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Facilities Officer (Fire Strategy Programme)

Cardiff University

18403BR

Campus Companies

Administrative Assist

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Services Officer (Hearth Technique Programme – College Lodging)

IT IS OF THE UTMOST IMPORTANCE THAT YOU READ THE TEXT RELATING TO THE COMPLETION OF A SUPPORTING STATEMENT DETAILED WITHIN THE PERSON SPECIFICATION SECTION.

College residences present lodging to roughly 5,500 college students throughout the college.  We’re dedicated to offering an expert, buyer targeted service to a various vary of individuals.

The profitable candidate shall be enthusiastic, pushed, dependable and succesful working as a part of the Services workforce offering a complete, skilled administrative assist to allow the coordination and supply of the Residences Companies hearth technique deliberate upkeep programme.  

This can be a full time, 35 hours, Monday – Friday, place out there instantly, fastened time period for 15 months.

Wage: £26,444 – £29,605 every year (Grade 4). 

We provide a number one and rewarding employees advantages package deal:

  • 32 days vacation per 12 months plus 8 financial institution holidays, together with Christmas and New Yr Off, professional charge for half time employees
  • We provide two contributory pension schemes, and you may be robotically opted into the related scheme to your job kind
  • Our Cycle 2 Work scheme  allows staff to lease bicycles and related security gear as much as a price of £1,000 by a Wage Sacrifice scheme
  • The Annual Season Ticket Journey Loans scheme permits you to apply for an curiosity free mortgage from the college, who will then buy a yearly journey ticket in your behalf. This quantity shall be repayable over 10 months
  • Decreased charges on sports activities memberships
  • Entry to 90 plus employees reductions and offers
  • Discounted childcare

For extra data go to: 

What we are able to supply – Jobs – Cardiff College

Please notice this function some on campus working and a few dwelling working.

Date Marketed: 21 March 2024

Deadline: 4 April 2024

Please bear in mind that Cardiff College reserves the suitable to shut this emptiness early ought to enough purposes be acquired.

Cardiff College is dedicated to supporting and selling equality and variety and to creating an inclusive working setting. We consider this may be achieved by attracting, creating, and retaining a various vary of employees from many various backgrounds.  We due to this fact welcome candidates from all sections of the neighborhood no matter intercourse, ethnicity, incapacity, sexual orientation, trans identification, relationship standing, faith or perception, caring duties, or age.  In supporting our staff to realize a stability between their work and their private lives, we can even contemplate proposals for versatile working or job share preparations.

Purposes could also be submitted in Welsh, and an utility submitted in Welsh is not going to be handled much less favourably than an utility submitted in English.

Job Description

Predominant Duties

  • To supply detailed recommendation and steerage on the hearth technique deliberate upkeep programme together with proposed upgrading / changing hearth alarm techniques, hearth doorways and constructing compartmentation works.
  • To collaborate with Estates colleagues, mission consultants and contractors to make suggestions for improvement of established processes and procedures.
  • To take care of data for statutory authorized necessities / compliance, replace unit data and audit, as vital.
  • To have an understanding of the budgets for deliberate upkeep and hearth technique deliberate upkeep programmes monitoring and analysing accordingly.
  • To course of orders and invoices appertaining to deliberate upkeep and hearth technique deliberate upkeep programmes finishing up question decision and contract monitoring.
  • To ascertain working relationships with key contacts to assist enhance service ranges, creating acceptable communication hyperlinks with the required skilled companies departments and outdoors our bodies as required.
  • To make sure all processes and procedures to inside and exterior prospects are adhered to, utilizing judgement and creativity to recommend essentially the most acceptable plan of action, contributing to the decision of extra complicated points.
  • To help within the hearth threat evaluation course of; motion and reply to stories and organize related upkeep works.
  • To assist environmental administration and monitoring to facilitate the supply of the hearth technique deliberate upkeep programme.
  • To assemble and analyse knowledge to tell choices, establishing primary traits and patterns in knowledge and creating stories as acceptable.
  • To instruct and information colleagues inside Residences Companies and Estates as required.
  • To organise, attend and minute conferences as required.
  • To undertake a wide range of administrative duties to assist the workforce and division.
  • To make sure compliance with authorized and regulatory necessities in respect of equality and variety, knowledge safety, copyright and licensing, safety, monetary and different College insurance policies, procedures, and codes as acceptable.
  • To abide by college insurance policies on Well being and Security.
  • Chances are you’ll be requested to carry out different duties sometimes which aren’t included above, however which shall be in keeping with the function.

