Finance Manager, Asylum Reception and Case Management

Requisition ID: req47749

Job Title: Finance Manager, Asylum Reception and Case Management

Sector: Finance

Employment Category: Fixed Term

Employment Type: Full-Time

Compensation: USD 75,000.00 – 90,000.00 Annually

Location: New York, NY RAI USA

Work Arrangement: Hybrid

Job Description

Background: The IRC’s Resettlement, Asylum and Integration (RAI) program team believes that coordinated, client-centered humanitarian reception can serve as a gateway to a safe and dignified asylum system in the US. With this new program, IRC staff will work with families in HERRC facilities to identify strategies to remove barriers to stability, facilitate safe connections to US ties and communities, and provide basic information on the immigration process to ensure they understand their rights and have access to available legal services in the community, provide referrals to legal and social services in final destinations, and provide more intensive case management for families and individuals with heightened needs. We will leverage our strong infrastructure and technical and emergency expertise to ramp up transitional case management capacity while coordinating closely with agencies providing legal and social services to asylum seekers in New York City (the City). 

The IRC will also implement an innovative model to support asylum seekers interested in relocating by leveraging its proven and award-winning virtual case management model and infrastructure. Through this model, trained case managers will provide virtual navigation of resources and information for asylum seekers interested and willing to relocate outside of the City. These virtual services will include cash assistance, guidance on navigating the new community of resettlement, and ongoing virtual case management, including referrals to legal service providers and community-based organizations for up to five months post-resettlement. This virtual case management model endeavors to empower asylum-seekers who wish to resettle outside of the City but lack the resources, information, and support network needed to make the move.

Job Summary:  The Finance Manager is a member of the project finance team and is responsible for managing contract finance and accounting activities for the project and providing management, donors, and others with timely, accurate, and understandable financial information and analysis.   The Finance Manager reports to the Deputy Director, Finance, for the NY HERRCs project, manages up to two project finance staff, and works closely with both project and finance staff to successfully manage the project’s finances and contractual obligations according to financial and accounting standard processes and policies. 

Major Responsibilities:  

Financial Management & Control 

• Oversees the accurate tracking and analysis of expenses and revenue related to the project contract, consistent with contract financial and accounting standard processes and principles.
• Oversees the preparation of journal entries to record project expenses and manages the accurate tracking of project assets.
• Oversees the preparation and submission of contract invoices as required to H&H.
• Prepares contract-specific monthly financial reports and coordinates the submission of approved reports to the Project Director.
• Works with the colleagues to develop all contract budget proposals and amendments, ensuring the maintenance of all related financial terms and allocations in internal systems.
• Builds and maintains a comprehensive understanding of NYC H&H financial policies, regulations, and procedures, and shares this knowledge with the project team.
• Manages other duties as assigned.

Team Management & Training

• Effectively manages and motivates their team with regular one on one meetings, ongoing feedback and communication and regular career planning and professional development.
• Partners with the colleagues to provide finance training and technical support to non-finance staff for skills improvement in the areas of accounting, reporting and internal control, and in partnership with Finance learning leads from both RAI and Global Finance.

Job Requirements

• An undergraduate degree is required, preferably in a related field such as finance, accounting, or business administration.  Graduate degree preferred.
• Minimum 5 years of progressive experience in finance, budgeting, and accounting, preferably in a contract-driven, not-for-profit, social services environment.
• Knowledge of US government contracts and New York state and New York City contract regulations preferred.
• Excellent communication, interpersonal, and diplomatic skills: the ability to effectively liaise with colleagues in a diverse multi-cultural environment.
• Solid organizational skills: ability to prioritize while being flexible and working well under pressure in a fast-paced team environment.
• Advanced computer skills: Advanced knowledge of Microsoft Excel and all MS Office applications; experience with PowerBi and ERP systems.
• Fluency in written and spoken English; Bilingual ability a plus, ideally in Spanish, French, Portuguese, Pulaar, Mandarin, Russian, Arabic, Turkish, Dari, or Georgian.
• Ability and willingness to travel within New York City to HERRCS sites, as needed.

Working Environment:

 Hybrid in IRC’s New York HQ office or remote with regular on-site presence at the HERRCs.  If remote, applicants must be based in the New York City metropolitan area and have a home or alternate workspace they can effectively complete their work from during regularly scheduled hours.

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget.  Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period. 

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