Job title:
Full Time Enterprise Supervisor
Firm
The Salvation Military
Job description
DescriptionThe Enterprise Supervisor acts as a member of the administration crew and assists in many various points of the Enterprise and Administrative Operations. This contains quite a lot of confidential administrative obligations, corresponding to making ready paperwork, dealing with telephone calls, drafting letters, attending conferences, and taking and distribution of assembly minutes. The place additionally manages varied enterprise and monetary helps in accordance with authorities, contractual, and organizational necessities.KEY RESPONSIBILITIES:Administration:
- Present correct, well timed and extremely organized administrative help together with making ready memos, correspondence, sustaining recordsdata, stories, and different documentation.
- Carry out normal workplace duties corresponding to answering and screening phone calls, directing inquiries (and/or resolving routine inquiries), greeting, escorting, or directing guests.
- Answerable for the group and upkeep of the submitting system (each digital and handbook).
- Deal with and make sure the safety of confidential and delicate recordsdata.
- Preserve Ministry Unit data (i.e. worker/volunteer data, statistical data, contact lists); preserve enter into Salvation Military Administration Data System. (SAMIS).
- Preserve present fastened asset stock; make sure that a yearly stock is accomplished, maintained for satisfactory insurance coverage protection.
- Accountable to report, kind, and distribute minutes of conferences as directed by Administration employees.
- Open and distribute in-coming mail (sustaining required mail log).
- Answerable for Workplace Operations (service agreements/upkeep on tools; stocking workplace provides, and many others.).
Enterprise and Finance:
- Performs correct accounting duties, together with submissions and reviewing supplies for accounts receivable, accounts payable, Company Visas, Factor, mission accomplice bills, situation official receipts (for tax functions), handles, orders and reconciles petty money and present playing cards, different associated accounting duties (financial institution deposits, rebate types, and many others.)
- Full monetary coding of all invoices, oversee bill submission, overview and approval course of.
- Answerable for any exterior invoicing as required.
- Full expenditures submissions (Visa, private reimbursements) for whole employees crew.
- Guarantee petty money funds are appropriately safeguarded, maintained and replenished commonly.
- Answerable for all charitable donation receipting and thanks letters.
- Sustaining of hardcopy monetary information and relevant paperwork at bodily website.
- Help THQ Monetary Administration Group in annual ministry unit funds growth course of.
- Evaluation and analyze monetary statements guaranteeing that operations stay inside budgetary standards.
- Work with administration crew to take part in all required in all required monetary, threat, or different audits/evaluations.
- Oversee all monetary reporting necessities (aiding THQ Finance; and/or finishing if reporting is finished on the native ministry unit stage.
- Present month-to-month overview of monetary assertion and payroll register to the Govt Director.
- Put together, together with the Govt Director, within the growth of the annual funds.
- Present monetary stories for all managers as wanted.
- Along with Govt Director, submit statistical and monetary stories for Authorities funders as required.
- Evaluation all service contracts to make sure that they meet the wants of the ministry unit and are affordable prices (i.e. snow removing, waste removing, leases, and many others.)
- Evaluation with the Govt Director any quotes for any main purchases or repairs for the ministry unit to make sure they’re inside TSA tips and MU funds.
Human Sources:
- Course of all data and standing modifications in HRIS as directed by Human Relations (i.e. place, modifications, charge modifications, LOA’s, Terminations, and many others.).
- Guarantee all PTO balances are right for all employees and generated stories as requested by the administration crew.
- Handle and function the payroll system in its entirety, by guaranteeing time and attendance enter is accomplished and correct. Evaluation payroll registers to make sure accuracy of funds.
- Aiding with job postings as directed by Human Sources and the Administration Group.
- Help with the preparation of interview packages.
- Help with supply letters and administrative obligations (as pertains to new rent orientations).
- Collaborate on required coaching logistics with managers; serving to monitor crucial worker due dates (i.e. Legal File Examine Expirations, Necessary Coaching and many others.).
- Work with THQ Advantages and HR to submit required paperwork for worker’s participation in Group Profit and RRSP packages.
- Carry out different duties as required.
WORKING CONDITIONS:
- Schedule might range in line with necessities of the obligations; primarily based on 40 hours per week- some weekends and evenings work could also be required.
- Work atmosphere is in an workplace setting with frequent interruptions and multitasking.
- Minimal journey is required.
- Frequent quantity of sitting, laptop work, often bending, strolling, standing, and lifting to 10 lbs.
- Frequent quantity of laptop/phrase processing, shut consideration when working with numbers, charts and tables, attentive listening, directing guests and phone calls, whereas often submitting and researching/composing responses.
- Some journey (inside metropolis) required (10%).
QUALIFICATIONS AND EDUCATION REQUIREMENTS:
- Completion of a enterprise, human assets, accounting certificates or diploma.
- Various combos of training and expertise could also be thought-about.
EXPERIENCE AND KNOWLEDGE:
- Minimal of two (2) years of prior associated expertise, together with, expertise in senior administrative and normal accounting expertise, with some supervisory expertise and expertise speaking orally and in writing.
- Data of community-based assets is an asset.
- Legitimate Ontario Class “G” Driver’s License and a present copy of a Driver’s summary for overview and verification that’s passable to The Salvation Military, in its sole discretion, is required.
SKILLS AND CAPABILITIES:
- Robust laptop expertise together with proficiency in Work and Excel.
- Leads by instance, exhibit a constructive perspective, a robust work ethic, and a willingness to study and be versatile within the face of change.
- Preserve data in confidence as required.
- Take part as an energetic and accountable crew member.
- Characterize the group in knowledgeable and interesting method and help personnel whom the place helps in growing these expertise as required.
- Robust oral and written communication expertise.
- Self-motivated with a capability to work cooperatively with different managers, neighborhood companions and to create a constructive work atmosphere.
- Glorious interpersonal and customer support expertise.
- Maturity and skill to train good judgement.
- Capacity to develop and preserve a crew atmosphere.
- Good organizational and time administration expertise.
- Consideration to element, downside fixing and analytical expertise.
- Robust sense of integrity and confidentiality with skilled ethics and a balanced sense of equity and suppleness.
- Take part in supervision and annual efficiency appraisal course of.
- Take part in ongoing skilled growth and coaching.
- Deal with the property of The Salvation Military with due care and warning.
- Capacity to endure relevant screening and background checks efficiently which might be passable to The Salvation Military, in its sole discretion (i.e., The Salvation Military Abuse Registry) and supply an authentic copy of a Background Examine with weak sector screening.
- Capacity and willingness to develop an understanding and help for the mission and function of The Salvation Military in Canada and its implications as associated to place obligations.
The Salvation Military provides lodging for candidates with disabilities in its recruitment course of. If you’re contacted to take part in an interview or screening course of, please advise us for those who require lodging.We thank all candidates, nonetheless, solely these candidates to be interviewed might be contacted.You could advise your managing supervisor of your intentions previous to submitting your software.
Anticipated wage
$28 per hour
Location
Hamilton, ON
Job date
Fri, 15 Mar 2024 05:43:16 GMT
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