The Finance Officer plays a key role in supporting the day-to-day financial and administrative operations of the organization. This position is responsible for bookkeeping, maintaining financial records, processing payments, managing office supplies, coordinating administrative tasks, and ensuring smooth office operations.
Accounting and Administrative:
- Perform day-to-day financial activities such as preparing journal vouchers, review purchasing, travel, personnel and other financial transactions for accuracy, completeness, proper authorization and compliance with the organization policies.
- Prepare checks, wire transfers and other financial matters.
- Enter all financial transactions into SUN Systems on a daily basis.
- Ensure that all financial transactions are filled in a well-organized manner with all the required source documents.
- Review and conduct petty cash count on the last working day of each month and write check for petty cash replenishment.
- Ensure that all suppliers and service providers are paid on a timely basis
- Monitor bank accounts balances and conduct monthly bank reconciliations before the 5th of the following month.
- Ensure that the Fixed Asset’s Register is well maintained and updated on a quarterly basis and that there is a fix asset count at the last working day of each fiscal year
- When needed order new checkbooks, pick up checkbooks from the bank and maintain a check book register.
- Follow up of unaccounted funds when need arises.
- Ensure that all assets are insured accordingly.
- Keep safe and confidential all the office official documents
- Ensure proper archiving of financial records
- Assess the needs and oversee the installation of office equipment, supplies, utilities (stationary, filing systems, photocopier, furniture, water, electricity, etc.)
- Ensure suitable offices are found, contracted, etc. to support operations
- Ensure office premises, accommodations and compounds are managed, maintained and meet the assessed required security standards.
- Liaise with Project Manager to ensure suitable planning of vehicles, vehicles are insured and maintained.
- File documents of the staff files.
- Implement and follow the application of the HR policy and social welfare regarding the project.
- Keep the preferred supplier list up to date.
- Other responsibilities as may be assigned by supervisors
Audit and Compliance:
- Facilitate internal and external audits by collaborating with the auditors to provide required documents and clarifications.
- Ensuring compliance with all internal organizational policies and procedures, as well as donor requirements and local laws and regulations.
- Conduct financial monitoring visits to implementing partners to verify that partners comply with donor and organizational financial requirements.
Planning and Reporting:
- Support the development of annual operating, and projects budgets in collaboration with program and management teams.
- Providing support and advice to project teams on budget management and adherence to financial controls.
- Track expenditures against approved budgets.
- Compile monthly, quarterly, and annual financial reports for internal and external stakeholders.
- Ensure reports are submitted in a timely manner and meet donor standards.
- Monitoring cash flow forecasts and submitting timely international transfer requests.
Minimum Education:
Bachelor’s degree in finance, Accounting, Business Administration or equivalent work experience
Experience:
- At least 3 years hands-on accounting experience
- Experience of non-profits, including grant accounting
- Good technical and IT skills including advanced Excel and working knowledge of MS Office applications
- Experience of Infor SunSystems v6 and Infor Q&A preferred but training can be provided to the right candidate
- Fluent in English and Arabic
Skill Requirements:
- Accuracy and Attention to Detail
- Timely and Efficient Support
- Compliance and Adherence to Policies
- Proactive Problem-Solving
- Effective Communication and Collaboration
- Confidentiality and Integrity
- Adaptability and Learning
- Team Contribution and Support
Working Conditions
Modern office environment
Policy Level Impact
Employee follows, supports and ensures implmentation of policies.
Notes/Other
Although the position holder will report to the National Director from whom support can be derived, the incumbent must have the ability to work under pressure and with minimum supervision, be a team builder, and demonstrate capacity for maintaining high professional standards.
How to apply
Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.
How to apply
Candidates should apply by presenting the following documents:
· Cover letter (2 pages maximum) outlining your interest, experience, and availability
· Personal CV, indicating all experience, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
All applications should be submitted to info@habitatjordan.org no later than 08 Feburary 2025.