Org. Setting and Reporting

This place is situated within the Price range and Finance Part throughout the United Nations Help Workplace in Somalia (UNSOS), based mostly in Nairobi. The Finance and Price range Officer stories to the Unit Chief, Price range and Finance Part.

Duties

Price range: Put together value estimates and price range proposals, by way of mission’s resourcing necessities resembling employees and non-staff necessities, together with programmatic facets. Analyze and revise knowledge with justification for useful resource necessities for price range submissions in coordination with related Sections/Places of work on associated points throughout preparation of the price range proposals in addition to Outcome Based mostly Budgeting inputs. Screens price range implementation/expenditures and assists with the reallocation and re-deployment of funds as crucial. Administer and monitor extra-budgetary sources, together with assessment of agreements and value plans, guaranteeing compliance with rules and guidelines and established insurance policies and procedures. Present help to programme/fund heart managers (Substantive and Help Part) with respect to the elaboration of useful resource necessities for price range submission. Verifies accuracy of enter knowledge, guaranteeing consistency of knowledge in earlier allotments to new allotments issued; course of fund distributions obtained from HQ and enter allotment recommendation in ECC. Put together price range efficiency submissions and finalization of price range efficiency stories, analyzing variances between accepted budgets and precise expenditures, compile responses to the questions from FOFD, ACABQ, and fifth Committee. Evaluations pre-commitments for items and companies to make sure (a) appropriate dedication merchandise have been charged, and (b) availability of funds. Guarantee environment friendly and efficient use of budgetary sources by means of sturdy monitoring of price range utilization to the accepted price range and well timed provision of data to Mission administration for choice making. Present help and steerage to fund centre/programme managers on price range implementation and corrective actions the place crucial. Co-ordinates with different finance and price range employees on associated points throughout preparation of price range stories. Accounting: Performs month-to-month and yearly closing of accounts procedures in Enterprise Useful resource Programme (Umoja). Analyzes advanced/uncommon accounting transactions and all open objects within the accounting system ERP (Umoja) for corrective actions. Evaluations and reconciles varied clearing accounts and investigates inaccurate/invalid entries to take applicable corrective accounting motion. Processes incoming/outgoing interoffice vouchers (IOVs), interoffice billings (IOBs) and intermission billings (IMBs) from/to HQs, companies, funds, applications and different discipline missions. Ensures compliance with Worldwide Public Sector Accounting Requirements (IPSAS) in all monetary transactions. Evaluations present price range interval commitments to make sure their validity to hold them ahead and observe up on cancelation of excellent commitments weren’t legitimate. Put together financial institution reconciliation for the Mission home financial institution. Undertakes analysis and gives help to larger stage with respect to IPSAS, accounts and coverage evaluation. Account Payable and Receivable: Evaluate and verifies that related supporting paperwork have been supplied, confirming that items and companies have been obtained in accordance with the contract, settlement, buy order or different type of enterprise by which they had been ordered and that they’ve been licensed by a duly designated certifying officer earlier than vouchers are processed and/or submitted for approval. Evaluations related banking particulars together with amendments of banking particulars within the Enterprise Accomplice (BP) for wire switch funds, to make sure that funds are made solely to these to whom the group legitimately owes funds for items and companies obtained. Put together year-end report for the United Nations Joint Employees Pension Fund (UNJSPF) on all pension contributions made by nationwide employees. Act as an Approving Officer below Monetary Rule 105.4 in adherence with the UN Laws and Guidelines. Recommendation and be certain that solely legitimate year-end price range commitments confirming with established standards are legitimate for carrying ahead. Supplies steerage, coaching and help to colleagues together with briefings to the navy employees. Course of fee for the each day/go away allowance and different entitlements for the navy employees. Put together employees member’s entitlements together with each day subsistence allowance, journey claims, vendor invoices, companies, and so on., to make sure conformity and adherence to relevant United Nations insurance policies e.g., relevant employees guidelines, monetary rules and guidelines, ST/AI issuances or practices, Worldwide Public Sector Accounting Requirements (IPSAS) coverage framework and so on. Treasury: Supervise the disbursement of funds and monitor home checking account balances and transactions. Identifies and annotates checking account actions and displays financial institution balances of the mission’s accounts. Handle money circulation necessities of the Mission, confirm imprest documentation and put together imprest assertion. Be certain money in vault is replenished well timed to keep away from scarcity of money. Normal Duties: Retains updated on paperwork/stories/pointers which have a bearing on issues associated to programme and/or peacekeeping budgets, accounts and money administration, ensures compliance with intergovernmental suggestions and selections in addition to with United Nations insurance policies and procedures. Drafts or prepares correspondence to reply to enquiries in respect to monetary and price range issues. Performs different associated duties, as assigned.

