Finance Coordinator

  • Contract
  • Anywhere
  • Posted 4 months ago

Concern

Finance Coordinator – Iraq

Concerning the position:

That is an unaccompanied 12 month, new position primarily based in Duhok (Iraq), with occasional journey to Syria, and with a grade 4 annual wage of 44,133 to 49,038.

You’ll report back to the Nation Monetary Controller (CFC) and can line handle the Finance Officer and Finance Assistant. You’ll liaise carefully with the Finance Coordinator, Finance Supervisor (Syria), Finance Officers, Finance Assistant, Logistics Staff, Compliance workers, and the Inner Auditor in addition to the Money Facilitator, companions, banks, distributors, and exterior auditors.

We want you to start out in January 2024.

Your objective:

The Finance Coordinator (FC) will help Nation Monetary Controller (CFC) to handle the finance division actions. S/he’ll present the required technical help and recommendation to the workforce and participate in choice making for efficient monetary administration of the Concern Worldwide Syria Iraq nation programme. S/he’ll make sure that the Concern Worldwide monetary insurance policies and procedures are applied in a standardized and constant method. The FC will symbolize the finance operate on recommendation of CFC.

The Finance Coordinator (Iraq) will:

Monetary Programs and Controls

  • Help the CFC in making certain the management surroundings is powerful and being constantly applied via the nation programme and according to Considerations insurance policies and procedures.
  • Conduct each day, weekly and month finish money rely as assigned by the CFC.
  • Help the CFC in making certain nation follow is according to Considerations insurance policies and procedures or acceptable derogations are in place the place essential.
  • In session with the CFC, conduct periodic visits to subject places of work.
  • Guarantee acceptable and authorised smooth and exhausting copy recordsdata are maintained for all journals despatched to Dublin for posting.

Treasury

  • In coordination with the Finance Coordinator and Syria primarily based Finance Supervisor, make sure that the suitable finance procedures are arrange and operated in Concern Syria Iraq Programme (e.g. Hawala funds, money actions, backup examine, authority ranges, coding, funds, submitting, floats and many others).
  • Confirm funds and assessment all supporting paperwork to compile with Concern monetary & procurement procedures for funds to be made in Duhok or through Hawala to Syria as much as limits agreed with CFC.
  • Supervise country-wide workplace financial institution relations and checking account actions together with negotiation of charges, curiosity and forex alternate charges, updating signatory inside 2-4 weeks of becoming a member of / leaving of a signatory.
  • Make sure the compliance preserve monitor of the advisable balances within the checking account.
  • Guarantee adequate funds can be found to the nation programme always by submitting the month-to-month money forecast & request to Dublin by the agreed deadline.
  • Develop and implement a plan to reduce the countrys international alternate publicity to forex beneficial properties and losses.
  • Guarantee wage transfers are made earlier than finish of every month in any respect places for nationwide workers.
  • Guarantee workers last settlements are processed and accomplished inside per week of receipt by Finance.

Monetary Reporting and Donor Reporting

  • Help budget-holders in making ready budgets and revisions according to strategic plans and organizational targets. This entails supporting, facilitating and helping the CFC in consolidating the monetary budgets.
  • Guarantee correct recording of earnings and expenditure in compliance with Concern and donor laws.
  • Contribute to the manufacturing of month-to-month administration accounts (finances vs. precise) and work with the programme groups and division managers to grasp their expenditure reviews (administration accounts) and budgets.
  • Help the CFC in making certain well timed and correct preparation of monetary reviews for Considerations Head Workplace (i.e. Monetary Reporting Pack).
  • Assessment monetary procedures for all donor grants to verify they adjust to donor guidelines and laws, and counsel new insurance policies or processes adjustments to reinforce workflow and have adequate management to make sure this.
  • Take part within the annual nation degree exterior audit and in addition to donor fund initiatives audit course of (consists of making ready the ledger and transaction listing for auditors).
  • Help the CFC in dealing with queries associated to inside and exterior audits and supply/facilitate suggestions (responses) to points and proposals raised throughout/publish audits.
  • Undertake a fast assessment of the audit check (e.g. matching donor reviews to the transaction listing) earlier than graduation of audit.
  • Take part within the manufacturing of monetary statements (accounts) for exterior auditor, native authorities and year-end reporting to Concern Head Workplace.

