Finance and Administrative Assistant

International Labour Organization





The Worldwide Labour Group (ILO) has embarked a brand new mission referred to as ‘Strengthening Social Compliance in Indonesia’s Palm Oil Sector.’ The intention of this mission is to boost the implementation of social compliance methods that help acceptable work situations and eradicate compelled labor within the palm oil provide chains of Indonesia.

Staff in Indonesia’s palm oil sector endure a variety of first rate work deficits that embody: restricted entry to elementary rights at work, specifically the correct to prepare and discount collectively, the correct to a secure and wholesome working surroundings, and to be free from discrimination at work; low wages; extreme working hours; violence and harassment, together with sexual harassment; and insufficient social and labour safety. The prevalence of informality and unstable and short-term employment relationships that characterize the sector, together with different components equivalent to distant and remoted work and residing environments, low literacy ranges and lack of information and understanding about rights amongst staff, enhance the chance of exploitation and compelled labour. Moreover, in rural areas, the place plantations are situated, regulation enforcement, labour inspection and compliance are typically weak. Legal guidelines themselves might at occasions be insufficient in addressing among the distinctive sectoral points. The proliferation of certification applications, coupled with a scarcity of readability relating to their ideas and standards, in addition to a restricted understanding of relevant legal guidelines and rules, can exacerbate the compliance burdens positioned on enterprises. Voluntary certification schemes that depend on third-party audits additionally danger turning into mere checklists, moderately than catalysts for lasting organizational change in enterprises to make sure entry to staff’ rights. Absence of the voice of the rights holders and of sturdy grievance redressal mechanisms might take away from the efficacy of audit-based certification schemes.

To advertise acceptable situations of labor and deal with compelled labour dangers within the Indonesian palm oil provide chain, the Challenge envisages technical interventions to help efficient worker-driven social compliance methods. The mission goal shall be achieved via 4 outcomes: Consequence 1: Improved information and actionable assets that may successfully help the institution of worker-driven social compliance methods that promote staff’ entry to labour rights, specifically elementary ideas and rights at work; Consequence 2. Strengthened capability of palm oil enterprises to ascertain or enhance a social compliance system to establish, stop, mitigate, and account for labour violations and deal with indicators and incidents of compelled labour and human trafficking; Consequence 3: Strengthened capability of labour unions and staff within the sectors/sub-sectors of the palm oil provide chain to drive social compliance and advocate for and entry their rights; Consequence 4: Social dialogues at nationwide and regional ranges specializing in worker-driven social compliance within the palm oil provide chain held.

The Finance and Administrative Assistant place will help mission implementation via dealing with each day admin and finance-related duties. The place is predicated in Jakarta, Indonesia, underneath the duty of the ILO Workplace for Indonesia and Timor Leste (CO-Jakarta).

Reporting Line

The Finance and Administrative Assistant will work underneath the direct supervision of the Nationwide Challenge Coordinator of the mission (NPC), based mostly in Jakarta. She/he may even coordinate with and obtain steerage from the Nationwide M&E Challenge Officer of the mission and different colleagues within the ILO Jakarta Workplace who help the mission.

Description of Duties

  • Keep mission monetary data and monitoring methods to document and reconcile expenditures, balances, funds, statements and different information for each day transactions and studies.
  • Course of contracts for monetary clearance and cost. Make sure the correctness and appropriateness of forms of contracts used with every exercise, and guarantee all mandatory supporting paperwork are hooked up.
  • Put together correspondence, and administrative paperwork on personal initiative to confirm information, deal with and reply queries together with follow-up as mandatory with mission and ILO workers, consultants and counterparts. Draw the eye of the Nationwide Challenge Coordinator and, the place mandatory, to issues requiring quick consideration.
  • Evaluate and request further data on the monetary studies of mission implementing companions, guaranteeing compliance with ILO guidelines, earlier than submitting to the Finance Unit.
  • Classify and assign funds codes, confirm and course of claims for cost, and verify cost vouchers, costs and claims invoices.
  • Present administrative and monetary backstopping and steerage for mission workers and consultants, with respect to missions and funds, entitlements, journey claims, and different necessities regarding accounts and finance.
  • Take part in establishing and implementing the mission communication technique.
  • Set up conferences, mission actions/occasions, seminars and or workshop (on-line and off-line) and put together and guarantee correct assertion of expenditures of the occasions.
  • Put together recurring studies as scheduled and particular studies as required for donor reporting, for funds preparation, audits or different causes.
  • Calculate and compile price estimates and take part in funds evaluation and projections as required by the NPC and Nationwide Programme Officer.
  • Keep all different mission administrative recordsdata and official data, listing of contacts and companions, together with compilation of paperwork and completely different studies produced by the Challenge.
  • Seek the advice of with Finance Unit and mission group in Jakarta Workplace on guidelines, rules and procedures, and inform mission workers, companions, consultants, interns of latest or revised procedures and practices.
  • Carry out different duties as assigned by the supervisor.

Required {qualifications}


  • Completion of secondary college schooling, supplemented by formal coaching in accounting and/or finance and admin-related fields. 


  • 5 years of progressively accountable monetary and administrative work, of which at the very least two years in mission help actions. Earlier expertise in working for an UN company can be a bonus.


  • Wonderful information of the working language of the obligation station and information of English.






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