    • Particular person Specification

    The Particular person Specification is cut up into 2 sections: important and fascinating.  Please exhibit clearly the way you meet the entire important standards.  The place doable it is best to give examples of how, when and the place you’ve got used your expertise, data, particular abilities and skills to match these required for this specific job function.

    Please be certain that you talk this absolutely by creating a brand new doc containing your supporting assertion, seek advice from pattern structure beneath, listing ALL OF THE CRITERIA and commenting towards each as to the way you meet them.

    This can must be accomplished earlier than you start making your utility on line as you may be required to add it.  When importing the supporting assertion, the doc title must learn “supporting assertion and also needs to element the put up reference quantity ending in BR” (related to the job you might be making use of for).

    ESSENTIAL CRITERIA 

  • NVQ 3/A-Ranges or equal work-related expertise.
  • Expertise of working in an administrative, mission administration and / or amenities administration setting.
  • Means to arrange customary workplace techniques and procedures and make enhancements as acceptable.
  • Means to speak specialist and complicated data successfully and professionally to a spread of shoppers with various ranges of understanding.
  • Means to advise and affect key stakeholders.
  • Proof of skill to discover prospects’ wants and adapt the service accordingly to make sure a top quality service is delivered.
  • Proof of skill to resolve issues utilizing initiative and creativity; establish and suggest sensible options and to resolve issues the place there are a selection of potential choices out there.
  • Proof of skill to analyse processes and procedures and advise on enhancements.
  • Proof of skill to work unsupervised to deadlines, planning and setting priorities for personal work.

    • DESIRABLE CRITERIA

  • Diploma or equal work-related expertise.
  • Data of working hearth security laws, protocols and procedures.
  • A capability to interpret technical drawings and plans.
  • Expertise of working throughout the lodging sector.
  • A legitimate, full, group B driving license.
  • Means to talk Welsh or willingness to study.

    • The fascinating part comprises an inventory of abilities, {qualifications} and expertise that it could be helpful for the jobholder to have.

    All shortlisting choices shall be based mostly initially on important standards, with fascinating getting used to additional choose or deselect candidates as acceptable.  We interview these candidates who’re the closest match to the recognized standards.

    An instance of methods to set out your doc containing Important and Fascinating standards is detailed beneath:

    ESSENTIAL

    1. NVQ 3/A-Ranges or equal work-related expertise.
    Present proof

    2. Expertise of working in an administrative, mission administration and / or amenities administration setting.
    Present proof

    And proceed this by itemizing all Important and Fascinating standards and offering proof beneath every heading.

    Further Data

    CAMPUS SERVICES INFORMATION

    Campus Companies supplies a spread {of professional} assist companies to college students, employees and guests at Cardiff College.
    Residences manages lodging locations for about 5,500 college students, each catered and self-catered.

    By way of catering, there are cafés and eating places conveniently positioned throughout college campuses, along with a delivered hospitality service.
    Cardiff College Sport exists to offer college students and employees with a balanced, prime quality and built-in sport service which meets the wants of a broad vary of customers.

    The Nursery presents amenities for kids aged between 10 weeks and 5 years and is split into sections acceptable to the ages and improvement of the youngsters.
    Each residential and catering amenities are utilised for conferences and features throughout the College’s trip intervals.  A objective constructed and designed convention centre and convention facility can be out there all year long.
    The Campus Companies operation is supported by its personal central administration features overlaying the allocation of residences, human useful resource and high quality, buying, amenities, finance, and normal administration.

    Job Class

    Admin / Clerical

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