Finance Coordinator B&R for Program Implementation

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC was present in Sudan from 1981 to 2009. In November 2019, the IRC re-registered in Sudan and opened a main office in Khartoum, with programming beginning in 2020. It is currently operational in Al Jazeera, White Nile, Gadaref, and Blue Nile states, including a satellite office in Tunaydbah (Gedaref). The IRC’s impact groups are vulnerable individuals impacted by conflict and crisis, including women, children, the elderly, persons with disabilities, refugees, mixed populations, and host communities.

Job Overview/Summary

The budgeting and reporting coordinator assists the Deputy Director for Finance (DDF) by managing the day-to-day operations of the budgeting and reporting unit.

Responsibilities:

The incumbent is responsible for ensuring that the day-to-day budgeting and reporting operations functions are performed in accordance with Donors, IRC and country office policy and procedures.

Specific responsibilities within each functional area are as follows:

Budget Management and Logistics:

• Prepare and deliver timely monthly, quarterly, and ad hoc budget reports as required by the DDF.

• Ensure the accurate preparation and timely loading of budgets into IRC’s financial system, Integra, including setting up donor D-codes.

• Support the coordination and consolidation of budget submissions for proposals, realignments, and modifications.

Donor Financial Reporting:

• Draft donor financial reports for review by the DDF, ensuring accuracy and compliance with donor requirements.

• Analyze budget performance against actual results to identify compliance risks or accounting issues.

• Allocate donor portfolio responsibilities among team members to ensure efficient coverage and risk mitigation.

• Prepare detailed, donor-compliant budgets in Integra to facilitate seamless financial reporting directly from the system.

• Review grant expenditure to identify potential underspending, overspending, or misallocations and recommend corrective measures.

• Coordinate with Regional Finance team to complete required review process before submission of donor facing reports.

Capacity Building and Field Office Support:

• Act as the primary point of contact for field offices on budgeting and donor financial reporting queries.

• Conduct field visits to train finance and program staff on IRC financial systems, donor reporting, and budget management.

• Provide tailored capacity-building programs for budgeting and reporting staff to ensure they are fully equipped to manage their portfolios.

• Identify systemic challenges in field office financial practices and recommend solutions, including policy revisions.

Financial Reconciliation and Analysis:

• Supervise or perform reconciliation of grant-specific balance sheet accounts, ensuring accuracy and timely resolution of discrepancies.

• Conduct detailed monthly analyses of receivables and payables to ensure alignment with balance sheet accounts.

Cash Forecasting and Management:

• Develop and manage accurate grant-specific cash forecasts, collaborating with field and program teams to ensure timely funding.

• Submit country-level cash transfer requests (CTR) aligned with grant projections and cash needs.

Cost Allocation and Analysis:

• Provide recommendations for cost allocation systems and methodologies compliant with donor regulations and IRC policies.

• Support the development and periodic review of country-specific cost allocation processes, including shared program costs and indirect costs.

Internal Controls and Audit Support:

• Monitor the effectiveness of internal controls, identifying gaps, and recommending corrective actions. Support in all internal and external audits.

Operating Budget Management:

• Assist in preparing and maintaining the country program’s Operating Budget (OB), ensuring accuracy and completeness.

• Consolidate and analyze direct and support program costs to provide actionable insights on funding gaps and cost coverage.

• Develop monthly and quarterly financial management reports to monitor unrestricted funding usage and support decision-making.

• Generate and analyze Budget vs. Actuals (BvAs) reports to ensure optimal budget utilization and recommend necessary realignments.

Emergency Response Financial Management:

• Collaborate with program and operations teams to prepare rapid-response budgets that meet emergency funding needs.

• Ensure financial tools and reports are adapted for emergency contexts, enabling swift decision-making.

Partnership Financial Management:

• Developing and managing the partnership’s budget, monitoring fund allocation, and ensuring alignment with goals.

• Tracking expenditures, ensuring compliance with policies, and preparing reports for stakeholders.

• Ensuring financial activities meet legal and contractual requirements, managing audits, and addressing discrepancies.

Staff Performance Management, Learning & Development

• Hire, supervise, and build the capacity of team members in relevant technical and management competencies.

• Develop and implement remote management capacity-building approaches to build the strengths the team’s teams in Sudan.

• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.

• Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.

• Hold high-quality meetings with each direct report on a regular and predictable basis, minimally on a monthly basis.

• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.

• As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.

• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.

• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.

Required Experience/qualification/Skills:

• University Degree in Finance, Accounting or any related field.

• At least five years of progressively responsible professional experience of NGOs budgeting and reporting.

• Previous experience in an emergency or conflict-afflicted setting is required.

• At least 3 years of direct supervisory experience.

Demonstrated Skills and Competencies:

• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.

• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development

• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.

• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.

• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.

• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.

• Curiosity, a desire to continually learn and develop and a sense of humor is a must.

• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

• English is required, while Arabic is desired.

• Travel: 15% to field sites as well as attending regional and global workshops and meetings.

Key Working Relationships:

• Position Reports to: DDF

• Position directly supervises: Sr. Budging and reporting Manger

• Indirect Reporting (If applicable): NA

• Key Internal Contacts: Grants department, and Programs Department.

• Key External Contacts:

**Standard of Professional Conduct:**The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.