E-book preserving, Month finish processes and Donor administration

  • Present technical oversight, help and coaching to Duhok Finance officer and Assistant(s) referring to their duties in respect of managing money and bankbooks, supporting documentation assessment, Hawala transfers, Duhok workplace money circulate administration, money circulate forecasting, abroad funds processing and making cheque and money funds.
  • Undertake the primary assessment of financial institution reconciliations ready by Finance Assistant(s).
  • Undertake the preliminary assessment of the Duhok money and bankbooks accomplished by the Duhok Finance Assistant(s).
  • Take care of Subject Cost Itemizing (FPL) and Recharges queries at Dublin/Concern subject degree.
  • Coordinate with the Finance Coordinator in finishing up and finishing all different elements of the month-to-month administration accounts together with all journals, help prices allocation procedures.
  • Oversee month-to-month reconciliations of steadiness sheet objects and guarantee these are performed earlier than administration accounts are out.
  • Collate suggestions on administration account from finances house owners and preserve its report for incorporation of this in future planning/budgeting.
  • Put together prepayments schedule and do the month-to-month expense journal for any due expense.
  • Having a well-organized archiving system for all finance recordsdata and supporting paperwork and guarantee all are in a protected and simply accessible place.
  • Liaise with finances house owners with respect to suggestions on draft administration accounts.
  • Make sure the Chart of Accounts is maintained up-to-date and is constantly utilized.
  • Work with Nation Monetary Controller in changing into aware of the routine operations carried out on Nice Plains accounting software program and month finish processes.
  • Coordinate with CFC in donor administration, together with making certain all recordsdata are updated, drafting donor reviews and making certain all associated deadlines are met.
  • Carry out the preliminary assessment of Iraq & Syria payroll upfront of CFC assessment.
  • Guarantee all primarily based nationwide workers and all worldwide workers timesheets are submitted as require on a well timed foundation.
  • Guarantee funds are made solely to acceptable events according to contracts/amendments /authorizing paperwork, that are on file on this regard.
  • Coordinate and Cooperate with Logistics to make sure common bodily inventory counts (month-to-month) reconciling bodily shares with inventory playing cards and/or stationery lists in line with current Concern logistics procedures.
  • Map staffing to donor funding to make sure that gaps are recognized and included in future donor proposals, selections made on eliminating positions if there isnt adequate funding for the position
  • Undertake periodic joint assessment of donor reviews with finances holders primarily based on agreed upon preparations
  • Guarantee all related donor tips, insurance policies, proposals, periodic reviews and different communications are available, categorized by grant, and documented in smooth and exhausting copy submitting.
  • Arrange grant closeout conferences in coordination with the CFC and Programme Director
  • Make sure that essential donor reporting deadlines are met

Accomplice Monetary Administration

  • Liaise with associate senior administration to evaluate growth wants of associate workers, and coordinate with CFC and FC in designing and supply of capability constructing periods for associate workers primarily based on assessed wants.
  • Make sure the Concern Built-in Native Accomplice Evaluation Instrument (CILPAT) is accomplished according to partnership Coverage in a well timed method and filed appropriately.
  • Present the Evaluation workforce with last suggestion report from Finance inside agreed timeframe.
  • Put together and ship the orientation of associate(s) on Considerations finance compliance and procedures.
  • Oversee undertaking settlement compliance by all companions.
  • Take part at the least twice in a 12 months in associate monetary assessment with subject workers.
  • Arrange capability constructing periods for companions primarily based on plans offered by fields or related departments.
  • Schedule web site visits with subject groups primarily based on Phrases of Reference agreed with the CFC and doc observations and a comply with up plan.

Coaching & Employees Administration

  • Guarantee JDs of workers assigned and in addition workers for which the FC has technical help duty are updated.
  • Take duty for the annual Efficiency Improvement Assessment (PDR) strategy of the workers for whom s/he has line administration duty.
  • Guarantee finance workers line managed by the FM have obtained the optimum growth alternatives as agreed of their PDR.
  • Help the CFC in conducting monetary administration trainings for Concern workers specifically non-finance workers.
  • Help the CFC in conducting monetary administration trainings for associate workers on donor and Concern settlement compliance.

