Title: Finance and Administrative Officer
Supervisor: Senior Technical Advisor (STA)/CICan Consultant
Location: SASTEP Subject Workplace, Pretoria
Begin Date: June 2024
Background
South Africa Expertise Coaching Enhancement Program (SASTEP) is a 4-year program funded by International Affairs Canada and carried out by Schools and Institutes Canada (CICan) in collaboration with the Vocational Schooling division of the Division for Increased Schooling and Coaching (DHET) in South Africa’s Ministry of Increased Schooling, Science and Innovation. This system will result in elevated financial alternatives for female and male graduates of TVET schools within the Japanese Cape and Limpopo, South Africa. SASTEP will work with all fifteen public TVET Schools in Japanese Cape and Limpopo to strengthen the supply and inclusiveness of TVET coaching and to develop the scholar assist providers that promote profession readiness for all learners, together with ladies and other people with disabilities. Canadian schools and institutes will accomplice with the South African schools to reinforce 4 key areas of TVET programming central to making sure graduate success.
Job Abstract
Normal Expectations
The Finance and Administrative Officer shall be accountable for offering efficient and environment friendly monetary and administrative assist to the SASTEP mission workplace in South Africa. Duties will embody however not be restricted to monetary and administrative assist to the workplace, together with monetary transactions, assessment of supporting documentation, coordinating provider funds, supporting SASTEP workforce journey, and offering different assist monetary and administrative providers as wanted.
The Finance and Administrative Officer will work underneath the route of the STA to assist the day-to-day want of the SASTEP workplace. The Finance and Administrative Officer can be anticipated to work carefully with all members of the SASTEP workforce in South Africa and Canada.
The place is anticipated to contain some journey inside South Africa.
Obligations
- Present administrative and finance assist to the STA on a day-to-day foundation.
- Help the STA in managing the day-to-day wants of the mission workplace.
- Set up and keep needed operational insurance policies together with however not restricted to HR, procurement, finance, security and safety, and so on.
- Set up and keep administrative and monetary techniques and information, each digital and laborious information.
- Help the STA with making ready money advance projections, budgeting and money withdrawals, money administration, end-of-month money rely, money safekeeping; disbursement and accounting for receipts for journey and per diems launched to workshop/occasion contributors, cost of suppliers, and for different area actions and operations.
- Put together the month-to-month Synoptic Journal experiences for the assessment and approval of the STA and Ottawa-based Senior Program Officer.
- Assist the SASTEP workforce with the executive, logistics and monetary wants for conferences and workshops, together with, however not restricted to, per diem, lodging and venue reserving and funds, agendas, minutes, and experiences.
- Coordinate area visits and journey for program workforce and companions.
- Assist workplace procurement in accordance with insurance policies and procedures and keep correct stock of workplace tools, furnishings, and provides.
- Act as the purpose of contact for workplace guests and telephone and e mail inquiries.
- Help with formatting and distribution of experiences and different mission paperwork.
- Reply to requests from the SASTEP workers in Ottawa.
- Reply to enquiries from program companions and exterior companies.
- Carry out different associated duties as assigned.
Reporting
The Finance and Administrative Officer will report back to and be supervised by the Senior Technical Advisor or designate within the SASTEP Subject Workplace, in shut collaboration with the Ottawa-based Director, Worldwide Partnerships. The Finance and Administrative Officer is anticipated to work with a excessive diploma of independence and autonomy.
{Qualifications} and Competencies
- Fluency in English.
- South Africa citizen or legally permitted to work in South Africa. Be aware: CICan is not going to present a piece allow or sponsor people.
- Acknowledged diploma or diploma in a associated area (administration, enterprise, finance or accounting).
- A minimal of 5 years’ expertise in an analogous function with a global group in monetary and accounting processes, together with, however not restricted to, expertise making ready monetary claims and experiences for applications, budgets and reconciliations.
- A minimal of 5 years’ expertise offering administrative in an workplace setting on worldwide growth initiatives with a global group.
- Demonstrated expertise within the creation and upkeep of operational insurance policies.
- Expertise reserving and coordinating journey for program groups.
- Demonstrated potential utilizing Microsoft Workplace Suite, particularly Excel the place superior data is anticipated.
- Expertise organizing massive conferences and occasions with worldwide and authorities companions.
- Means to prioritize and set up work successfully and effectively underneath strain and tight deadlines.
- A diligent work ethic {and professional} behaviour.
- Superior written English language expertise.
- Wonderful organizational, communication, and interpersonal expertise.
- Means to work each independently and collaboratively in a workforce.
Tips on how to apply
candidates ought to submit a canopy letter and CV with three references as one PDF file not exceeding 8 pages to e mail deal with data@za.cican.org with the title on the topic line, Finance and Administrative Officer. The deadline for receiving functions is March 28, 2024 at 5 p.m.
Cellphone calls or in-person visits is not going to be accepted. We thank all candidates for his or her curiosity, nonetheless solely these chosen for an interview shall be contacted. Chosen candidates have to be accessible for an interview within the week of April 15, 2024.