Finance and Administrative Assistant

Job Description:

At Sightsavers, we start with sight, but we don’t stop there. We work closely with communities and local volunteers to help us carry out our work. We also partner with regional, national and international organisations, governments and non-governmental organisations in over 30 countries in Africa and South Asia, working to eliminate avoidable blindness and promote the rights of women, girls and people with disabilities, and help to improve local health services so they are sustainable. We have more than 70 years of experience, and we’re proud to be a leader in our field.

Title: Finance and Admin Assistant

Location: Monrovia, Liberia

Contract: 24-month fixed term contract

Salary: Local Terms and Conditions apply

The role of the Finance & Admin Assistant will be pivotal in providing both financial and administrative aid, alongside office services, to ensure the Country Office operates smoothly

• Administration: Accountable for the routine management of the office, ensuring all operations run smoothly.
• Office Premises: Supervising the office environment and maintaining all office equipment to guarantee they are in a excellent working condition.
• Facility Maintenance: Responsible for organising cleaning and gardening services to maintain the office premises effectively.
• Contract Management: Checking all agreements with the landlord, security firm, IT consultant, cleaning service, and other pertinent suppliers, ensuring robust supervision of security personnel.
• Invoice Processing: Receiving all incoming invoices, both electronically and via mail, collaborating with the Finance & Support Services Officer to authenticate invoices and allocate costs accurately.
• Medical Insurance Coordination: Manage medical insurance coverage for staff and address any related concerns.
• Global Procurement Liaison: Communicate with the global procurement team regarding requests for equipment or materials needed by the programme team.
• Fixed Asset Register Management: Keeping the fixed asset register up to date in a promptly manner.
• Tax Clearance Renewal Support: Support in the renewal process of the office’s tax clearance.

This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.

Knowledge (Education and Related Experience):

• Demonstrable experience in office administration and financial management.
• Strong ability to oversee office premises and general maintenance of office equipment.
• Experience in managing contracts with landlords, security, IT consultants, and cleaning companies.
• Competency in handling invoices, verifying them, and ensuring proper cost allocation.

Skills (Special Training or Competence):

• Planning & Organising: Demonstrated ability to prioritize activities and develop simple but realistic plans to achieve objectives.
• Multitasking: Proficient in handling different tasks simultaneously.
• IT Skills: Knowledge of using MS Word, Email Outlook, Excel, and PowerPoint.
• Written and Spoken Communication: A tendency to express information and ideas clearly, appropriately, concisely, and accurately.

To apply for this exciting opportunity, please complete an application via our recruitment portal.

As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people with a disability are particularly encouraged to apply.

Sightsavers is an employer that does not tolerate any form of harassment and has zero tolerance for sexual exploitation and abuse. All potential candidates will be subjected to rigorous background checks and controls.