Finance Volunteer

Requisition ID: req49173

Job Title: Finance Volunteer

Sector: Finance

Employment Category: Volunteer

Employment Type: Full-Time

Open to Expatriates: No

Location: Nairobi, Kenya

Work Arrangement:

Job Description

The International Rescue Committee
(IRC) responds to the world’s worst humanitarian crises and helps people to
survive and rebuild their lives. Founded in 1933 at the request of Albert
Einstein, the IRC offers lifesaving care and life-changing assistance to
refugees forced to flee from war or disaster. At work today in over 40
countries and 22 U.S. cities, we restore safety, dignity and hope to millions
who are uprooted and struggling to endure. The IRC leads the way from harm to
home.

Job Summary:

The Finance volunteer will be
responsible for ensuring IRC systems and procedures of internal controls are
followed when committing financial transactions in IRC Financial system.
Processing Payments, Reconciliation and providing up to date data.

Key Responsibilities:

Payment Processing, Cash and
Bank Management

• Ensure that all cash payments are
  fully supported and are authorized at set limits as per IRC Kenya delineation
  chart before disbursement.
• Prepare the Invoice Journal and
  payment journal and submit to workflow for approval and ensure the same are
  posted into integra system after approval.
• Manage integra data entry for
  accounts payable and accounts receivable by ensuring the information is
  accurate and the correct financial dimensions are used before processing.
• Responsible for preparation of
  taxation schedule for per-diem paid to staff every Month and submit to Finance
  Officer for review and approval.
• Monitor and track all vendor
  invoices submitted to Finance and ensure they meet the 3-way match before
  processing the invoice journal. Ensure that the vendor invoices are processed
  in a timely manner.
• Responsible for preparation of
  Journal for all cash received or deposited into bank account and submit to the
  workflow for approval.
• Ensuring that vendors payments
  journals are settled in a timely manner.
• Maintain an organized and well
  detailed Filing folder for invoice journals and payments journals in sequential
  filing system for easy retrieval and ensure that Invoice / Payment Journals are
  well supported with relevant original documentations.
• Support in retrieval of
  documentation during the auditing and verification of financial documents as
  requested by Donor/auditors.
• Carrying out finance officer
  duties in absence of finance assistant.
• Any other duties as may be
  assigned by supervisor.

Other Tasks

• Ensure that all statutory
  deduction is remitted by the due date.
• Maintain an organized and
  well-documented (all files must be labeled properly and visibly. and sequential
  filing system for all processed payments.
• Support during audit by retrieving
  any requested document.
• Supporting the Project office
  assigned to you.
• Any other duties assigned by the
  supervisor.

Qualifications

• Knowledge of Excel and ERP system
  an added advantage.
• Working knowledge of accounting
  software such as Microsoft 365 a plus
• Ability to work under pressure and
  meet deadlines and be well organized.
• Ability to carry out work with a
  high degree of integrity and maintain confidentiality.
• Strong communication skills.
• Be adaptable and flexible with a
  view to taking on board new tasks and new assignments in due course.

Required Qualifications:

• Minimum CPA II qualification or
  University degree.

Standards of Professional
Conduct: The IRC and IRC workers adhere to the values and principles
outlined in IRC Way – Standards for Professional Conduct. These are Integrity,
Service, and Accountability. In accordance with these values, the IRC operates
and enforces policies on Beneficiary Protection from Exploitation and Abuse,
Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.

Gender Equality: IRC is
committed to narrowing the gender gap in leadership positions. We offer
benefits that provide an enabling environment for women to participate in our
workforce including parental leave, gender-sensitive security protocols and
other supportive benefits and allowances.

Kenyan nationals are encouraged
to apply. International allowances are not available for this position. Salary
and employee benefits are compliant to the Kenyan NGO Sector.

IRC is an Equal Opportunity
Employer. IRC considers all applicants on the basis of merit without regard to
race, sex, color, national origin, religion, sexual orientation, age, marital
status, veteran status, disability or any other characteristic protected by
applicable law.

Disclaimer:

Please take note that
International Rescue Committee (IRC) does not ask for any fees in connection
with its recruitment processes.