Finance Associate

How can you make a difference? 

• Finance of Cox’s Bazar field office is managing the overall functions and the volume of transactions in the Cox’s Bazar field office had increased exponentially and Cox’s Bazar is now handling most finance functions, including but not limited to, Grant Management, Cash management, HACT and no-HACT invoice processing and submission to GSSC, PD budget review, Local bank operating and undertaking CFSs.
• The Finance Associate in Cox’s Bazar will be responsible for providing a variety of finance related tasks and functions, ensuring accurate and timely processing of Finance transactions that is in compliance with UNICEF financial rules, regulations as well as GSSC KPIs. The incumbent of the post shall also support the finance officer in capacity development activities of the office to ensure that UNICEF Staff and Implementing partners are trained and equipment with relevant finance skills and competencies.
• At the G-6 level, the post shall report directly to the Finance Officer NOB and perform below tasks with a high level of independence.

Key functions, accountabilities and related duties/tasks:

Advanced invoice monitoring for compliance including registration, tracking of all invoices received for processing of payments through the GSSC to ensure that all invoices received in the office don’t go missing and are paid in the timely fashion using the office Invoice Register. This includes following up and tracking long outstanding invoices with all section PAs in the office.

• Support in consolidation of payment/invoices and reviewing all Non-HACT Invoices and related documents, including VAT and other required supporting documentation attached to the invoices for accuracy and completeness before forwarding them to the GSSC using Service Gateway. The Incumbent shall also support in providing information and clarification on queries on all HACT and non-HACT invoices from GSSC and other queries from vendors.
• Reviewing all petty cash vouchers to ensure accuracy and completeness of documentation for Petty cash replenishment, keeping in mind the need for compliance with all Finance policies, rules, and regulations related to petty cash. The incumbent will also park petty cash transactions in VISION in line with office SOP and UNICEF policy.
• Support the Finance Officer in audit preparations through the coordination of proper filling of all finance related documents in a chronological order and in liaison with all PAs in all sections in Cox’s Bazar to promote orderly filling of finance related documents in the share point and hard copies. This includes assisting the Finance Officer with any work related to audit preparations in the office.
• Support the Finance officer in ensuring that all HACT and non-HACT transactions in the office are in line with the office internal controls including the TOA, ensuring proper maintenance of SOD (Segregation of duties) to mitigate against the risk of fraud and errors in processing financial transactions. The Finance Associate will also ensure proper archiving of HACT and non-HACT invoices as per office SOP and other guidelines.
• Selects and enters data from a wide variety of documents, verifying and ensuring accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
• Supports the Finance officer in preparing the monthly cash forecast in support of bank Optimization. The incumbent shall also monitor expiring grants for the operations section to ensure that no funds are lost due to grant expiry. This includes monitoring the office DASH board and generate reports.
• Close year-end account and assist in the preparation of year-end reports related to accounts receivable, accounts payable, prepayment, deposits, NEP and leave balances, etc.
• Advises and assists international staff, experts, and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, and calculates and authorizes payments due for claims and services.
• Finance Associate will communication with the bank in CXB for operational purposes and support SM to open local Bank account and follow up / ensure deposit to Bank related to Cox’s Bazar.
• Prepares detailed cost estimates, and participates in budget analysis and projects, as required.
• Performs other duties as required to support with PD budget review and overseeing expenditures, Salary CD, CFS, BKASH payment, Shuttle payment, Bank reconciliation. support with PD budget review and overseeing expenditures, possible participation in assurance activities, Operations budget monitoring and other financial stewardship tasks.

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education is required with professional/university level courses in Accounting and Finance/Business administration is considered as an asset.
• Work Experience: A minimum of six years of clerical experience in the area of finance and accounting is required.
• Language Requirements: Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Source: https://jobs.unicef.org/cw/en-us/job/577493