Finance and Administration Coordinator

This position has a country focus and multi-organization focus (Consortium Members) and ensure compliance with CCY harmonized approaches, DRC procedure and guidelines as well the donor regulations within Yemen. The role contributes to the development of the strategic objectives of the CCY, the collaboration with its members that shall be translated into guidance and plans for day-to-day tasks. The role provides support and technical guidance for the consortium programme while overseeing the financial implementation.

Provide overall advice, coordination, and technical support to the financial process as well the members finance teams.

Ensure compliance with the finance DRC specific guidelines and donor regulations.

Nurture and promote a culture of compliance and risk management in collaboration with the consortium members.                                                        

Duties and Responsibilities:

Financial Management:

• In close cooperation with Consortium Members reinforce existing procedures and systems for financial management and control in compliance with guidelines of DRC, Consortium internal guidelines and donor requirements.
• Contribute to the development of proposals with regards to budgeting in cooperation with Consortium Members and grants management team.
• Ensure that all appropriate donor formats are available in-country and staff have a clear understanding of donor requirements/expectations.
• Prepare and coordinate all necessary follow-up internally and externally for relevant Consortium Members staff.
• Maintain continuity of work operations by documenting and communicating needed actions to management (Consortium Management Unit and Steering Committee)
• Support and lead timely delivery of quality financial reports to donors and internal reports to Consortium Management Unit and Steering Committee.
• Provide monthly financial briefings to the Chief of Party and Steering Committee
• Liaise with relevant personnel on key financial issues for the consortium programme, including co-funding, financial reporting, key variances, and any remedial action
• Ensure thorough and effective budgetary control for the consortium programme.
• Maintain bookkeeping of sub-grantees’ instalments, settlements and reports in DRC ERP system (DRC Dynamics)

Risk and Compliance:

• Develop and maintain up-to-date and in-depth knowledge of donor and government policies, and support implementing DRC Led Consortia teams to ensure full compliance.
• Maintain effective communications with Consortium Members regarding donor-related issues.
• Monitor the compliance aspect of implementation by conduction spot checks and verification visits.
• Contribute to the preparation of audits and lead the preparation for local audits
• Provides expert advice and support to set strategy and assure operational quality and compliance
• Support and evaluate areas of compliance risk while feeding into risk registers, and recommend corrective actions
• Work closely with Consortium Members senior personnel to ensure monitoring the performance of risk mitigation, improvement plans and corrective actions.
• Partnership and Sub-Granting
• Review and provide support in the negotiation of project agreements, including subgrant-agreements, teaming agreements and memoranda of understanding.
• Support kick-off meetings, mid-term reviews, and closure meetings to ensure that information is shared effectively with relevant staff, including Consortium members.
• Ensure all required documentation for financial audits in cooperation with Consortium Members’ focal points
• Ensure timely reporting and disbursement of funds for sub-grantees.

To be successful in this role you must have:

• Experience and technical competencies: (include years of experience)
• Minimum 3-5 years of international practical experience in financial management
• Proven experience in managing large budgets
• Proven experience managing risks and compliance issues.
• Competence in providing technical guidance and training
• Proven experience in working with national partners, local/government authorities
• Working experience with relevant donors’ guidelines such as EU-funding (ECHO), US-funding (USAID, BHA) and UN-funding
• Experience with using ERP systems and ability to understand their architecture. Knowledge of Microsoft Dynamics 365 is a big advantage

In this position, you are expected to demonstrate DRC’ five core competencies: 

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.
• Moreover, we also expect the following:
• Education: (include certificates, licenses etc.)
• University degree or equivalent within a relevant area (finance, business management, accounting, project management)

Languages:

• Proficiency in spoken and written English is essential
• Arabic is an asset

Source: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=171677&DepartmentId=19111&MediaId=5