Others

  • Adhere to nationwide laws – gathering data on fiscal laws (taxes, customs duties, VAT, taxes on leasing contracts, annual declarations and many others.) and transmitting it to the CFC. If essential, undertake this job in liaison with exterior consultants.
  • Plan and coordinate exterior/donor/inside/inter-office opinions in order that last signed accounts and reviews are offered to related stakeholders as per agreed timelines.
  • In coordination with CFC, continuously try to enhance current monetary insurance policies and procedures in session with workforce to make sure finest worth of cash for the group.
  • Put together monetary reviews required by native authorities of the Directorate of Non-Governmental Organisations (DNGO) in each Kurdistan and Baghdad inside Iraq with a purpose to keep Considerations registration energetic and updated.
  • Make sure that all statutory deductions & taxes in respect of nationwide workers are complied with & to liaise with related authorities on this respect.

Accountability

Consistent with Considerations commitments below the Core Humanitarian Normal (CHS):

  • Actively promote significant neighborhood participation and session in any respect phases of the undertaking cycle (planning, implementation, M&E);
  • Work with related colleagues to make sure that the Complaints and Response Mechanism (CRM) is practical and accessible, that suggestions and complaints are welcomed and addressed;
  • Work with related colleagues to make sure that details about CRM, safeguarding and anticipated workers behaviour is disseminated amongst programme contributors and communities.

Help and Cowl

  • Assessment the work of different Finance workforce members, as required/assigned.
  • Coordinate with finance workforce to rearrange essential cowl for any workers away for very long time.
  • Conduct subject visits to companions and subject places of work inside Syria as work required.

Your abilities and expertise will embody:

Important:

  • Bachelor diploma in both accountancy or economics.
  • 3 years publish qualification expertise in Concern or the same group ideally as worldwide workers.
  • 6 years of related expertise with INGOs.
  • Expertise managing giant and multi donor (particularly USAID, ECHO, DFID, and many others.) programme budgets.
  • Fluent in English.

We’d additionally like:

  • Fluent in Arabic.
  • Data of growth points and ideas.
  • Potential to work below stress to satisfy tight deadlines.
  • Good workforce employee.
  • Good Communication and negotiation abilities.
  • A very good understanding of pc purposes i.e. Microsoft phrase, Excel, communications programs and fundamental hassle capturing abilities.
  • Cross cultural consciousness and sensitivity.
  • Empathy with Considerations objectives and a dedication to capability constructing, safety and participation.
  • Good communication and coaching / capability constructing abilities.
  • Confirmed group, planning and administration abilities.
  • Potential to work on personal initiative and lead numerous groups.
  • Versatile and adaptable to a altering surroundings.

All purposes ought to be submitted via our web site at https://jobs.concern.net by cut-off date.

Please be aware because of urgency of the position, we could supply the place earlier than the cut-off date.

Candidates have to be eligible for a visa to KRI. Please be aware that for this place, destructive exams for the next shall be required by the nation authorities: HIV, Hepatitis A and Hepatitis B. All candidates for this place have to be ready to bear this testing

If in case you have any considerations about our recruitment course of and want specific help – for instance if in case you have a visible impairment or are neuro-divergent – please tell us and we are going to do our greatest to accommodate you.

Concern has an organizational Code of Conduct (CCoC) with three Related Insurance policies; the Programme Participant Safety Coverage (P4), the Youngster Safeguarding Coverage and the Anti-Trafficking in Individuals Coverage accessible here. These have been developed to make sure the utmost safety of programme contributors from exploitation, and to make clear the obligations of Concern workers, consultants, guests to the programme and associate group, and the requirements of conduct anticipated of them. On this context, workers have a duty to the group to try for, and keep, the highest requirements within the day-to-day conduct of their office in accordance with Considerations core values and mission. Any candidate supplied a job with Concern Worldwide shall be anticipated to signal the Concern Employees Code of Conduct and Related Insurance policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they’ve understood the content material of each the Concern Code of Conduct and the Related Insurance policies and comply with conduct themselves in accordance with the provisions of those insurance policies. Moreover, Concern is dedicated to the safeguarding and safety of weak adults and youngsters in our work. We are going to do all the pieces doable to make sure that solely those that are appropriate to work or volunteer with weak adults and youngsters are recruited by us for such roles. Subsequently, working or volunteering with Concern is topic to a spread of vetting checks, together with felony background checking.

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Concern Worldwide is an Irish-based non-governmental, worldwide, humanitarian organisation devoted to the discount of struggling and dealing in the direction of the final word elimination of utmost poverty within the worlds poorest international locations.


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