Finance Assistant

Background/IRC Summary:  
Months of escalating Russian
hostility towards Ukraine have culminated in a concerted invasion of the
country and the launch of military attacks across multiple cities in Ukraine to
destabilize the country and provoke a change in government. Fleeing insecurity,
Ukrainians are traveling west, with Poland establishing eight reception centers
along its border with Ukraine, for an estimated 1 million arrivals.
Between February 7 and 23, 2022,
an IRC team undertook a scoping mission covering Poland and Ukraine to
understand better the context, humanitarian and civil society landscape, and
anticipated service gaps in the event of an escalation of conflict in Ukraine, consequent
displacement in neighboring Poland. As of February 24th, the IRC has pivoted to
emergency response and has identified partner agencies in Poland and Ukraine to
facilitate immediate assistance that can be used where it is most needed.
Simultaneously, IRC/partners will launch a rapid needs assessment to understand
better the humanitarian needs in Poland and Ukraine and how IRC can complement
partner response services in breadth or scale.
As this is a fluid and rapidly
changing context, this position’s location and the assignment’s length may
change based on the program’s needs.

Job Overview/Summary:

SCOPE OF WORK:
The Finance Assistant reports to
the Finance Officer / Manager. She/he supports the Finance Officer in managing
all aspects of day-to-day operations of the accounting department in the Field
office, He/she will assist in the implementation of Finance policies,
procedures, and systems and ensure compliance with IRC procedures and
guidelines.

Responsibilities:
Assist
with making payments to suppliers, contractors, and program staff based on
approved documents and in line with authority delineation.
Ensure
scrutiny of the entire bill for accuracy and receipt of goods before processing
payment.
Be
responsible for documentation and preparation of cash vouchers for all
cash transactions related to the station office.
Ensure
all transactions follow IRC accounting policy, Donor restriction, and
generally accepted accounting principles.
Maintain
confidentiality of all financial and other job-related information.
Ensure
proper documentation and filing of all financial documents.
Prepare
and process day-to-day financial transactions and implement internal
control procedures per IRC policies and procedures.
Assist
in collecting financial needs for the office each week.
Submits
payments to the bank for processing.
Finance/Budgeting
Act
always following local law and standards of accounting practice.
Review
the budget to gain a clear understanding of budget guidelines and
instructions
Review
funding allocations to enable proper guidance to programs and proper
coding.
Provide
training to program staff on finance issues.
Produce
monthly and quarterly reports to be reviewed by your supervisor

Common duties
Follow
any new procedures and guidelines designated in circulars from Country
Director
Perform
other duties as may be assigned by your supervisor

Requirements
Diploma in Accounts or bachelor’s
degree in accounting from a recognized College/Institutions.

Experience
A minimum of two (2) years of
accounting experience. Computer literate with significant knowledge/experience
in excel

Skills
Able
to work in a high-pressure situations,
Ability
to independently organize work, prioritize tasks and manage time.
Strong
interpersonal skills, able to coach and support others
Self-motivated,
honest, highly responsible, and punctual
Languages Requirements: Fluency in Ukrainian and English.
_____________________________________________________________________________
The IRC and IRC workers must
adhere to the values and principles outlined in IRC Way – Standards for
Professional Conduct.  These are Integrity, Service, and
Accountability.  In accordance with these values, the IRC operates and
enforces policies on Beneficiary Protection from Exploitation and Abuse, Child
Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.