Finance Associate _Treasury (Internal Candidates Only)

Summary of Key Functions:

1. Finance and treasury support

2. Monitoring and control of Payment process

3. Monitoring and progress controls of finance & treasury process

Finance and treasury support

• Ensure that all payments vouchers comply with UNOPS corporate policies and directives and administrative instructions and Myanmar Country Office (MMCO) Standard Operating Procedures;

• Run the MMCO remittance process under the guidance of the Finance Officer. All payments paid through the MMCO remittance should be processed as per the laid down procedures.

• Ensure that all cheques and Bank Transfers issued are properly recorded;

• Check and reconcile bank reconciliation and recording account receivable journal payment to reflect in the system under the guidance of the Finance Officer.

• Provide substantive support to the Finance Officer in preparation of MMCO monthly cash flow projections to ensure that there is enough cash in-country to take care of UNOPS operational needs.

• Provide Support  to the Finance Officer in preparing and checking of petty cash payments by established procedures; maintaining petty cash ledger with sufficient supporting documents to be documented. 

• Provide substantive support to the Finance Officer to deal with the bank on routine operational matters including negotiation of exchange rate on replenishments and domestic currency conversion process.

• Check bank fees and all transactions, and post all treasury related transactions to the general ledger.

• Provide support to the Finance Officer to manage performance bank guarantee register and upload online tools to be in line with existing guidance by FG.

• Dealing with Bangkok Shared Service Center (BSSC) team for running remittance process of monthly payroll and arranging partner’s payroll to be delivered to partner’s agencies offices.

• Keep the Finance Officer informed of any operational issues that need resolution.

• Respond to vendor queries on payments.

• Maintain a proper filing system for the Treasury section.

• Respond to internal and external audits queries related to the Treasury section by providing supporting documentation in a timely manner.

Monitoring and control of Payment process

• Efficient running of MMCO pay cycle/ remittance cycle process. All payments paid through the MMCO cycle period should be processed as per the laid down procedures. 

• Ensure regular clearing of the oneUNOPS pay period report; Monthly bank reconciliations report for MMCO bank accounts as per set timelines and in line with MMCO Standard Operating Procedures. 

Monitoring and progress controls of finance & treasury process

• Cheques and Bank Transfers Issued 

• Preparation of monthly Bank to Book Reconciliations

• Monthly cash flow projections and cash requests

• Proper filing system

• Safe custody of cash and accountable documents

The personnel is responsible for abiding by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

• Secondary education is required. 

• Bachelor’s degree preferably in finance, accounting, business administration or related areas would be an advantage and may substitute some of the required years of work experiences.