Finance Assistant

You will demonstrate a client-oriented, results-focused approach to interpreting UNFPA rules, procedures, and guidelines in relation to HR, procurement, administration, and finance, while providing support to the Country Office (CO) and UNFPA-supported projects/initiatives. You will support programme/project staff to maximise the impact in delivering UNFPA’s programmes/projects. Under the direct supervision of the Programme Associate, the UNV will undertake the following tasks:

Responsibilities

• Ensure adherence to UNFPA financial rules and propose procedures for internal control improvements.
• Assist in managing the CO budget, including formulation, controlling allotments, monitoring expenditures, and preparing revisions as necessary.
• Support the monitoring of program financial performance, providing relevant financial information and analysis.
• Ensure all financial documentation is properly filed and archived (digitally and physically) in Google Docs and AODOCs
• Support recruitment and onboarding of UNFPA Personnel, including filing of HR documents, creation of checklists, and scheduling interviews.
• Maintain an up-to-date record of personnel, timesheets, and consultant deliverables.
• Preparation of Confirmation of Payments and manage UN personnels for any HR Related task.
• Support maintenance of premises and liaise with Common Services and building management as required.
• Manage general office supplies, monitor stocks, and coordinate procurement of admin-related items.
• Coordinate IT support services and helpdesk follow-ups in collaboration with UNDP.
• Support UN Personnels in the preparation of Reimbursement and F10 Claims.

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field is desirable
• A minimum of 3 years of relevant experience in administrative, finance, operations, or procurement support roles is required
• work experience with international organizations, the United Nations system, or donor-funded development programmes is a strong advantage.
• Demonstrated experience in processing payments, managing budgets, reconciling accounts, and maintaining accurate financial records.
• Proven ability to handle procurement processes, including vendor sourcing, issuing RFQs, preparing purchase orders, and managing contracts and assets.
• Experience in supporting logistical and administrative arrangements for events, meetings, and official travel.
• English, Level: Fluent, Required.
• Malay, Level: Fluent, Required.

Source: https://app.unv.org/opportunities/1784888021261541