International Union for Conservation of Nature
Job Description
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Description
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RESPONSIBILITIES:
Financial Duties and Responsibilities:
- Prepare the finance reports, bookkeeping and ledger posting.
- supporting the process of entering all financial transactions in relevant forms ensuring they are in order; manage records, file invoices, receipts, delivery orders and contracts.
- Review paperwork on procurement proposals including preparing request forms, collecting quotation and preparing purchase orders.
- the annual internal audit of project, monitoring the transaction of the requisition.
- Collect, check, register and keep track of all order forms, incoming and outgoing invoices, travel claims, according to IUCN internal procedures.
- Manage accounting according to donor’s requirement and comply with the IUCN accounting and financial policies and procedures.
- Keep updated records of all financial transactions in the finance software.
- Analyze the periodical fund and report to project manager.
- Prepare and submission of monthly reports and necessary periodical project document to IUCN Moz Office.
- Assist to prepare monthly/quarterly requisition.
- Call financial monthly review meeting and present reports.
- Prepare and submit a report and supporting documents to IUCN Moz Office according to donor’s guidelines and requirements.
- Complete daily financial transaction under the supervision of a supervisor.
- Coordinate with the IUCN MOZ Finance and Admin Unit regarding policy matters and reporting.
- Keep track of the leaves of the project staff.
Administrative duties and Responsibilities:
- Provide administrative support to Projects Office.
- Engage in local procurement process as per procurement guideline.
- Manage water, electricity supply and telephone/internet lines.
- Maintain office premises to provide a good working environment.
- Implement administrative policies and procedures.
- Manage administrative functions and establish internal administrative systems and controls.
- Maintain updated documentation, filing, folders and administrative data management in both hard copy and soft copy version.
- Facilitate induction and orientation of newly recruited staff by coordinating with the projects Manager.
- Coordinate administrative activities and maintain monthly and yearly timetable.
- Comply with safety of office supplies, materials, equipment, and physical facilities.
- Maintain office equipment, buildings, materials, and properties.
- Keep records of the office supplies, materials, and equipment.
- Keep track of proper use, maintenance and repair of physical assets and office including vehicles, equipment, furniture, and office building as necessary.
- Keep track/record of the training and workshops for staff.
- Manage inventory and physically verify as per need.
- Prepare the inventory report of furniture, goods and Knowledge Hub of the projects chronologically and submit it to the IUCN MOZ Finance and Admin Unit.
Other responsibilities:
- Perform other duties as may be assigned from time to time.
REQUIREMENTS
POSITION REQUIREMENTS
Qualification and Experience;
- Bachelor’s degree or similar further education in accounting or finance and administration.
- At least 5 years of professional experience in administering project accounts.
- Hands on experience or familiarity with the finance software.
- Good computer skills including spread sheets and database.
- Good organizational skills.
- Value the importance of timeliness and accuracy.
- Experience in finance and administration on international and/or national projects’ budget management (implementation and monitoring) is an advantage.
Language requirement;
- Excellent verbal and communication skills in English and Portuguese is essential.
Source: https://hrms.iucn.org/iresy/index.cfm?event=vac.show&vacId=10868&lang=en
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