Finance Asistant (INT10411)

In March 2022, Oxfam launched its response to the influx of refugees and other people forced to flee from Ukraine in Romania, Moldova and Poland. A Programme Management Unit (PMU) has been established to provide leadership, oversee, support and provide technical assistance to the response in the affected countries.

The PMU will be led by an Operational Lead and includes dedicated advocacy and influencing capacity; business support functions, and a programme quality team with technical support on gender in emergencies, protection, cash and voucher programming, monitoring, evaluation, accountability and learning (MEAL), and safeguarding.

DIMENSIONS OF THE ROLE

Under the supervision of MEAL Coordinator, the Monitoring, Evaluation, Learning, and accountability (MEAL) Officer will support monitoring and evaluation activities across Oxfam’s intervention. This includes process and tools development, data collection and analysis, reporting. S/he will work on the following areas: qualitative and quantitative data collection, assessment scheduling and coordination, data analysis and use, and quality monitoring.

The MEAL Officer will contribute to supporting Oxfam’s partners to apply the standard monitoring approaches in line with Oxfam’s strategy and framework. In addition to review the partners’ tools and database to ensure their accuracy which should meet the standard indicators.

TEAM PURPOSE: To ensure effective financial management and reporting within Ukraine programme

ROLE PURPOSE:  To be responsible and accountable for day-to-day work assigned by the line manager.

JOB PURPOSE: Key Responsibilities and Accountabilities the Finance Assistant is required to provide support to Ukraine country team and in relation to the organizational objectives and to work with others.

KEY RESPONSIBILITIES

• Assist Finance Officer in process all the payments assuring it includes all supporting docs: invoices, receipts, proof of payment, procurement reports, contracts, etc. This will require seeking appropriate authorization and submitting the documents approval and ensuring that all supporting documents are appropriately filed.
• Assist Finance Officer in timely disbursements (Cash and Bank), prepare and submit a monthly Bank & Cash reconciliation.
• Ensure that all payments requested are in line with agreed budgets.
• Support Finance Manager, preparing financial reports as needed for internal use, donors, audit, state agencies, etc..
• Assist Finance team with the annual external & internal audit process.
• Assist Finance team in keeping all supporting documents available for review when required.
• Assist finance team in checking of partners’ financial reports and supporting documentation to ensure it is in line with Oxfam & donor reporting guidelines; ensuring partners are able to submit regular and accurate financial report using agreed templates on time and provide written feedback on the financial reports to the partners within a reasonable timeline.
• Maintaining partner file both hard and soft copy as an archive including all partner information and documentation according to standard filling system.
• Update the Partnership register on a regular basis.
• Undertake regular field visits to other sub-offices and desk review to ensure financial compliance with Oxfam.

Any other responsibility or task that may be assigned by line manager

ESSENTIAL

• Good team player and builder
• Proactive in anticipating problems and promoting the function
• Good knowledge of accounting
• Strong organizational skills, detail oriented with ability to produce accurate work under tight deadlines
• Ability to work and communicate effectively with others to ensure compliance with Oxfam GB policies and procedures
• Ability to learn/adapt to a fast-changing environment and numerous, conflicting job requirements
• A strong working knowledge of MS Office is needed, especially MS Excel
• Fluency in Ukrainian and ability to write, speak and read in English

In addition:

University Degree in Finance or Accountancy qualifications/significant relevant years of experience at this level with International Agencies or NGO’s.  

• Minimum 2 years of relevant experience
• Competency in use of relevant technology systems (MS Office suite, financial accounting, and accuracy skills)
• Good influencing and networking
• Good planning skills to include flexibility and adaptability
• Excellent follow up skills.