Job Title: Freedom of Expression Administrative Assistant
Location: Paris or London
Reports to: Business Operations & Paris Office Manager
Salary: SL1 (£20,400k-£24,500k or €23,666-€28,422 full time equivalent per annum, depending on location)
Duration: 3-month Fixed-Term Contract
Hours: 37.5
About the role
The post holder will assist Internews Programme Officers in the administrative management of various donor-funded projects, including compliance with internal and donor policies and procedures, filing and general administration. The post holder must have the right to work in either France or the UK. Internews has offices in Paris (20th arrondissement ) and London (Angel Gate).
Roles and Responsibilities
·Support to Programme Officers in reviewing financial reports from sub-grantees, including but not limited to review of internal and donor compliance
·Vetting (eg. checking against international databases) of sub-grantees and suppliers
·Record keeping of relevant finance and administration documents, including documentation preparation for project audits as required
·General office duties; maintaining and organizing office operations, procedures and filing systems
·Other work as directed
Person Specification
Essential
·Technical post high school certificate (or higher) in Administration, Finance or other related subject
·Financial and/or administrative experience gained in a demanding and fast-paced environment
·Fluent English written and spoken skills
·Good organisational skills, the ability to prioritise and to meet deadlines
·Accuracy and attention to detail
·Proficiency in MS Excel and MS Word
·Good interpersonal skills
·The ability to be flexible and adaptable, working as part of a small team
·Office management and coordination skills, including the demonstrable ability to work successfully with external stakeholders and vendors
Desirable
·Other regional language proficiency (eg. Arabic, Turkish, Farsi, Russian)
·An understanding of donor (eg. European Commission, Swedish International Development Cooperation Agency) rules and regulations
·International NGO work experience, or aspiration to work in the international NGO sector
·An interest in media & journalism, international relations and geopolitics
Vacancy Timeline:
Closing date for applications: 02 March 2023.
This position will be located in either France or the United Kingdom and therefore a successful applicant must be able to demonstrate their right to work in either location prior to the start date.
Candidates must submit a succinct covering letter of no more than 2-pages explaining how they satisfy the requirements of the person speciation in addition to a CV highlighting relevant experience.
The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.
