Finance Assistant & Office Manager

Finance Assistant & Office Manager

Permanent Employment Contract

(Part-time 4/5 or Full-time)

FIGIEFA – International Federation of Automotive Aftermarket Distributors

Brussels, Belgium

FIGIEFA stands as the esteemed European federation and principal advocate in Brussels for the independent wholesalers and retailers specialising in automotive replacement parts. With a robust network of 20 national European members, we passionately champion the interests of over 30,000 vibrant enterprises engaged in the trade of vehicle parts, components, and accessories.

At FIGIEFA, we are not just an association; we are a thriving team dedicated to fostering growth, innovation, and the freedom of choice for consumers in automotive parts & repair services. Join us in shaping the future of mobility and empowering our businesses across Europe.

Position Overview:

We are seeking a motivated individual to fill the role of Office Manager & Finance Assistant at our organisation. The successful candidate will be responsible for managing financial tasks, overseeing office operations, and providing administrative support to ensure the smooth functioning of the association. The position is based in our office in Brussels.

Key Responsibilities:

1. Manage financial tasks including invoicing, receivables tracking, and payment reminders, communication with members and clients/suppliers;
2. Coordinate with external bookkeeping company for financial document processing;
3. Manage bank accounts, analyse monthly financial statements, and assist in budgeting and forecasting;
4. Prepare financial reports and simulations for executives and auditors;
5. Together with the Chief Executive, ensure compliance with finance and legal obligations (ie: UBO, publication of Board changes, approval of accounts, etc.);
6. Oversee the organisation of the administrative work in the Secretariat and coordinate logistics for meetings (i.e.: organisation of General Assemblies, Board meetings, and others);
7. Deal, or assist, with any financial, administrative, or organisational issue and liaise with the respective stakeholders (i.e.: members, IT service provider, insurances, contracts, landlord, auditor, bank, etc.).

Required Qualifications and Skills:

• Preferably degree in finance and minimum 5 years’ experience in a similar function;
• Advanced knowledge of MS Excel for creating spreadsheets and utilising formulas;
• Proficiency in MS Word, Outlook, Teams, etc.;
• Fluency in French and English (both written and spoken). German would be an additional asset;
• Strong analytical and critical thinking skills with attention to detail, and accuracy;
• Proactive, enterprising, flexible, and capable of working independently;
• Excellent coordination, multitasking, and prioritisation skills.

What We Offer:

• Permanent employment contract;
• Competitive salary with fringe benefits;
• Opportunity to be part of a dynamic, and professional team;
• Work in a multicultural environment, with a familiar and collegial atmosphere;
• Diverse responsibilities and scope for taking initiatives;
• Telework (partly).

If you meet the requirement and are interested in this opportunity, please send your CV and short motivation letter in English to figiefa.secretariat@figiefa.eu for the 30^th April 2024 at the latest. Please include your preferred % time, as well as your gross salary expectation.

Confidentiality: We assure the confidentiality of all applications.