Competencies

Professionalism: Information of, and skill to use monetary guidelines, rules and procedures within the UN surroundings. Potential to keep up correct data, assessment and interpret all kinds of knowledge. Potential to demonstrates skilled competence and mastery of subject material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled relatively than private issues; reveals persistence when confronted with tough issues or challenges; stays calm in disturbing conditions. Takes duty for incorporating gender views and guaranteeing the equal participation of men and women in all areas of labor. Planning and Organizing: Develops clear targets which are in step with agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates applicable period of time and sources for finishing work; foresees dangers and permits for contingencies when planning; displays and adjusts plans and actions as crucial; makes use of time effectively. Accountability: Takes possession of all tasks and honors commitments; delivers outputs for which one has duty inside prescribed time, value and high quality requirements; operates in compliance with organizational rules and guidelines; helps subordinates, gives oversight and takes duty for delegated assignments; takes private duty for his/her personal shortcomings and people of the work unit, the place relevant.

Schooling

Excessive Faculty Diploma or equal is required.

Job – Particular Qualification

A technical or vocational certificates in accounting, finance, price range or associated fields is required.

Work Expertise

Not less than (10) years of progressively accountable expertise in accounting, budgeting and monetary administration or associated discipline is required. The minimal years of related expertise is diminished to five years of expertise for candidates who possess a first-level college diploma or larger. Expertise with Enterprise Useful resource Programme (ERP) system particularly System Purposes and Merchandise (SAP) is fascinating. Expertise in UN inner functions, IPSAS accounting system, UMOJA, are fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the publish marketed, fluency in oral and written English is required.

Evaluation

Beforehand rostered candidates are usually not topic to any additional evaluation and as such, is not going to be invited for such an evaluation.

Particular Discover

This “Recruit from Roster” job opening is just open to roster candidates who’re already positioned on pre-approved rosters, following a assessment by a United Nations Central Evaluate Physique. Solely roster candidates who had been positioned on rosters with comparable capabilities on the similar stage are thought-about to be eligible candidates. Eligible candidates obtain an e mail inviting them to use. Rostered candidates are inspired to use provided that they’re and out there to take up the place on the obligation station/s specified within the Job Opening. Making use of to this job opening carries an expectation to simply accept the provide, if chosen. The United Nations Secretariat is dedicated to attaining 50/50 gender stability and geographical variety in its employees. Feminine candidates are strongly inspired to use for this place

United Nations Issues

Based on article 101, paragraph 3, of the Constitution of the United Nations, the paramount consideration within the employment of the employees is the need of securing the best requirements of effectivity, competence, and integrity. Candidates is not going to be thought-about for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to imagine that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by pressure or below unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may fairly be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work surroundings, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor visitors offences will not be thought-about for employment. Due regard will probably be paid to the significance of recruiting the employees on as huge a geographical foundation as attainable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and below circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking surroundings. Affordable lodging could also be supplied to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, employees members are topic to the authority of the Secretary-Normal, who could assign them to any of the actions or places of work of the United Nations in accordance with employees regulation 1.2 (c). Additional, employees members within the Skilled and better class as much as and together with the D-2 stage and the Discipline Service class are usually required to maneuver periodically to discharge capabilities in numerous obligation stations below circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Candidates are urged to fastidiously observe all directions out there within the on-line recruitment platform, inspira, and to seek advice from the Applicant Information by clicking on “Manuals” within the “Assist” tile of the inspira account-holder homepage. The analysis of candidates will probably be carried out on the idea of the knowledge submitted within the software based on the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Constitution of the United Nations, resolutions of the Normal Meeting, the Employees Laws and Guidelines, administrative issuances and pointers. Candidates should present full and correct info pertaining to their private profile and {qualifications} based on the directions supplied in inspira to be thought-about for the present job opening. No modification, addition, deletion, revision or modification shall be made to functions which have been submitted. Candidates below critical consideration for choice will probably be topic to reference checks to confirm the knowledge supplied within the software. Job openings marketed on the Careers Portal will probably be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Payment

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.