Finance Supervisor

SCOPE OF WORK:

The Finance Supervisor is a member of the Finance team and is responsible for essential accounting functions related to accounts payable and accounts receivable, monthly, and closing assistance, and various reports to donors and HQ. This position reports directly to the Finance Manager.

RESPONSIBILITIES:

• Supporting in managing all aspects of day-to-day operations of accounting department in field office.
• Ensure office and donor compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles and donor requirements
• Supervise the 2 Finance Coordinators
• Ensure timely submission of high-quality finance reports working closely with management, programs, and finance teams
• Prepare the financial documentation required sub-awards and support the grants opening, review and closing meetings
• Maintain a broad and deep understanding of donor policies, regulations and procedures and build this knowledge among programs team members
• Support the day-to-day financial activities including daily tasks such as payment review, AP activities, AR reporting/invoicing, etc.
• Support donor and internal audits and provide follow-up support on the timely implementation of audit findings and action plans
• Review all accounting transactions to ensure proper coding, complete month-end/year-end closing tasks and variance analysis as needed
• Assist with balance sheet reconciliations
• Assist in the preparation of monthly billing
• Conduct occasional time sheet audits for the office
  • Coordinate the protection of the organization’s assets by implementing IRC’s Internal Control procedures
  • Serve as back up to Finance Manager for key day to day duties
• Other related duties as assigned
• Review monthly Budget vs Actual and prepare any adjustments required for Finance Manager to review
• Working with Finance Manager to prepare grant budgets to support new proposals or realignments also ensuring adequate coverage of operating cost
• Assist Finance Manager to ensure that all accruals at grant closure are accurate, valid and are promptly liquidated

JOB REQUIREMENTS:

Education: Undergraduate degree in Accounting or similar field of study.

Work Experience:

• 2 + years professional work experience with accounting and bookkeeping procedures and standards.

Demonstrated Skills and Competencies:

• High degree of professional integrity; ability and commitment to maintain confidentiality of sensitive data.
• Solid organizational skills: detail-oriented, ability to multi-task, set priorities, and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to prioritize and manage time effectively
• Demonstrated success working and communicating effectively across teams and in a multi-cultural environment.
• Solid Computer skills: MS Word, Excel, other financial related software strongly preferred
• Ability to work independently, be flexible and work well under pressure in a fast-paced team environment.

Working Environment:

• A combination of standard office environment, remote work, and ‘field’ time within the service delivery area to perform the above outlined responsibilities.
• May require occasional weekend and/or evening work.

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.