Facilities Management Officer

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The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

The Infrastructure Services (CSLI) within the Logistics Services Division (CSL) are responsible for the maintenance of the headquarters premises and for providing services to FAO employees. CSLI also assists FAO Decentralized Offices in facilities maintenance, technical projects, infrastructure activities and technically innovative systems to reduce their carbon footprint. Furthermore, CSLI coordinates the special safety projects funded by the Government of Italy, which involves upgrading the headquarters buildings to the current safety norms. In addition, it drives the implementation of the Corporate Environmental Responsibility Strategy within headquarters and Decentralized Offices.

The post is located in the Corporate Logistics and Operational Support Team of the Infrastructure Services (CSLI) within the Logistics Services Division (CSL) at FAO headquarters, Rome, Italy.

Reporting Lines
The Facilities Management Officer reports to a senior Facilities Management Officer.

Technical Focus
Support the maintenance of headquarters’ projects related to facilities management.

Key Results
Supports programmes/projects for the administration of physical operations and contributes to the safety of the Organization’s staff and premises.

Key Functions
• Support the maintenance of FAO headquarters facilities, including both civil and technical infrastructure, performed by CSLI staff and external contractors.
• Support the planning and implementation of major maintenance works to be performed either by FAO staff and contractors or by the Italian authorities, owners of the FAO headquarters premises.
• Contribute to the design and cost estimate of infrastructural projects to maintain and increase the efficiency of FAO facilities and monitor the execution of works.
• Contribute to the certification of the quality and quantity of all the construction works and materials related to the maintenance or new construction projects under the team responsibility, implementing efficient tracking tools.
• Prepare technical specifications and tender documents for construction works, maintenance activities and other related services planned in the premises.
• Monitor contractors’ performance and progress of the works using modern and complex project management tools.
• Assist the Facilities Management Officer in the preparation of the payment schedule for the construction projects, including high value and complex projects.
• Conduct research and develop innovative proposals to adopt new construction materials and technologies in the FAO projects. Contribute to implementation plans with FAO staff and/or contractors to achieve value engineering and cost savings.
• Support initiatives under the Organization’s work on Corporate Environmental Responsibility to reduce emissions, increase efficiency and integrate sustainability into the Organization’s daily operations.
• Perform other related duties as required.
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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Advanced university degree in civil engineering, architecture or related fields.
• Three years of relevant experience in facilities management, including maintenance contracts.
• Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of one of the other official FAO languages (Arabic, Chinese, French, Russian or Spanish).

Competencies
• Results Focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Extent and relevance of experience in supporting facilities management-related activities, maintenance and construction activities for very large office premises, in particular in Italy.
• Extent and relevance of experience with the international facilities management environment, including knowledge of relevant laws also in the field of Work Safety and Security.
• Knowledge of procurement of outsourced facilities management services.
• Knowledge of the UN system rules, policies and regulations related to procurement of outsourced facilities management is considered an asset.
• Working knowledge (proficient – level C) of Italian is considered a strong asset.
• Work experience in more than one location or area of work, particularly in field positions, is considered an asset.

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FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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• Extension of fixed term appointments is based on certification of performance and availability of funds
• FAO reserves the right not to make an appointment.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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