Finance and Admin assistant

Job Purpose:

The role of the Finance and Admin assistant is to maintain the day-to-day finances and Admin of Dawlaty; This will require maintaining the books and records for all cash and bank transactions.

In addition, cash and bank management. The Finance and Admin assistant will also be responsible for reviewing and archiving all supporting documentation provided for the financial transaction and recording the transactions in the cash and bank books.

This position holder will be coordinating with the admin & HR officer in the purpose of archiving HR and admin documents in their respective folders.

Key Duties and Responsibilities:

Finance Duties:

1. Processing Payments: Ensure timely and accurate processing of invoices, expense reports, and reimbursements.
2. Responsible for documents archiving for the financial transactions as per Dawlaty policies and procedures.
3. Archive and update HR & admin documents as per Dawlaty policies and procedures. Considering compliance with donor and internal rules
4. Bookkeeping and keeping the daily financial transactions records updated.
5. Monthly cash and bank reconciliations.
6. Provide support when needed in financial report preparation, responsible for financial reports archiving in their respective folders.
7. Providing support to the Finance and Admin to perform projects’ expenditures verification and external audits and collect the related documents.
8. Any translation for financial documents to English or vice versa
9. Assist in communicating with partners and grantees and ensure all their reports and documentation are complete at every stage.

Administrative Duties:

1. Document Management: Organize and file important documents,
2. Procurement Support: Assist with ordering office supplies and managing vendor relations.
3. HR Support: Assist with maintaining employee records, contracts, and attendance.
4. Travel Arrangements: Organize travel bookings, itineraries, and accommodations for staff and beneficiaries as needed.
5. Asset Management: Maintain records of office equipment and ensure their proper use.
6. Logistics Support: Coordinate with Admin teams for supply delivery and other operational tasks.
7. Purchases tracking payments tracking sheets and other trackers for finance and Admin department; must be updated on time.
8. Staff Support: Provide general administrative support to other departments as required.

Other Duties:

1. Comply with Dawlaty’s policies and procedures
2. Participate in regular meetings and write the meeting minutes.
3. Any other tasks might be assigned.

Qualifications (Requirements):

1. University degree (bachelor’s or equivalent) in accounting, business administration, or finance.
2. At least 1 year of professional experience in line with the job requirements.
3. Excellent command of spoken and written Arabic, and English
4. Computer literate with good MS Office skills particularly Excel
5. Familiar with working with financial systems.
6. Ability to work with strict deadlines and under pressure alone and as part of a team.
7. Attention to details.
8. Strong interpersonal and communication skills.

Desirable:

1. I/NGO & donor relations/awards experience is highly desirable.

2. Experience with an international organization will be an advantage.

Skills and Competencies:

• Friendly and affable
• High integrity and demonstrated ability to follow standards and policies.
• Meticulous with attention to detail
• Commitment to ensuring the protection of DAWLATY’s beneficiaries.
• Strong sense of security management and willingness to follow security guidelines and regulations.
• A desire to learn and work in a challenging environment.
• Willingness to learn.
• A strong sense of integrity, and responsibility.
• Commitment to humanitarian principles and values. Dawlaty

DISCLAIMER

Dawlaty is an equal-opportunity employer. We highly respect and value diversity and ensure that all qualified applicants receive consideration based on required experience and capabilities regardless of their race, color, gender, sexual orientation, age, ethnicity, religion, disability, or marital status. All Dawlaty contractors are prohibited from engaging in any form of discrimination, harassment, exploitation, or abuse (physical, sexual, emotional, or verbal) or in any other way to breach the rights of others to thrive in a safe and supportive environment. We consider Humanitarian Principles an integral part of our work. We are fully committed to promoting the recognition of human rights, especially safeguarding children, women, and adults at risk. We are accountable to those in the communities we serve and as such. As our responsibility to ensure that, as an organization, we do not contribute in any way to harming or exposing those communities to further risk. Dawlaty applies zero tolerance to any act of exploitation, abuse, harassment, and discrimination in every aspect of its work. Therefore, as part of our Contracting process, a range of pre-Contracting checks/screenings will be conducted in conformity with Dawlaty’s Safeguarding Policies.