Position: Finance Officer
No. of positions: 1
Reports To: Finance Manager
Duty Station: Roving (Borno & Adamawa)
Contract Term: 1-year fixed term with possibility of extension
Working Hours: Monday to Thursday 8:30am – 5:15pm, Friday 8:30am – 1:30pm
Gross Salary: NGN 588,790.78 monthly
Part 1 – Job Description
1. Position in organisation
- Responsible to the Finance Manager, Nigeria.
- Works closely with the Project Managers.
- Works directly with Street Child’s (SC) partners, especially the finance staff of the partners.
- Works closely with the Street Child’s Finance team, Operations team, and other in-country Street Child’s staff.
2. Organisational requirements
- The post holder will be expected to live out Street Child’s values as they represent internally and externally.
- S/he will be expected to fulfil their personal objectives set by their line manager, contribute to their team’s overall objectives, take responsibility for reviewing their ongoing personal development and maintain an awareness of Street Child’s strategy.
- S/he will be expected, along with all SC staff, to share responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.
- The post-holder will be expected to behave in accordance with Street Child’s as referred to in the SC Policies.
3 Duties & Key Responsibilities.
3.1 Financial and Accounting Supervision
- Ensure that all Street Child’s internal controls and other financial procedures are adhered to and fully implemented.
- Ensure that all Street Child’s financial transactions (bank, cash, accruals) are properly recorded in accordance with Street Child’s policy.
- Ensure that all government regulations concerning finances are respected (Taxes and other statutory Deductions)
- Maintain an inventory list of all office equipment and fixed assets.
- Ensure compliances with SC finance policies, standards, procedures, and government Tax requirements.
- Ensure that the requirements of the Donors are followed.
- Ensure that all accounting operations (Both SC and Partner) are submitted, reviewed, and entered into Aqilla promptly.
Manage all payments made, including: –
- Verification of the accuracy and appropriateness of invoices and other documents provided for payments.
- Ensure that all relevant supporting documents are in place and that all SC policies and regulations have been followed.
- Ensure payments reach the beneficiaries
- Record all bank transactions made in the accounting system provided.
- Inform Project Managers and Partner Staff of specific donor regulations for procurement, distribution, and reporting.
- Ensure that SC and Partner books and records, insofar as they relate to donor-funded projects, are kept in accordance with donor requirements.
- Produce accurate and up-to-date reports using required formats.
- Petty cash management.
- Ensures that the cash count is made every end of every month (or as determined by the FM).
- Management of advances to staff (ensure that advances are accounted for over time and that no double advances are issued)
- Classification – Ensure that all financial documents are stamped “PAID” and classified in accordance with Street Child’s policies and practices.
3.2 Accounting and Financial Management
- Verification of telephone billing and other monthly invoices from service providers such as medical bills, tax, and rent, ensuring that personal expenses are passed on to the respective employees.
- Track service contracts to ensure they are renewed on time and for those who expire, follow the correct process if they need to be terminated or renewed.
- Provide financial / accounting assistance to the country office to ensure that procedures and policies are not flouted.
- To be a leader in the prevention of fraud at the base and to provide technical support for fraud investigations.
- Undertake any other task assigned by the FM.
Part 2 – Person Specification
Essential / Desirable
Qualifications:
- Degree in Finance / Accounts or equivalent experience.
- ACA / MBA / CA, ICAN, ANAN or equivalent is a plus.
- Proven experience in relief and disaster response work.
- Experience.
- Minimum of five (5) years’ experience in accounting.
- Strong technical experience in book-keeping, accounting, and financial management.
- Understanding of accounting issues in the charity/NGO sector.
Skills/Abilities:
- Excellent written and verbal communication in English language.
- Planning, budgeting, monitoring and evaluation skills.
- Communication and presentation skills.
- Self-motivation.
- Computer literate in MS-Word, Excel, Powerpoint, etc.
- Team player.
- Initiative.
- Attention to detail.
- Ability to Prioritise.
- Good analytical skills.
- Training and mentoring skill.
- Ability to communicate in Hausa is a plus.
Personal Qualities:
- Committed to SC Vision, Mission, and Values.
- Logical Thinker and Problem solver.
- Humanitarian motivation.
- Commitment to accountability to Beneficiaries and transparency, showing dignity and respect.
- Understanding and sensitivity to cross cultural issues.
- Flexible and adaptable to changing environments.
- Ability to remain calm under pressure.
- Influential, diplomatic and determined.
- Willingness to travel and live in basic and potentially insecure conditions.
- Ability to work cross culturally in a muti-ethnic and religious environment.