Financial Services Assistant

Job title:

Financial Services Assistant

Company

University of Toronto

Job description

Date Posted: 08/19/2024
Req ID: 39358
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)
Position Number: 00001743Description:About us:The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.Your opportunity:The Financial Services Office is responsible for the provisionof a broad range of budget and financial services to customers within the Rotman community. The academic goals and objectives of the School are supported through excellent financial management, and effective and appropriate use of all financial resources. Financial Services concentrates on standard setting through issuance of policies and procedures, on provision of professional consultation, advice and training and on broad-based financial services and initiatives, all within the context of high legal, ethical and professional standards.As the Financial Assistant, you will be responsible for processing various transactions on FIS; reviewing invoices; answering vendor and customer inquiries; reviewing expense reimbursement forms, ensuring compliance to University policies and procedures; reconciling accounts for Research Centres; assisting the Financial Officers by preparing all documentation for reconciliation and preparing accounting forms and reports for the Director.Your responsibilities will include:

• Processing accounts payable and accounts receivable according to the University Guide to Financial Management
• Checking that proper approvals are obtained prior to processing transactions
• Reconciling accounts
• Processing expense reimbursements; reviewing and processing purchase order requests
• Processing and issuing invoices; preparing and processing deposits
• Verifying that supporting documentation is attached to financial records before processing in FIS
• Identifying and resolving individual financial discrepancies
• Responding to enquiries within the defined scope of the role and redirecting as appropriate

Essential Qualifications:

• Advanced College Diploma (3 years) with an intermediate level in a recognized accounting program or related area; or acceptable combination of equivalent education and experience
• Minimum three (3) years experience in a financial services office with demonstrated financial experience
• Experience in computerized information systems; experience with FIS is an asset
• Well developed computer skills with a working knowledge of Microsoft Word and Excel
• A high level of calculator and keyboard accuracy and speed is required
• Ability to organize and manage a high volume of paperwork
• Numerical aptitude; analytical ability
• Ability to communicate effectively both verbally and in writing
• Strong customer service orientation
• Ability to work well both independently and as part of a team
• Initiative, tact and grace under pressure

Assets (Nonessential):

• Experience in the financial services area in an academic environment

To be successful in this role you will be:

• Approachable
• Articulate
• Efficient
• Meticulous
• Organized
• Team player

Notes:This is a term to August 2025Closing Date: 08/27/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 — $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Jen SalernoLived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact .

Expected salary

$66715 per year

Location

Toronto, ON

Job date

Tue, 20 Aug 2024 22:59:22 GMT

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