK100 Board conferences. 
• Ship normal logistics assist of key UK100 occasions of all sizes, from small
  conferences to large-scale conferences. Working with the undertaking groups to assist on planning,
  scheduling and coordinating occasions together with however not restricted to; roundtables, webinars,
  conferences and our annual Parliamentary Reception. 
• Basic administrative assist for UK100 core workforce conferences, planning,
  coordinating, note-taking and follow-up. 
• Help and adjust to UK100’s steerage on branding, tone of voice and key
  messages, positively contributing in direction of elevating UK100’s profile 
• We’re a small workforce. Advert hoc duties will thus come up, and each workforce member is
  anticipated to assist the workforce efforts. 

Place in organisational construction: 

The publish holder will report back to the Chief Working Officer 

Key relationships: 

Inside:

• Chief Government Officer 
• Chief Working Officer 
• Director of Advocacy & Engagement 

Exterior: 

• Related enterprise and corporates
• NGO’s and associate organisations 
• Parliamentary and native authorities officers
• Related Native Authority officers 

Advantages: 

• Aggressive wage 
• 25 days annual depart (plus statutory financial institution holidays) 
• An extra 3 days paid depart over Christmas interval 
• An extra 2 days of paid depart per 12 months to volunteer 
• Subsidised fitness center membership 
• Enhanced pension providing & entry to skilled pension recommendation 
• Aggressive Parental Go away insurance policies 
• Alternative to request a Sabbatical after 1 12 months of service 
• Firm MacBook Air 
• Work at home allowance 
• UK100 helps versatile working preparations 
• Psychological Well being first aider 

Candidates should have the proper to work within the UK. 

Particular person Specification Standards: 

Data

• Government Help: understanding finest practices for supporting executives and
  senior management groups. This consists of data of scheduling, journey preparations,
  communication protocols, and confidentiality necessities.

Expertise

• Diary administration in a fast-paced setting with competing priorities and the
  capability to handle a number of duties successfully. 
• Organising in-person and on-line occasions managing high-profile stakeholders together with
  politicians and senior executives.

Expertise and skills

• Wonderful organisational abilities with the flexibility to prioritise duties, handle time
  successfully, and meet deadlines persistently.
• Distinctive interpersonal abilities, with a excessive degree of professionalism, tact, and
  discretion.
• Robust communication abilities and skill to keep up efficient
  relationships
• Digital literacy, expertise with G-suite, Zoom and Excel preferable or a fast
  learner.

Different

• Dedicated to the imaginative and prescient of UK100, with a motivated, can-do perspective. 

Closing Date: twenty first March 

Interviews: 1st interviews will likely be held just about in week commencing twenty fifth
March

Software Particulars: Please ship a CV (max 2 pages) and a canopy letter that units out
how you’d take ahead the function and what you see as the principle priorities (max 1 web page) to:
[email protected]