Finance Procurement and Administration Associate

Primarily based in Mexico Metropolis, the Finance, Procurement and Administration (FPA) Affiliate will assist the execution of the GGGI Mexico Nation Workplace’s venture portfolio by enabling all required operations, starting from human sources, finance, procurement, journey, to some other administrative associated necessities.

Aligned with GGGI’s guidelines and laws, the FPA Affiliate will perform operative processes similar to monetary monitoring, reporting to donors, processing and supply of procurement contracts, monitoring of buy orders, conducting or supporting recruitment and human sources processes, journey requests and claims, IT asset oversight, amongst others.  

To hold out his/her function, the FPA Affiliate will report on to Mexico’s Deputy Nation Consultant (DCR) plus work carefully with Mexico’s Nation Consultant (CR), Challenge Managers, and can have interaction with different employees of the Operations Enabling Division (OED) at GGGI’s headquarters in Seoul, when required. 

The International Inexperienced Progress Institute (GGGI) is a treaty-based worldwide, inter-governmental group devoted to supporting and selling sturdy, inclusive and sustainable financial progress in growing nations and rising economies. To study extra please go to about GGGI internet web page. 

Guarantee course of integrity throughout a variety of companies related to areas similar to finance, human sources, procurement, IT, and journey, assembly established GGGI insurance policies, requirements, and donor necessities, guaranteeing worth for cash and compliance, in addition to to hold out different operational administrative capabilities.

Lead GGGI Mexico Workplace’s finance, procurement and administrative operations and discover options to make sure the environment friendly execution of those processes and the commitments they entail. It will require an agile strategy to work, be extremely organized, whereas additionally displaying a element and service-oriented strategy, because the Finance and Administration Affiliate will assist each inner and exterior shoppers.

Take duty for assigned day-to-day administrative actions for efficient functioning of the Mexico Nation workplace.

Engagement:

• Work carefully with the Mexico’s CR, DCR and the Challenge Managers to maintain an ample and well timed monitoring of the price range execution and its implementation.
• Help GGGI employees with administrative elements of program and venture implementation.
• Oversee the Administrative Affiliate’s assigned work to maintain a coordinated and powerful OED efficiency altogether.
• Interact with inner and exterior stakeholders to ensure compliance of GGGI’s HR, Procurement, Occasions, and Journey associated processes.
• Present clear data on course of supply necessities to the Mexico workplace employees and exterior stakeholders

Supply:

• Put together and replace, as wanted, venture budgets beneath related price range classes (chart of accounts and donor expense classes).
• Put together month-to-month monitoring of venture budgets, highlighting potential dangers within the price range execution.
• Put together monetary experiences to donors and supply assist for monetary auditing by gathering the related data.
• Perform transactions within the ERP, similar to requisitions, amendments, funds (for particular person consultants, companies and common suppliers), submission of claims, procurement of apparatus and companies, amongst others.
• Hold month-to-month observe on procurement progress and commitments.
• Hold month-to-month monitoring of employees time by venture (Timesheets document).
• Put together month-to-month Company Credit score Card reconciliation and register all associated expenditures.
• Be answerable for the workplace administration actions, together with assembly room administration, workplace areas, provides and IT administration.
• Help and promote Inexperienced Workplace initiatives and guarantee we meet our Inexperienced Workplace Information for all operations.
• Help with the recruitment processes of Workers, Consultants and Interns by the E-Recruitment system, together with importing ToR’s for GGGI´s web site publication, establishing interviews with candidates and following up all through the method till closing candidate is contracted and onboarded.
• Help the recruitment and onboarding of latest employees and particular person consultants.
• Advise the Mexican crew and enhance consciousness of inner administrative procedures within the areas of workplace administration, recruitment and onboarding of latest personnel and consultants, journey, convention/occasion administration, IT, and different related laws, guidelines, and pointers.
• Help the crew in all procurement above USD 10,000, together with negotiation definition between venture leads and distributors, contract issuance, authorization of funds, submission of claims, requisition transactions, others.

Necessities:

{Qualifications}:

• (Required) Bachelor’s diploma in administration, economics, finance, public administration, administration, or any self-discipline associated to the project.
• (Plus) Postgraduate within the abovementioned areas/fields.
• (Required) Not less than 4 years {of professional} expertise within the above fields.
• (Plus) Working expertise with worldwide or technical help organizations that ship donor funded initiatives
• (Required) Substantial proficiency in Microsoft Workplace purposes (Phrase, Excel, PowerPoint, and so on.), in addition to Enterprise Useful resource Planning (ERP) or comparable software program.
• Expertise working in groups with assorted ranges of tasks.
• Expertise coordinating built-in service platforms with the crew, guaranteeing service high quality and compliance.
• Sturdy Spanish and English communication (talking, writing and presentation) abilities.
• Mexican citizen or entitled to work in Mexico.

Supply:  https://careers.gggi.org/vacancy/finance-procurement-and-administration-fpa-associate-mexico-553228.html