Finance Assistant – Expenses and Travel Team

Advert

Finance Assistant – Bills and Journey Workforce

Cardiff College’s Finance Division is recruiting a Finance Assistant to work throughout the Journey & Bills (T&E) Workforce, making certain a excessive stage of service is offered to its prospects.

The Journey & Bills (T&E) crew sits throughout the newly fashioned Monetary Providers Unit (FSU).
You’ll present prime quality and constant administrative assist to prospects and colleagues of the Journey and Bills Service and wider Finance crew finishing a spread of routine duties to fulfill operational necessities.

The publish is quick paced and requires wonderful customer support abilities.

The publish is full time (35 hours per week) and open ended.  Commonplace shift sample: Monday to Friday

Wage: £23,700 – £24,533 every year (Grade 3)

This position is eligible to be supplied on a blended working foundation, that means that in addition to spending time engaged on campus you may also select to spend a while working from one other location, e.g. your private home. The College is dedicated to providing this flexibility, wherever the position and enterprise want permits, supporting work-life stability.

As the most important college in Wales – and a serious employer, with greater than 7,000 employees – we’re an bold and progressive college situated in an exquisite and thriving capital metropolis. We will give you the prospect to work in a vibrant organisation, with nice advantages and alternatives for development.

Date Marketed: 21 March 2024

Time limit: 4 April 2024

Please remember that Cardiff College reserves the precise to shut this emptiness early ought to ample functions be obtained.

Cardiff College is dedicated to supporting and selling equality and variety and to creating an inclusive working setting. We imagine this may be achieved by means of attracting, creating, and retaining a various vary of employees from many various backgrounds.  We due to this fact welcome candidates from all sections of the group no matter intercourse, ethnicity, incapacity, sexual orientation, trans id, relationship standing, faith or perception, caring tasks, or age.  In supporting our staff to realize a stability between their work and their private lives, we will even think about proposals for versatile working or job share preparations.

Purposes could also be submitted in Welsh, and an software submitted in Welsh won’t be handled much less favourably than an software submitted in English.

Job Description

Key Duties

• Cope with a spread of enquires from inside and exterior prospects in knowledgeable method, establishing their necessities and adapting the usual responses accordingly.
• Collaborate with crew members to make suggestions for developments of established processes and procedures.
• Set up working relationships with key contacts to assist enhance service ranges.
• Undertake quite a lot of administrative duties to assist the crew and division.
• Collect and analyse information to replace administrative programs with correct data, establishing primary tendencies and patterns in any information submitted.
• Contribute to the success of the crew, making certain service stage requirements are maintained and main others by means of instance.

Particular Duties

• To reply promptly to requests to course of pre-approved journey associated bookings for guests and employees.
• To reply promptly to requests for automotive rent bookings and perform driving licence checks.
• To reply to digital and voice enquiries concerning journey and bills inside agreed timescales.
• To arrange journey associated invoices for cost/reconciliation.
• To work intently with the Journey Administration Firm on non-standard journey reserving enquires from staff.

Normal Duties

• Be sure that an understanding of the significance of confidentiality is utilized when endeavor all duties.
• Abide by College insurance policies on Well being and Security and Equality and Variety.
• Carry out different duties sometimes which aren’t included above, however which shall be according to the position.

Individual Specification

We wish to make use of individuals with all kinds of experiences. We welcome functions from all sections of the group no matter intercourse, ethnicity, incapacity, sexual orientation, trans id, relationship standing, faith or perception, caring tasks, or age. We’re notably looking for functions from candidates who come from backgrounds which are underrepresented on the College, together with individuals from Black, Asian and Minority Ethnic communities.

We’re searching for a crew participant who will work with colleagues to offer an excellent service to employees and college students. You don’t have to have labored for a College earlier than; this is a chance to indicate your potential and begin or proceed your profession at Cardiff College.

This position could also be a possibility so that you can construct in your expertise from working in a earlier administrative position or setting, exhibiting your transferable abilities and aptitude to achieve success within the position. It is best to have an curiosity in managing and creating a crew. You have to be captivated with creating your data and abilities to turn out to be a valued member of the crew and to offer supervisory assist to these underneath your line administration.

Your software shall be assessed towards the next important and fascinating standards for the position. Please copy and paste this part into a brand new doc and provides clear examples of how one can proof assembly every standards by writing underneath every one. You possibly can draw on components from any side of your life (e.g. work, residence, training/{qualifications} or group life) so long as you deal with their relevance to the position.

Please save your supporting assertion in a separate doc with the title [YOURNAME – 18362BR – JOB TITLE] and connect it to your software within the recruitment system.

Please be aware that these are additionally the standards shortlisted candidates shall be assessed towards at interview and/or by different means (e.g. a abilities check).

Important Standards

{Qualifications} and Training

NVQ 2/GCSE stage A-C or equal.

Information, Expertise and Expertise

Vital expertise of working in an administrative or workplace setting.

Proficient in utilizing frequent workplace IT packages (e.g., MS Workplace).

Potential to arrange customary administrative programs and procedures.

Buyer Service, Communication and Workforce Working

Potential to speak successfully and professionally with a variety of individuals.

Potential to work as an efficient crew member, offering recommendation and steering to different crew members the place essential.

Confirmed means to take care of escalated requests for data or service, resolving buyer points the place applicable.

Planning, Evaluation and Downside Fixing

Potential to plan, prioritise and organise personal workload inside established time scales.

Potential to make use of initiative in fixing issues and responding to queries making certain compliance with customary procedures and practices.

Different

A willingness to undertake additional coaching and improvement.

Fascinating Standards

A-Ranges or equal.

Expertise of working inside a journey reserving setting.

Expertise of working in a Greater Training setting.

Fluency in Welsh, written and oral.

Job Class

Admin / Clerical